HomeMy WebLinkAboutCCMinutes_2013_03_2649
Brookings City Council
March 26, 2013
The Brookings City Council held a meeting on Tuesday, March 26, 2013 at 6:00 p.m., at City Hall
with the following members present: Mayor Tim Reed, Council Members Jael Thorpe, John
Kubal, Mike McClemans, Tom Bezdichek, Ope Niemeyer and Keith Corbett. City Attorney Steve
Britzman, City Manager Jeff Weldon, and City Clerk Shari Thornes were also present.
Consent Agenda. A motion was made by Kubal, seconded by Corbett, to approve the consent
agenda.
A. Action to approve the agenda.
B. Action to approve the February 26th and March 19th City Council minutes.
C. Action on Resolution No. 23- 13, a Resolution declaring surplus a 1990 Chevy for the
Street Dept.
Resolution No. 23 -13 - Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment formerly
used at the City of Brookings Street Department: One (1) 1990 Chevrolet Pickup with Utility
Box, VIN Number 1GCFC24H7LZ250932.
Whereas, in the best financial interest, it is the desire of the City of Brookings to sell same
as surplus property;
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, South
Dakota, that this property be declared surplus property according to SDCL Chapter 6 -13.
D. Action on Resolution No. 24- 13, a Resolution accepting a CDBG Grant for the Boys and
Girls Club.
Resolution No. 24 -13 - Resolution Authorizing Signatory on Grant Agreement
and to Certify Payment Request
Whereas, the City of Brookings applied for a Community Development Block Grant for the
construction of an addition to the Boys & Girls Club of Brookings facility; and
Whereas, the City of Brookings was awarded a grant from the Community Development
Block Grant Program in the amount of $412,000; for purposes of construction of an addition
to the Boys & Girls Club of Brookings facility; and
Whereas, it is necessary to designate an authorized representative to execute the grant
agreement and to certify and sign payment requests.
Now, Therefore, Be It Resolved by the City of Brookings, SD that the City Council of
Brookings does hereby designate the Mayor as the authorized representative of the City to
do all things on its behalf to execute the grant agreement and certify and sign payment
requests for the Community Development Block Grant.
E. Action on Resolution No. 25 -13, a Bridge Reinspection Program Resolution for use with
SDDOT Retainer Contracts.
Resolution No. 25 -13 - Bridge Reinspection Program Resolution for use with SDDOT Retainer
Contracts
Whereas, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code
of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals
not to exceed two years with the exception of reinforced concrete box culverts that meet
specific criteria. These culverts are reinspected at intervals not to exceed four years.
Therefore, the City of Brookings is desirous of participating in the Bridge Inspection Program
using Bridge Replacement funds.
The City of Brookings requests SDDOT to hire Clark Engineering Corporation (Consulting
Engineers) for the inspection work. SDDOT will secure federal approvals, make payments to
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the Consulting Engineer for inspection services rendered, and bill the City for 20% of the
cost. The City of Brookings will be responsible for the required 20% matching funds.
There are a total of four (4) bridges in the City of Brookings, South Dakota that require
inspection.
F. Action to schedule a City Council meeting on April 9, 2013.
G. Action to abate a portion of the 2012 taxes ($5339.76) for Lot B, exc S1' thereof of Lot 4,
Blk 13 of the Subdivision of the Morehouse Addition, owned by the State of SD.
H. Action to abate a portion of the 2012 taxes ($616.66) for E 49.5' of N60' of Lot A, Lot 4,
Block 13 of Morehouse Addition, owned by the State of SD.
I. Action to abate a portion of the 2012 taxes ($1350.05) for W50' of N60' of Lot A, Lot 4,
Block 13 of Morehouse Addition, owned by the State of SD.
J. Action to abate a portion of the 2012 taxes ($4808.25) for E40 of Lots 1 & 2, Block 1,
W125' of Lots 1 &2, Block 1, Thornbers Addition, owned by the State of SD.
All present voted yes; motion carried.
