HomeMy WebLinkAboutResolution 26-012RESOLUTION 26-012
A RESOLUTION AUTHORIZING THE CARRYFORWARD
OF OUTSTANDING ENCUMBRANCES
WHEREAS, the City of Brookings utilizes an encumbrance accounting system to
reserve budget authority for purchase orders and contracts that have not yet been paid ;
and
WHEREAS , at the close of the fiscal year ending December 31, 2025 , certain purchase
orders and contracts remained open with unpaid balances ; and
WHEREAS , management has reviewed all outstanding encumbrances and determined
that some encumbrances should be carried forward into the subsequent fiscal year; and
WHEREAS , the governing body desires to formally authorize the disposition of these
encumbrances to ensure accurate financial reporting and compliance with budgetary
controls.
NOW, THEREFORE , BE IT RESOLVED by the City Council of the City of Brookings ,
South Dakota, that:
Encumbrances To Be Carried Forward: Outstanding encumbrances totaling
$1 ,617 ,053.50 as of December 31 , 2025 are hereby authorized to be carried forward
into the fiscal year beginning January 1, 2026 for the purpose of completing the related
purchases or contractual obligations .
The Finance Director is authorized and directed to make the necessary accounting
entries in the City 's financial system to carry out this resolution .
This resolution shall be effective upon its adoption.
Passed and Approved this 27 th day of January, 2026 .
ATTEST:
Schedule A: Purchase orders
PO Number Vendor Name GL Account Encumbered Amount
2023000013 Banner Associates Inc 534-000-5-422-03 $17,810.55
2023000021 Banner Associates Inc 514-000-5-429-09 $10,786.23
2024000001 Civil Design Inc 213-430-5-960-03 $8,877.83
2024000018 SD Dept Of Transportation 213-430-5-960-03 $41,000.00
2024000021 Banner Associates Inc 213-450-5-960-03 $7,481.45
2025000001 HDR Engineering Inc 101-430-5-422-03 $713.50
2025000004 Banner Associates Inc 282-000-5-422-03 $19,739.70
2025000004 Banner Associates Inc 282-000-5-980-00 $20,907.05
2025000005 Banner Associates Inc 213-450-5-960-03 $308.88
2025000008 Prussman Contracting Inc 282-000-5-980-00 $31,203.28
202500001 l Banner Associates Inc 213-430-5-960-03 $3,825.50
2025000014 Bowes Constuction Inc 213-430-5-960-03 $326,787.19
2025000015 Banner Associates Inc 213-430-5-960-03 $35.80
2025000017 Aspen Equipment Services LLC 213-431-5-970-02 $312,669.00
2025000022 Timmons Construction Inc 213-450-5-960-03 $242,765.79
2025000023 SD Dept Of Transportation 213-430-5-960-03 $53,931.03
2025000024 Banner Associates Inc 282-000-5-980-00 $3,109.15
2025000027 Timmons Construction Inc 213-430-5-960-03 $75,000.00
2025000029 Civil Design Inc 525-000-5-940-00 $1,170.00
2025000030 Muth Electric Inc 213-430-5-960-03 $5,250.00
2025000031 Rounds Construction Co. 213-430-5-960-03 $10,016.27
2025000031 Rounds Construction Co. 525-000-5-940-00 $17,429.10
2025000032 Muth Electric Inc 213-430-5-960-03 $1,950.00
2025000033 Banner Associates Inc 282-000-5-422-03 $16,324.50
2025000034 Banner Associates Inc 213-450-5-970-03 $4,690.75
2025000034 Banner Associates Inc 213-450-5-960-03 $2,207.40
2025000035 Timmons Construction Inc 213-450-5-970-03 $215,963.46
2025000035 Timmons Construction Inc 213-450-5-960-03 $101,629.87
2025000036 Brockhouse, Jerimiah 213-430-5-960-03 $63,470.22
Tots/ $1,617,053.50
Schedule B: Budget Adjustments
Account Number Description Adopted Budget Adjustments New Budget
l O 1-430-5-422-03 Consulting/Engineering $ 10,750.00 $ 713.50 $ 11,463.50
213-430-5-960-03 Infrastructure Maintenance $ 3,795,599.00 $ 590,143.84 $ 4,385,742.84
213-431-5-970-02 Equipment $ 937,500.00 $ 312,669.00 $ 1,250,169.00
213-450-5-960-03 Infrastructure Maintenance $ 250,000.00 $ 354,393.39 $ 604,393.39
213-450-5-970-03 Facilities $ 1,074,602.00 $ 220,654.21 $ 1,295,256.21
282-000-5-422-03 Consulting/Engineering $ 60,900.00 $ 36,064.20 $ 96,964.20
282-000-5-980-00 Storm Sewer Improvements $ 859,379.00 $ 55,219.48 $ 914,598.48
5 l 4-000-5-429-09 Other Project Expenses $ $ 10,786.23 $ 10,786.23
525-000-5-940-00 Other Capital $ $ 18,599.10 $ 18,599.10
534-000-5-422-03 Consulting & Engineering $ $ 17,810.55 $ 17,810.55
Total $ 1,617,053.50