HomeMy WebLinkAboutResolution 089-2010 Resolution No. 89-10
Resolution repealing the following Policies of the City Council of the City of
Brookings, South Dakota: Citizen Satisfaction Survey Policy, Discussion on Action Items
Required Prior to Council Action Policy, Swiftel Center Policy, and Insurance Policy.
Whereas, the City Council of the City of Brookings, South Dakota, held a special meeting on
September 15th to review the City Council Policies; and
Whereas, the City Council determined the following policies to be no longer needed: Citizen
Satisfaction Survey Policy, Discussion on Action Items Required Prior to Council Action Policy, Swiftel Center
Policy, and Insurance Policy.
Therefore, Be It Resolved that the aforementioned policies are repealed.
Passed and approved this 12th day of October, 2010.
CITY OF BROOKINGS
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Tim Reed, Mayor
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'." homes, City Clerk
TOPIC: CITIZEN SATISFACTION SURVEY
ACTION TAKEN: YES
DATE: JANUARY 14, 2002
TYPE: MOTION
CURRENT POLICY:
To conduct every 5 years or earlier as deemed appropriate by City Council.
TOPIC: DISCUSSION ON ACTION ITEMS REQUIRED PRIOR
TO COUNCIL ACTION
ACTION TAKEN: YES
DATE: SEPTEMBER 23, 2003
TYPE: MOTION
CURRENT POLICY:
City Council Policy
Discussion on Action Items Required Prior to Council Action
Brookings, South Dakota
Dated September 23, 2003
Objective: The Brookings City Council wishes to be thoroughly informed and have had
prior discussion on an issue before taking official action.
Policy: All items, other than routine in nature, must be a discussion item prior to being
an action item.
Goals:
I) Briefings. A "Council Briefing" will be an agenda item on all Council Action and Planning
agendas for the purpose of briefing the City Council Members on upcoming issues. The
briefing will consist of a list of all items scheduled for the next council action meeting.
A brief description will be provided for each item.
Week I Planning Meeting & Briefing for 1st action
Week 2 Action Meeting & Briefing for 2nd action
Week 4 Action Meeting & Briefing for next action session
2) Exceptions.
A. Routine Items. Routine items such as minutes do not require advance
discussion.
B. Unexpected Items & Emergencies. Agenda items are submitted by citizens that
we are unable to anticipate and are necessary for public convenience to be acted
upon. The City Manager will recommend an item be placed on the Council
agenda. The Council will consider action on these items.
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TOPIC: SWIFTEL CENTER POLICY
(AKA Brookings Event Center Planning)
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ACTION TAKEN: YES
DATE: MARCH 9, 2004
TYPE: MOTION
CURRENT POLICY:
City Council Policy
Brookings Event Center Planning
Brookings, South Dakota
Adopted March 9, 2004
Objectives: The Swiftel (Brookings Event) Center is a city-owned and subsidized facility
operated by the Brookings Event Center, Inc. (the "Event Center Board"). This facility provides
a gathering place for community activities, entertainment, cultural events, agricultural activities,
and business conferences, enhancing the quality of life and developing the local economy.
A City Council-supported Operation and Capital Plan ("the "Plan") is required to integrate the
operation of the center with the budgetary and economic development plan of the city.
Policy: The Event Center Board will present the Plan during a City Council planning meeting in
the month of July. This Plan will be completed in lieu of the Application for City Funds, a form
which is used by other entities requesting City funding. The budgeting process will provide the
funding for the Plan.
During February, a previous year report will be presented to the City Council during a planning
or joint meeting with the Event Center Board, using the same information as the Plan.
Specifics:
I) Operation Plan - A five-year plan containing the following information.
• Attendance and Event Days
• Economic Impact
• City Sales Tax Revenue Collection
• Variable Revenue
• Fixed Revenue
• Variable Expenses
• Fixed Expenses
• Fixed Expenditures as a percent of Net Revenue
• Subsidy Requested
2) Capital Improvement Plan
20% of the undesignated funds of the 75% of the 2nd penny sales tax revenues through 2006,
and $70,000 per year after 2006 are allocated for capital improvements for the Event Center.
These funds can be saved and used in later years to fund larger projects. These funds are to be
used for improvements, not repairs and maintenance, which should be funded from the
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operating budget. Expenditures of these funds are authorized through the annual budget
ordinance.
Definition of terms
Attendance— Number of people attending events held at the Event Center.
Event Days — Number of days the facility or a portion thereof are used. More than one event
can be held in the facility at the same time in different locations.
Economic Impact— Method of calculation to determine the effect of events on the city's
economy.
City Sales Tax Revenue Collection —Amount of sales tax generated from rent and other sales
within the facility.
Improvements — Capital improvements, including land, real property improvements, buildings
and permanent fixtures located within or associated with a building.
Variable Revenue — Proceeds generated by the Event Center from holding events.
Fixed Revenue - Revenue generated other the directly from an event.
Variable Expenses - Expenses generated from holding an event.
Fixed Expenses — Operating expenses not directly associated with an event.
Fixed Expenses as a percent of Net Revenue— (Fixed Expenses) / ((Fixed and Variable Revenue)
—Variable Expenses)
Second Penny Sales Tax Revenue —The City Sales Tax rate is currently 1.9%. The second penny
sales tax revenue is the sales tax revenue received from the portion of the tax rate which
exceeds one (I) percent (currently .9%).
Subsidy Requested - Amount of money requested from the City which subsidizes the shortfall
between revenue and expenses.
Undesignated Funds —A portion of Second Penny Sales Tax Revenue which has not previously
been designated for a specific use by Resolution or Ordinance by the City.
TOPIC: INSURANCE
ACTION TAKEN: YES
DATE: SEPTEMBER 23, 2003
TYPE: MOTION
CURRENT POLICY:
City Council Policy
Insurance
Brookings, South Dakota
September 23, 2003
Objective: Insurance coverage for Property/Liability, Workers Compensation, Boiler and
Machinery, Airport Insurance are an integral part of the City's Risk Management
Program. These various insurances are also a major part of the City's annual
expenditures. The Council realizes that it is not productive to request proposals
for the various insurances every year; but it also realizes that the City must be
cost effective and must measure its cost of insurance against the current market.
Policy: The City Manager shall request proposals for insurance at least every five years.
The City Manager may request proposals more often than every five years if
he/she deems it necessary. Any change in insurance companies shall be reported
to the City Council prior to entering into agreements. The City Manager shall
submit an annual report to the City Council outlining the city's insurance
coverage.
Implementation Schedule:
• Property/Liability - before the end of 2005
• Workers Compensation - before the end of 2007
• Airport - before the end of 2007
• Boiler & Machinery - before the end of 2005