Resolution No. 26 -13. A motion was made by Niemeyer, seconded by McClemans, to approve
Resolution No. 26 -13, a Resolution Awarding Bids on Project 2013 -06STI Chip Seal Project. All
present voted yes; motion carried.
Resolution No. 26 -13 - Resolution Awarding Bids on Project 2013 -06ST Chip Seal Project
Whereas, the City of Brookings opened bids for Project 2013 -06STI Chip Seal Project on
Tuesday, February 26, 2013 at 1:30 pm at Brookings City Hall; and
Whereas, the City of Brookings has received the following bids for Project
2013 -06STI Chip Seal Project: Topkote, Inc., Yankton, SD: $203,580.00 and Bituminous Paving,
Inc., Ortonville, MN: $220,980.00.
Now Therefore, Be It Resolved that the low bid of $203,580.00 for Topkote, Inc., Yankton, SD be
accepted.
Resolution No. 27 -13. A motion was made by Corbett, seconded by Kubal, to approve
Resolution No. 27 -13, a Resolution Awarding Bids on Project 2013 -07STI Asphalt Concrete
Freight On Board Project. All present voted yes; motion carried.
Resolution No. 27 -13 - Resolution Awarding Bids on Project 2013 -07ST Asphalt Concrete Freight
On Board Project
Whereas, the City of Brookings opened bids for Project 2013 -07STI Asphalt Concrete Freight On
Board Project on Tuesday, February 26, 2013 at 1:30 pm at the Brookings City and County
Government Center; and
Whereas, the City of Brookings has received the following bids for Project 2013 -07STI Asphalt
Concrete Freight on Board Project: Bowes Construction Co., Inc.: $59,362.50.
Now Therefore, Be It Resolved that the total low bid of $59,362.50 for Bowes Construction Co.,
Inc., Brookings, SD be accepted.
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Resolution No. 28 -13. A motion was made by McClemans, seconded by Thorpe, to approve
Resolution No. 28 -13, a Resolution Awarding Bid for an Automated Garbage Truck. All present
voted yes; motion carried.
Resolution No. 28 -13 - Resolution Awarding Bids for an Automated Garbage Truck
Whereas, the City of Brookings has received two bids on March 12th, 2013 for one (1) 2013
Automated garbage Truck:
Company Bid price Trade -In Total Cost
Elliott Sanitation, Lincoln, NE $253,600.00 $43,500.00 $210,100.00
Sanitation Products, Inc. Sioux Falls, SD $257,016.00 $25,000.00 $232,016.00
Now Therefore, Be It Resolved that the bid from Sanitation Products, Inc. in the amount of
$232,016.00 be accepted.
Resolution No. 29 -13. A motion was made by Kubal, seconded by Niemeyer, to approve
Resolution No. 29 -13, a Resolution authorizing Change Order No. 1 (CCO #1) for Brookings
Runway Re- Alignment Project (Phase I) AIP #3 -46- 0005 - 025 -2012. All present voted yes;
motion carried.
Resolution No. 29 -13 - A Resolution Authorizing Change Order No. 1 (CCO #1) for Brookings
Runway Re- Alignment Project (Phase I); AIP #3 -46- 0005 - 025 -2012
Be It Resolved by the City Council that the following change order be allowed for Brookings
Runway Re- Alignment Project (Phase I), AIP #3 -46- 0005 - 025 -2012, Construction Change Order
Number 1:
Adjust bid quantities to allow for the construction of 12' wide Non - Aircraft Shoulders on
Runway 11/29 and for furnishing, stockpiling, and placing rip rap in areas that were inaccessible
due to land restrictions in the fall of 2012 for a total increase of $177,497.39 and extend the
contract completion date by 25 working days for the additional work.
Resolution No. 30 -13. A motion was made by Corbett, seconded by Bezdichek, to approve
Resolution No. 30- 13, a Resolution Awarding Bid for the Bob Shelden Field Restroom /
Concession Building. All present voted yes; motion carried.
