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HomeMy WebLinkAboutCCMinutes_2013_01_223 0 Brookings City Council January 22, 2013 The Brookings City Council held a meeting on Tuesday, January 22, 2013 at 5:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members John Kubal, Mike McClemans, Ope Niemeyer, Keith Corbett, Jael Thorpe and Tom Bezdichek. City Attorney Steve Britzman, City Manager Jeff Weldon and City Clerk Shari Thornes were also present. Consent Agenda. Action to approve appointment of Hanna Larsen to the Human Rights Committee, SDSU Student Position, and reappointment of Zeno Wicks to Brookings Health Systems Board of Trustees was added to the consent agenda. A motion was made by Corbett, seconded by Kubal, to approve the consent agenda as amended. A. Action to approve the agenda as amended. B. Action to approve the January 8th and January 15th Council meeting minutes. C. Action on Resolution No. 04 -13, a Resolution Directing Preparation of Assessment Roll, Dividing Assessments Into Installments, and Providing for the Collection thereof for Street Assessment Project 2012 -09STI 25th Avenue and 10th Street Construction Project. Resolution No. 04 -13 - Resolution Directing Preparation of Assessment Roll, Dividing Assessments into Installments, and Providing for the Collection thereof for Street Assessment Project 2012 -09STA 25th Avenue and 10th Street Construction Project Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: 1. More than twenty days have elapsed since the adoption and publication of Resolution of Necessity No. 40 -12 for Street Assessment Project No. 2012- 09STA. The referendum has not been invoked, and no written protests against the making of said improvement have been filed with the City Manager. 2. A contract for Street Assessment Project No. 2012 -09STA has been duly executed, and the City Council is authorized to levy special assessments pursuant to the provisions of chapter 9 -43, SDCL 1967, as amended. 3. The City Engineer has caused an estimate of the expense of the work to be made and filed in her office showing the total cost of said improvement as follows: Contract price $398,504.93; Engineering, inspection, testing $43,668.48; Total Expense of $442,173.41. 4. The total cost of said improvement shall be paid as follows: Assessable costs $361,443.54; City Assumed Extra Width and Thickness and CCO1 $80,729.87. 5. There shall be made and filed in the office of the City Clerk an assessment roll for said improvement. The assessments shall be on the basis of benefits upon each lot or tract of land contiguous to the sidewalk constituting said improvement. 6. The assessment shall be divided into ten (10) equal annual installments. 7. Unless paid to the City in advance of maturity, the assessments shall be collected by the City Manager in accordance with the procedure for Plan One in Chapter 9 -43, SDCL 1967, as amended. 8. The interest rate to be borne by the unpaid installments of the special assessment is ten percent (10 %). D. Action to abate a portion of the 2013 drainage fee for 3028 Highway 14 Bypass, A & B Rental, LLC, Parcel No. 40610- 00300 - 000 -00 and 40610 - 00400 - 001 -00. E. Action to abate a portion of the 2012 taxes ($286.36) for a mobile home on a leased site at Lamplighters #131, 408 3rd Avenue South, Tim Moran owner. 31 F. Action to abate a portion the 2012 taxes ($8616.33) for Lot X of Airport Hangar Addition, previously owned by Pheasant Fury, Randy Hanson. G. Action on Resolution No. 05 -13, a Resolution Authorizing State Water Plan Application and Related Grant /Loan Applications on the Division Avenue Drainage Improvement Project. Resolution No. 05 -13 - Resolution Authorizing State Water Plan Application and Related Grant /Loan Applications Division Avenue Drainage Improvement Project Submittal of Applications for Infrastructure Financing Whereas, the City of Brookings has determined a need for a drainage improvement project near Division Avenue; and Whereas, financial assistance will be necessary to enable the City to construct this project; and Whereas, the South Dakota Department of Environment and Natural Resources provides grants and low- interest loans to eligible applicants for financing water, wastewater, and storm water infrastructure projects. Now, Therefore Be It Resolved: 1) The City of Brookings hereby authorizes the filing of a State Water Plan and grant and /or loan applications with the South Dakota Department of Environment and Natural Resources, including all understandings and assurances contained therein, to fund its drainage improvement project. 