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Brookings City Council
August 13, 2013
The Brookings City Council held a meeting on Tuesday, August 13, 2013 at 5:00 p.m., at City Hall
with the following members present: Mayor Tim Reed, Council Members Mike McClemans,
Tom Bezdichek (arrived 5:12 pm), Ope Niemeyer, Keith Corbett (arrived 5:14 pm),Jael Thorpe
(arrived 5:17 pm) and John Kubal. City Attorney Steve Britzman, City Manager Jeff Weldon and
City Clerk Shari Thornes were also present.
5:00 p.m. Budget Meeting. Jeff Weldon, City Manager, reviewed the proposed 2014 Budget
and responded to questions. No action was taken. Next review of the budget is scheduled for
August 2ptn
6:00 p.m. Regular Council Meeting: Consent A�enda. A motion was made by Corbett,
seconded by Niemeyer, to approve the consent agenda.
A. Action to approve the agenda.
B. Action to approve the July 23'� City Council minutes.
C. Action on Resolution No. 82-13,a Resolution authorizing Change Order No. 1(CCO#1
Final)for 2022-01SWR Concrete Maintenance Project; Concrete Contractors, Inc.
Resolution No. 82-13 -A Resolution authorizing Change Order No. 1 (CCO#1 Final)for
2012-01SWR Concrete Maintenance Project; Concrete Contractors, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2012-
01SWR Concrete Maintenance Project: Construction Change Order Number 1 (Final).
Adjust plan quantities to as-built quantities for a total decrease of$22,740.18 to close
out the project.
Adjust contract completion date by 17 working days to close out the project, which will
result in liquidated damages of 25 working days at $50.00 per day being charged to the
contract.
D. Action to cancel the November 12`h City Council Meeting. . _
All present voted yes; motion carried.
Presentation on Campus-Communitv Common Read Events. Hanna Larsen, 8rookings Human
Rights Committee, and Dr.Tim Nichols, SDSU, provided an overview of the 2013 Campus-
Community Common Read and associated events.
Resolution No. 83-13. A motion was made by Kubal, seconded by Niemeyer, to approve
Resolution No. 83-13, a Resolution awarding a contract for the demolition of the Fire Auxiliary
Building (306 3rd Street). All present voted yes; motion carried.
Reso(ution No. 83-13- Resolution Awarding Bids on Demolition of Fire Auxiliary Building
Whereas,the City of Brookings opened bids for the Demolition of the Fire Auxiliary Building on
Tuesday,August 6, 2013 at 1:30 pm at Brookings City& County Government Center; and
Whereas,the City of Brookings has received the following bids for Demolition of Fire Auxiliary
Building: V1 Ahlers Excavating, Inc., Brookings, SD, $17,500.00;Austreim Excavating, Brookings,
SD, $13,480.00; Prussman Contracting, Inc., Brookings, SD, $19,315.00; and Rounds
Construction Co., Brookings, SD, $20,000.00.
Now Therefore, Be It Resolved that the low bid of$13,480.00 for Austreim Excavating.,
Brookings, SD be accepted.
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Resolution No.84-13. A motion was made by Corbett, seconded by McClemans, to approve
Resolution No. 84-13, a Resolution awarding a contract on Project 2013-02SS1 20th Avenue/
Minnesota Drive Drainage Improvement Project; Bowes Construction, Inc., Brookings, SD. All
present voted yes; motion carried.
Resolution Na. 84-13 - Resolution Awarding Bids on Project 2013-02SS1
20th Avenue—Minnesota Drive Drainage Improvement Project
Whereas,the City of Brookings opened bids for Project 2013-02SS1 20th Avenue—Minnesota
Drive Drainage Improvement Project on Tuesday, August 6, 2013 at 1:30 pm at the Brookings
City &County Government Center; and
Whereas,the City of Brookings has received the following bids: Bowes Canstruction, Inc.,
Brookings: $53,277.35 and Clark Drew Construction, Inc., Brookings: $64,300.25.
Now Therefore, Be It Resolved that the low bid of$53,277.35 for Bowes Construction, Inc.,
Brookings, SD be accepted.
Resolution No.85-13. A motion was made by Kubal, seconded by Thorpe,to approve
, Resolution No. 85-13, a Resolution authorizing the Mayor to sign an Agreement for professional
services for Srookings Regional Airport Project No. AIP#3-46-0005-026-2013, Design and
Construction of Runway 11/29 Realignment Phase II. All present voted yes; motion carried.
Resolution No. 85-13- Resolution authorizing the Mayor to sign an Agreement for Professional
Services for Brookings Regional Airport Project No. AIP#3-46-0005-026-2013, Design and
Construction of Runway 11/29 Realignment Phase II
Whereas,the Brookings City Council desires South Dakota Department of Transportation and
FAA assistance with the Brookings Regional Airport Project#3-46-0005-26-2013;
Whereas,the City of Brookings desires professional services with Helms and Associates
Corporation for the design and construction of Runway 11/29 Realignment Phase II including
earthwork, grading, underdrains, surfacing, electrical work, and pavement markings.