Resolution No. 30 -13 - Resolution Awarding Bid for the Bob Shelden Field
Restroom /Concession Building
Whereas, the City of Brookings held a bid letting at 1:30 p.m. on Tuesday, February 26, 2013;
and
Whereas, the City of Brookings has received the following bids) for Bob Shelden Field
Restroom /Concession Building:
Company Bid Price Alt. No 1 Auto Flush Valves
Rangel Construction $170,500.00 Add $2,450.00
Clark Drew Construction $180,525.00 Add $1,500.00
12th & Marion Crossing, LLC $193,600.00 Add $2,500.00
Now Therefore, Be it Resolved that the base bid from Rangel Construction of Brookings in the
amount of $170,500.00 be accepted with Alt. No. 1 Auto Flush Valves for $2,450.00. Total
contract: $172,950.00
Resolution No. 31 -13. A motion was made by Kubal, seconded by Bezdichek, to approve
Resolution No. 31 -13, a Resolution Awarding Bid for the Dakota Nature Park Trails, Phase III. All
present voted yes; motion carried.
Resolution No. 31 -13 - Resolution Awarding Bid for the Dakota Nature Park Trails, Phase III
Whereas, the City of Brookings held a bid letting at 1:30 p.m. on Tuesday, February 26, 2013;
and
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Whereas, the City of Brookings has received the following bid(s) for Dakota Nature Park Trails,
Phase III: Bowes Construction in the amount of $164,999.00, and Rounds Construction in the
amount of $182,000.00.
Now Therefore, Be it Resolved that the bid from Bowes Construction of Brookings in the
amount of $164,999.00 be accepted.
FIRST READING: Ordinance No. 03 -13. A first reading was held on Ordinance No. 03 -13: an
Ordinance amending Chapter 94, Zoning, pertaining to the creation of the SDSU Campus Edge
Neighborhood Design Review Overlay District. Public Hearing: April 9th
Resolution No. 32 -13. A public hearing was held on Resolution No. 32 -13, a Resolution
authorizing the proposed sale of surplus municipal real property to Gary and Kathryn Jones,
located at Lot 1, and E10' of Lot 2, Block 13, East Acres Addition, City of Brookings, also known
as 2150 Derdall Drive. No public comment was received. A motion was made by Bezdichek,
seconded by Niemeyer, to approve Resolution No. 32 -13. All present voted yes; motion carried.
Resolution No. 32 -13 - Resolution Authorizing the Sale of Surplus Real Estate to Gary and
Kathryn Jones
Be It Resolved by the City Council of the City of Brookings, South Dakota as follows:
Whereas, the City has declared the following described real property as surplus: Lot One (1)
and East Ten (10) Feet of Lot Two (2) in Block Thirteen (13) of East Acres Second Addition to the
City of Brookings, County of Brookings, State of South Dakota; and
Whereas, the property was listed with a broker and an offer of the above - described property
was received from Gary and Kathryn Jones on February 8, 2013; and
Whereas, Gary and Kathryn Jones have offered to purchase the above - described property for
the sum of $152,000.00, respectively, which the City of Brookings has determined is acceptable.
Now Therefore, It Is Hereby Resolved by the City Council of the City of Brookings, South Dakota,
as follows: A. That the City convey title to the above - described property to Gary and Kathryn
Jones; and B. That the Mayor, City Clerk and City Manager are authorized to execute the
documents required to convey title of the above - described surplus real property to Gary and
Kathryn Jones.
City Council member introduction of topics for future discussion. A motion was made by
Kubal, seconded by Bezdichek, to discuss mixed martial arts at a future city council action
meeting regarding a possible ban at public facilities. All present voted yes; except Thorpe voted
no; motion carried.
Adjourn. A motion was made by Corbett, seconded by McClemans, to adjourn. All present
voted yes; motion carried. Meeting adjourned at 6:33 p.m.
Sh nes, City Clerk
CITY OF BROOKINGS
Tim Reed, Mayor