2) Be it further resolved, that the City of Brookings hereby authorizes the City Manager to act as Project Certifying Officer in connection with the applications, grant and /or loan agreements, and other required forms, and to provide such additional information as may be required by the South Dakota Department of Environment and Natural Resources. H. Action on Resolution No. 06 -13, a Resolution Authorizing the Mayor to Sign Documents for P3368(02) PCN 03CA 12th Street South from Main Avenue South to Medary Avenue South, Brookings. Resolution No. 06 -13 - A Resolution Authorizing the Mayor to Sign Documents for P3368(02) PCN 03CA; 12th St. 50. from Main Ave. So. to Medary Ave. So., Brookings Whereas, the Brookings City Council desires the construction of Project P3368(02) PCN 03CA, 12th Street South from Main Avenue South to Medary Avenue South in Brookings, SD; Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required for the project after construction is completed in accordance with State and Federal requirements; Whereas, the City of Brookings certifies that all work involved in the project will take place within the City's right -of -way and easements, and that no additional right -of -way is required. Now Therefore Be It Resolved that the mayor of the City of Brookings is authorized to sign the Right -of -Way Certificate, Utility Certificate, Bid Letting Authorization, and Agreements for Voluntary Right of Way Donations for Project P3368(02) PCN 03CA for 12th Street South between Main Avenue South and Medary Avenue South, Brookings, SD I. Action on Resolution No. 07 -13, a Resolution Authorizing the Mayor to Sign Documents for P3301(11) PCN 03CD Medary Avenue from North Campus Road to North City Limits, Brookings. Resolution No. 07 -13 - A Resolution Authorizing the Mayor to Sign Documents for P3301(11) PCN 03CD; Medary Ave. from North Campus Road to North City Limits Whereas, the Brookings City Council desires the construction of Project P3301(11) PCN 03CD, Medary Avenue from North Campus Drive to North City Limits in Brookings, SD; 32 Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required for the project after construction is completed in accordance with State and Federal requirements; Whereas, the City of Brookings certifies that all work involved in the project will take place within the City's right -of -way and easements, and that no additional right -of -way is required. Now Therefore Be It Resolved that the mayor of the City of Brookings is authorized to sign the Right -of -Way Certificate, Utility Certificate, Bid Letting Authorization, and Agreements for Voluntary Right of Way Donations for Project P3301(11) PCN 03CD for Medary Avenue from North Campus Road to North City Limits, Brookings, SD J. Approve the following Volunteer Board Appointments: Human Rights Committee: appoint Hanna Larsen to the SDSU Student Position (term expires: May 1, 2013.) Brookings Health Systems Board of Trustees: reappoint Zeno Wicks (term: 1/1/2013- 1/1/2016). On the motion, all present voted yes; motion carried. Presentation of Annual Dr. Martin Luther King, Jr. Contest. This year's theme for the poster contest was "We may all have come on different ships, but we're in the same boat now." The theme for the essay contest was "An individual has not started living until he can rise above the narrow confines of his individualistic concerns to the broader concerns of all humanity." Poster Award winners were: Kindergarten: Ryan He. 1St Grade: 1St Place - Brooklyn Benthin, 2nd Place - Madeline Vogel, 3rd Place - Carson Odde. 2nd Grade: 1St Place - Zoe Ritter, 2 "d Place - Hannah Denholm. 3rd Grade: 1st Place - Tristina Ting, 2nd Place - Kayla Kiecksee. 