Now,Therefore Be It Resolved that the Mayor of the City of Brookings is authorized to si�n the
A�reement for Professional Services and other related documents for Runway 11/29
Realignment Phase II, Regional Airport Project#3-46-0005-26-2013.
Resolution No.86-13. A motion was made by Corbett, seconded by McClemans,to approve
Resolution No. 86-13, a Resolution authorizing Change Order No. 1 (CCO#1)for 2013-085TI,
Street Maintenance & Overlay Project. All present voted yes; motion carried.
Resolution No. 86-13- Resolution Authorizing Change Order No. 1 (CCO#1)for
2013-08STI,Street Maintenance &Overlay Project
Be It Resolved by the City Council that the following Change Order be allowed for 2013-08STI,
Street Maintenance &Overlay Project: Construction Change Order Number 1-Adjust contract
for the addition of 24" RCP storm sewer,flared ends, riprap and seeding for a total increase of
$10,451.48 to the contract.
Resolution No.87-13. A motion was made by Thorpe, seconded by McClemans,to approve
Resolution No. 87-13, a Resolution of Intent to Lease Real Property to Brookings Economic
Development Corporation. All present voted yes; motion carried.
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Resolution No. 87-13 - Resolution of Intent to Lease Real Property to Brookings Economic
Development Corporation
Be It Resolved by the governing body of the City of Brookings, South Dakota that the City of
Brookings intends to enter into a lease agreement with Brookings Economic Development
Corporation, for a period of one year with an option to renew for a second year and pertaining
to the following described property: Research &Technology Center—813 32"d Avenue.
The Lease will be an amount of$3.50 per square foot for Year One (1), and the City Manager
and Tenant shall negotiate the terms for a second year, which shall not be less than the rate
agreed upon for year one (1) based on the agreed upon square footage of 1,308 square feet.
Be It Further Noted,that a Public Hearing on this Resolution was held on August 13, 2013 at
6:00 o'clock P.M. at the Brookings City & County Government Center and that all persons were
given an opportunity to be heard on the intent to lease real property.
First Readin�: Ordinance No. 12-13. A first reading was held on Ordinance No. 12-13, an
Ordinance granting a Franchise to Mediacom Minnesota LLC,to construct, operate, maintain,
repair, replace, reconstruct and remove a Cable Television System in the City of Brookings, SD,
setting forth conditions accompanying the Grant of the Franchise; Providing for regulation and
use of the system; and prescribing penalties for the violation of its provisions. Public Hearing:
August 27, 2013
Temporarv Liquor License. A public hearing was held on a Temporary Liquor License for the
VFW for a DAV Fundraiser at the National Guard Armory on August 31, 2013. A motion was
made by Bezdichek, seconded by Corbett,to approve. No public comments. All present voted
yes; motion carried.
Ordinance No. 11-13. A public hearing was held on Ordinance No. 11-13, an application for a
Conditional Use Permit for a major home occupation (taxi service) on the N � of Lot 10, all of
Lot 11, Block 1, Folsom Addition, also known as 109 6th Avenue South. A motion was made by
McClemans, seconded by Corbett,to approve Ordinance No. 11-13. No public comments. All
present voted yes; motion carried.
Street Dept.Space Needs Analvsis. Trifon Theodosopoulos,former City Manager intern, and
Mike Struck, Community Development Director, provided an overview. Staff conducted a space
needs analysis to: (1) quantitatively determine the overall size of a replacement facility, (2)
identify suitable locations, and (3) assess the current conditions of existing facilities. The site
alternatives identified in the study were evaluated based on its effective size,future growth
potential, accessibility, usable land, location to future growth patterns, accessibility of routes
and traffic issues. The alternatives were: Option 1—northeast corner of 2"d Street and 7tn
Avenue (current location); Option 2—northwest corner of Front Street and 6th Avenue (Kryger
Property): Option 3—northeast corner of 2"d St. South and 7th Avenue (Lamp Property); Option
4—Western Avenue (Highway Dept.); and Option 5—32"d Avenue North. The property owners
have given permission to disclose the sites, however, no obligations on behalf of the city or
property owners have ensued. The information provided in the analysis identi�es the need for
a new Street Department facility. The exact location will require significant discussion to
further explore opportunities for site ana(ysis and acquisition.
There was general consensus from the City Council for staff to develop more specific site
analysis on the five options. Council members were asked to provide input on preferred sites.
Staff will initiate property owner communication.
Discussion of BMU Development Policies pertaining to South Main Proiect. Brookings
Municipal Utilities board members and staff were present to discuss the South Main Avenue
improvement project and BMU's development policies regarding utility infrastructure
extensions. No action was taken.
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Adiourn. A motion was made by Corbett, seconded by Kubal,to adjourn. Ail present voted
yes; motion carried. Meeting adjourned 8:10 p.m.
CITY OF BROOKINGS
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Tim Reed, Mayor
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��i� nes, City Clerk