HomeMy WebLinkAboutOrdinance 07-2002 ORDINANCE NO. 07-02
AN ORDINANCE ENTITLED "AN ORDINANCE AUTHORIZING A SUPPLEMENTAL
APPROPRIATION TO THE 2002 BUDGET FOR THE PURPOSE OF PROVIDING FOR
ADDITIONAL FUNDS FOR THE OPERATION OF THE CITY.
BE IT ORDAINED BY THE CITY OF BROOKINGS, SOUTH DAKOTA:
Section 1. WHEREAS, the Annual Appropriation Ordinance for the year 2002,
Ordinance No. 14-01 appropriating revenue for the operation of the municipal government for
the year 2002, it was unknown the amount of funds that would eventually be available in two
capital improvement funds.
Section 2. THERE IS HEREBY appropriated for the purpose of maintaining and
operating the City of Brookings, an additional sum from the following fund:
Capital Improvements (Multiplex I) Fund, $7,859
Capital Improvements (Multiplex II) Fund, $85,503
Section 3. ALL ORDINANCES or parts of Ordinances in conflict herewith are hereby
repealed.
Section 4. THE CITY CHARTER allows that"if during the fiscal year the City Manager
certifies that there are available for appropriation revenues in excess of those estimated in the
budget, the City Council by ordinance may make supplemental appropriations for the year up to
the amount of such excess". This Ordinance is declared to be for the support of the municipal
government and its existing public institutions and it shall be in full force and effect after its
passage and publication.
FIRST READING: April 8, 2002
SECOND READING: April 22, 2002
PUBLISHED: April 26, 2002
CITY OF BROO NGS
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ciryo`�, May. irgil A er o
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ari Thornes, City Clerk
• 10. Second reading and action on Ordinance 07-02, an Ordinance Supplementing the
Annual Appropriation Ordinance As Made For The Year 2002 By Ordinance No. 14-01 and
for the Purpose of Providing for Additional Funds for the Operation of the City. We budgeted
to spend $157,843 from the Multiplex II Fund in 2002 for Multiplex equipment (this was to work
on the 2001 CIP). We budgeted to spend$149,450 in Multiplex I. Both these were intended to
zero out the fund, but I was reserving funds because of unknown circumstances. We did not budget
to spend the reserve of$45,000 for the R&T Center. I have been reluctant to allow the Multiplex to
spend even budgeted funds because all issues were not resolved with either the Multiplex II or I.
Now, all issues are resolved.
One can look at this in either a cash balance manner or an expenditure manner.
Cash balance. There is $13,023 remaining in the Multiplex I Fund. The Multiplex II fund is
currently at $196,446. $45,000 of that will be spent on the R&T Center and I authorized $72,000
for Multiplex furniture&fixtures. This leaves$79,400 from the Multiplex II Fund and$13,023
from the Multiplex I Fund that can be allocated to the Multiplex and R&T Center capital
improvements. This will allow the Multiplex to complete its 2001 CIP including the stalls and
stage. It will allow us to do $7,000 of work on the R&T Center to protect the air units and a start
($41,000) on the 2002 Multiplex CIP that includes the priority of sidewalks to move people from
overflow parking lots($21,000).
Budget Expenditure. In short, amending the budget by$93,362 allows me to zero out the funds.
• The policy change is the budget increase of$93,362 to allow for the payment for the R&T Center of
$45,000 and increase expenditures for the Multiplex and R&T Center by$48,000. In very short, the
Multiplex will have an additional$41,362 to expend and the R&T Center will have$7,000 to spend.
M1 Fund
Budget Cash
In MI the budget was $149,450 Fund Balance, 1/1 $157,309
Mills settlement $144,286 Mills Settlement $144,286
Leaves $ 5,164 Leaves $ 13,023
Allowed to spend $ 5,164
Additional Appropriation $ 7,859
M2 Fund
Budget Cash
In M2 the budget was $157,843 Fund Balance, 1/1 $243,346
Current Expended(inc 45,000 for R&T) $ 91,900 Current Expended $ 91,900
Leaves $ 65,943 Leaves $151,446
Allowed to spend $ 65,943
Additional Appropriation $ 85,503
•
• Action: Motion to approve—Roll Call
Options
1. Approve,the Multiplex and R&T Center need the improvements and that's what the funds
were for.
2. Deny, making no changes which leaves the budget short $45,000.
3. Approve only the $45,000, reserving the $48,362.
City Manager Recommendation: Approve. This takes care of the problem at the R&T Center and
gives the Multiplex a start on the 2002 CP. We can deal with future years at budget time.
II/
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BROOKINGS AREA MULTIPLEX INC.
FIVE YEAR CAPITAL PLAN
Description Type 2001 FFE 2002 2003 2004 2005
Building &Structures
Lockers A $5,000.00
Upgrade AHU'S A $2,500.00 $2,500.00
Backup UPS for House Sound A $5,000.00
Roof Repairs A $3,500.00
Interior Wall Mezz Level A $2,000.00
Building Signage A $1,700.00
Carpet Replacement A _
Building Automation System A
Reseal Main Arena Floor A
Back up Batteries replacement A $7,200.00
R and T Gutters A $4,000.00
R and T A/C Sheilds A _ $3,000.00
Concert Rigging B $50,000.00
Clearcom B $4,200.00 $4,200.00
Black House Curtain B $9,000.00
Spotlight Platforms B $7,500.00
• Arena A/C B $125,000.00 $125,000.00
Telephone/data Arena Floor B $6,500.00
Retractable Riser Mezz Level B $100,000.00
Concrete Sealer C $7,500.00 $7,500.00
Lighting System Annex C $2,500.00
Arena Fans(Ceiling) C $20,000.00
Furniture&Equipment
Portable Radios A $2,060.00
Cleaning Equipment A
Sweeper A $6,000.00
Computer Upgrades A _ $2,000.00 $2,000.00 $2,000.00 $2,000.00
Crowd Control (Rope And Stanchion; A $4,500.00
Welding Equipment A $2,000.00
Trade Show Equipment B $12,000.00 $5,000.00 $9,000.00
Basketball Floor and Goals B $55,000.00
Tables and Chairs B $5,000.00 $10,000.00
AN Equipment B $1,200.00 $1,700.00
Spotlights B $14,000.00
Dance Floor B
Horse Stalls B $45,000.00 $20,000.00
Concert Stage(used) B $55,000.00
III
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Meeting Room Risers B $10,000.00
Stage Barricade B
Loading Ramps B $3,000.00
Electronic Message Boards C $5,000.00
Exterior Grounds •
Sidewalk Replacement West Side A $12,800.00
Sidewalk East Side A
Sidewalk North Side A $8,000.00
Pick-up/Snowplow A $15,000.00
Snow Removal Equipment A $3,000.00
Parking Lot Striping A $4,000.00
Parking Lot Sealing A $14,000.00
Landscaping C $10,000.00 $10,000.00
Totals $163,600.00 $72,360.00 $180,900.00 $277,500.00 $136,200.00
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