4th -5th Grades: ft Place - Nikita Rohila, 2nd Place - Caden McKeown, 3rd Place - Abby Ayres, Honorable Mentions Elise Twitero and Allison Gross. Essay Award winners were: Middle School: 1St Place Kashfia Rahman, 2nd Place - Kayli Oetken. High School — 9th Grade: 1St Place - Kevin Wu, 2nd Place - Lucas Abraham, 3rd Place - Jesse Widner. High School: 1St Place - Zarin Rahman. Resolution No. 08 -13. A motion was made by Niemeyer, seconded by Kubal, to approve Resolution No. 08 -13, a Resolution Authorizing Change Order No. 1 (CCO#1 Final) for 2012 - 07STI Freight On Board Project Bowes Construction Inc. All present voted yes; motion carried. Resolution No. 08 -13 - A Resolution Authorizing Change Order No. 1 (CCO #1 Final) for 2012 - 07STI Freight On Board Project; Bowes Construction Inc. Be It Resolved by the City Council that the following change order be allowed for 2012 -07STI Freight on Board Project: Construction Change Order Number 1 Final. Adjust estimated bid quantities to "as- built" quantities for a total increase of $11,043.04 to close out the project. First Reading: Ordinance No. 01 -13. A first reading was held on Ordinance No. 01 -13: An Ordinance Rezoning Lots 1 -6, 6A, 7 -15, 15A, 16 -47, and the vacated alley and park lot adjacent thereto, in Fishback Subdivision; and Lots 4 -7, Block 17, Morehouse Addition from a Residence R -2 District to a Residence R -1C District. Public Hearing: February 12, 2013. First Reading: Ordinance No. 02 -13. A first reading was held on Ordinance No. 02 -13: An Ordinance for a Conditional Use permit to establish a sorority /fraternity on Lot 4, Block 2, Peterson's First Addition (712 Main Avenue). Public Hearing: February 12, 2013. Ordinance No. 32 -12. A public hearing and action was held on Ordinance No. 32 -12, an Ordinance granting to NorthWestern Corporation, its successors and assigns, the right to occupy any of the streets, alleys, or public places of the City of Brookings, South Dakota, for the purpose fo transmitting or distributing natural gas. A motion was made by Bezdichek, seconded by Corbett, to table the public hearing and action Ordinance No. 32 -12 to February 26, 2013. All present voted yes; motion carried to TABLE. 33 Resolution No. 09 -13. A motion was made by Thorpe, seconded by McClemans, to approve Resolution No. 09 -13, a Resolution Federal Aid Surface Transportation Program. All present voted yes; motion carried. Resolution No. 09 -13 - Federal Aid Surface Transportation Program Resolution For County and Urban Projects Whereas, the City of Brookings has desires the construction and improvement of the road and /or bridge as hereinafter described: Location, Length, Structure Number: 3rd Street from Medary Ave. to 22nd Ave. So. AND Type of Construction: Milling, Asphalt Overlay, Sidewalk, Curb & Gutter, Pavement Markings. Whereas, the City of Brookings will provide a list of current landowners adjacent to the project; Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements. Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds. Now, Therefore Be It Resolved that the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the "Local Roads Plan" and the State's "Standard Specifications for Roads and Bridges," the project described. Estimated Cost of the Project including Engineering: $550,000 STP Funds: $550,000 Local Funds (if needed to meet construction year): $0 Proposed Year of Construction: 2016 Resolution No. 10 -13. A motion was made by Kubal, seconded by Corbett, to approve Resolution No. 10 -13, a Resolution supporting a Capital Campaign for Brookings Health System Foundation. All present voted yes; motion carried. Resolution No. 10 -13 - A Resolution Supporting a Capital Campaign for Brookings Health System Foundation Whereas, the community of Brookings has a tradition of striving for optimum quality of life, including health care; and Whereas, Brookings Health System is our municipal community health system with a goal of INSPIRING HEALTH for the people of our community; and Whereas, Brookings Health System Foundation enables individuals, families, and businesses to participate in healthcare philanthropy to help Brookings Health System fulfill its mission; and Whereas, Brookings Health System Foundation relies on private and corporate gifts to: support charity health care for those less fortunate, support health and wellness education, improve patient care through facility, equipment and technology upgrades; and Whereas, Brookings Health System is Inspiring Health by building a state -of- the -art household model skilled nursing facilities, The Neighborhoods at Brookview, and 34 Whereas, Brookings Health System Foundation is conducting a campaign to support The Neighborhoods at Brookview, through its "Make this House a Home" campaign with a goal to raise $600,000 by June 1, 2013. Now, Therefore Be It Resolved by the City Council of the City of Brookings that the City Council endorses and gives its unqualified support to the "Make this House a Home" campaign and encourages the community to support the Brookings Health System Foundation with this effort to improve health care and the quality of life for Brookings. Adiourn. A motion was made by Corbett, seconded by McClemans, to adjourn. All present voted yes; motion carried. Meeting adjourned at 7:20 p.m. Shari Thornes, City Clerk CITY OF BROOKINGS Tim Reed, Mayor City of Brookings 2013 Payroll (Addendum to the January 22, 2013 City Council Minutes.) Mayor, 800.00; Council, 600.00; City Manager, 11,181.01; Administrative Asst,18.04; City Clerk, 5,551.70; Deputy City Clerk, 21.29; Human Resources Director, 6,636.04; Human Resources Asst, 22.16; Finance Manager, 6,962.05; Deputy Finance Officer, 5,287.83; Accounting Specialist, 25.06; Accounting Clerk, 21.29; IT Specialist, 26.74; Community Development Director, 7,063.38; Planning, Zoning & Housing Administrator, 5,710.79; Code Enforcement Officers, 22.29; City Engineer, 8,537.00; Asst City Engineer, 5,813.75; Building Services Administrator, 5,383.08; Office Manager, 17.29; Engineering Technician I, 23.63; Airport Manager, 4,271.29; Airport Operations /Maint Technician, 19.84; Police: Patrol Officers, 20.96; Patrol Officers, 23.57; Sergeants, 28.17; Patrol Officers, 24.50; Lieutenants, 5,640.00; Patrol Officers, 21.79; Lieutenants, 5,281.51; Patrol Officers, 20.14; Sergeant, 26.06; Office Manager, 19.45; Asst Chief, 6,099.60; Police Chief, 7,271.65; Sergeant, 25.04; Records Clerk, 16.18; Investigative Lieutenant, 5,640.00; Dispatch: Communications Operators, 16.78; Communications Operators, 18.90; Communications Operators, 19.64; Communications Commander, 5,383.08; Animal Control Officer, 22.29; Deputy Fire Chief, 5,364.02; Office Manager, 21.04; Fire Chief, 6,781.00; Street: Shop Supervisor /Mechanic, 22.29; Maint Technicians, 19.08; Maint Technicians,19.84; Heavy Equipment Operator, 21.44; Advanced Equipment Operators, 21.04; Superintendent, 5,813.75; Office Manager, 21.04; Operations Supervisor, 22.74; Heavy Equipment Operator, 22.29; Park /Recreation /Forestry: Recreation Program Coordinator, 3,914.46; Recreation Superintendent, 4,497.88; Building Trades Specialist, 20.62; Building Trades Technician, 19.84; Shop Supervisor /Mechanic, 20.62; Accounting Officer, 22.29; Director Park /Rec &Forestry,5,755.19; Golf Course Superintendent, 4,984.48; Golf Course Supervisor, 22.29; Park Technician, 19.84; Park Technician, 18.33; Park Technician, 16.30; Park Supervisors, 22.29; Parks /Forestry Superintendent, 4,312.36; Forestry Technician, 18.33; Forestry Technician, 19.08; Forestry Technician, 19.84; Forestry Supervisor, 22.29; Library: Community Services Coordinator, 18.72; Young Adult Services Coordinator, 23.63; Children's Services Librarian, 23.63; Technology Services Librarian, 26.54; Adult Services Librarian, 24.56; Circulation Manager,18.33; Circulation Asst I, 9.50; Library Director, 6,278.83; Interlibrary Loan Services Coordinator, 17.67; Circulation Asst II /Technician Services Asst, 17.67; Administrative Asst, 15.39; Liquor: Sales Associate, 13.70; Sales Associate, 14.24; Sales Associate, 16.65; Accounting Officer II, 22.29, Store Manager, 5,488.21; Landfill: Sanitation Collector,17.65; Sanitation Collectors, 19.84; Sanitation Collector, 18.33; Sanitation Supervisor, 21.44; Solid Waste Worker, 19.84; Director of SW Mgmt; 5,328.88; Office Manager, 17.97; Heavy Equipment Operators, 21.44; Landfill Supervisor, 21.84.