HomeMy WebLinkAbout2026_01_20 CC PacketCity Council
City of Brookings
Meeting Agenda - Final
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Chambers6:00 PMTuesday, January 20, 2026
Study Session
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM STUDY SESSION
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Action to approve the agenda.
4. Open Forum.
At this time, any member of the public may make a brief announcement or invitation, or
request time on the agenda for an item not listed. Items to be added to the agenda will
be scheduled at the end of the meeting. Individuals will state their name and city of
residence for the record. Public Comment is limited to a maximum of three minutes per
person. The comments and views expressed by the public are those of the speakers
and do not necessarily reflect the views or positions of the City of Brookings or City
Council.
Presentation: OnBoardGOV - Volunteer Board ManagementID 26-00235.
Memo
Presentation
Attachments:
Update: Police Facility Site ConsiderationsID 26-00256.
Page 1 City of Brookings
January 20, 2026City Council Meeting Agenda - Final
Memo
Presentation
Attachments:
Presentation: Dacotah Bank CenterID 26-00277.
Memo
Presentation
Attachments:
8. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any topic at a future meeting. Items
cannot be added for action at this meeting. A motion and second is required which
states the topic, requested outcome, and time frame. A majority vote is required.
9. Adjourn.
Brookings City Council: Oepke G.Niemeyer, Mayor; Nick Wendell, Deputy Mayor
Council Members Wayne Avery, Holly Tilton Byrne, Bonny Specker, Brianna Doran, Lisa Hager
Brookings City Council Staff:
Paul M. Briseno, City Manager Bonnie Foster, City Clerk
J. Vincent Jones, Attorney-at-Law, Woods, Fuller, Shultz and Smith P.C.
Public Comment is limited to a maximum of three minutes per person. Individuals will give their name and city of
residence for the record. Public Comment may be submitted prior to the meeting by the following means: 1) Email
comments to the City Clerk (cityclerk@cityofbrookings-sd.gov), or 2) participate remotely. Comments provided will
become part of the official record and subject to review by all parties and the public. The comments and views
expressed by the public are those of the speakers and do not necessarily reflect the views or positions of the City
of Brookings or City Council.
Meetings are broadcast live and recorded. Go to www.cityofbrookings-sd.gov for more information. Government
Channel Rebroadcast Schedule: Wednesday 1:00 pm / Thursday 7:00 pm / Friday 9:00 pm / Saturday 1:00 pm
(Swiftel Channel 20 / MediaCom Channel 9)
Upon request, accommodations for meetings will be provided for persons with disabilities. Please contact the City
ADA Coordinator at (605) 692-6281 at least three (3) business days in advance of the meeting.
Page 2 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 26-0023,Version:1
Presentation: OnBoardGOV - Volunteer Board Management
Summary and Recommended Action:
The City recently launched a new volunteer board management software system: OnBoardGOV.
This system will enhance the volunteer board application process, to go to an online application
process.
Attachments:
Memo
Presentation
City of Brookings Printed on 1/15/2026Page 1 of 1
powered by Legistar™
City Council Agenda Item Memo
From: Bonnie Foster, City Clerk
Council Meeting: January 20, 2026
Subject: New Volunteer Board Management System: OnBoardGOV
Presenter: Bonnie Foster, City Clerk
Summary and Recommended Action:
The City recently launched a new board and committee management system:
OnBoardGOV. This system will save time and make reports regarding term expiration
and vacancies more user-friendly and transparent for the city and the public.
Item Details:
The City has used a paper application process for individuals wishing to serve on a
Volunteer Board. OnBoardGOV will allow citizens to apply online, and city staff to
receive and manage applications through the OnBoardGOV program.
OnBoardGOV will provide staff with the ability to easily update contact information;
share information; track membership over time and across boards; create mailing lists,
labels and mail merges; store mail, email, and phone numbers for each member; and
generate reports, including term expirations and vacancies.
Implementing OnBoardGOV has provided an updated front -facing display for each of
the boards, with the staff liaison’s contact information, detailed information on the board
seats, who is currently seated, as well as the seat’s successors, and easy access to a
board member’s emails.
Legal Consideration:
None.
Strategic Plan Consideration:
Safe, Inclusive, Connected Community – The City of Brookings will create an
environment for inclusive programs, gathering places, and events where the community
can safely live, work and come together to participate in opportunities for learning,
recreation and enjoyment.
Service and Innovation Excellence – The City of Brookings will provide an accessible
environment committed to ongoing innovation and outstanding service through listening
and engagement.
Financial Consideration:
The software is a budgeted expenditure with a first-year cost, including implementation
fee, of $3,500. Paid from the City Clerk’s software budget.
Supporting Documentation:
Presentation
City Clerk’sOffice
OnBoardGOV
Volunteer Board Management System
OnBoardGOV is an open government solution.
Allows citizens to apply for board seats online.
Allows staff to update board members contact
information, membership, run term expiration reports,
and so much more.
What is OnBoardGOV?
• Existing process – manual process, paper heavy,
consumes staff time
• On-line applications:
‣eliminate paper applications
‣individualized board-specific application questions
‣efficient seat management with contact information,
adding / removing members, historical records, etc.
Why an online application process?
City Volunteer Board
Website Page –
Airport Board
•Website Board Page link:
https://onboard.cityofbrookings-sd.gov/board-
unbranded/5798
Questions?
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 26-0025,Version:1
Update: Police Facility Site Considerations
Summary and Recommended Action:
An update on the Brookings Police Department site evaluation is provided following the November
engagement meeting and subsequent public input. During this meeting, community members shared
feedback related to traffic congestion, neighborhood and park impacts, long-term growth needs, and
proximity to schools. Staff considered these comments and conducted additional analysis, re-
evaluation criteria, infrastructure availability, operational needs, and fiscal responsibility. Based on
this refined analysis, staff is presenting a recommended site for Council determination.
Attachments:
Memo
Presentation
City of Brookings Printed on 1/15/2026Page 1 of 1
powered by Legistar™
City Council Agenda Memo
From: Paul Briseno, City Manager
Council Meeting: January 20, 2026
Subject: Police Facility Site Considerations
Presenter: Paul Briseno, City Manager
Summary:
An update on the Brookings Police Department site evaluation is provided following the
November engagement meeting and subsequent public input. During this meeting,
community members shared feedback related to traffic congestion, neighborhood and
park impacts, long-term growth needs, and proximity to schools. Staff considered these
comments and conducted additional analysis, re-evaluation criteria, infrastructure
availability, operational needs, and fiscal responsibility. Based on this refined analysis,
staff is presenting site considerations for Council determination.
Background:
In November, the City Council and staff held a neighborhood presentation to discuss a
potential location for a future Brookings Police Department facility. Discussion included
an overview of the need for a new facility and preliminary site analysis. During the public
engagement process, several recurring themes emerged. Community members
expressed concerns about the perceived impacts of traffic congestion, particularly near
existing residential areas and community facilities. There were also concerns related to
the potential loss of parkland and prior public investment in recreational spaces, as well
as whether certain sites could accommodate long-term expansion needs. In addition,
questions were raised about the interpretation of police operations, including
unauthorized individuals, and how a police facility operates daily.
Staff and Council carefully considered these comments as part of the re-evaluation
process for the 22 previously identified sites. This feedback directly informed the re-
evaluation, with greater emphasis placed on risk avoidance, site suitability, future
growth capacity, infrastructure readiness, and minimizing unintended community and
neighborhood impacts.
Key requirements for a new facility include a site of approximately 3.2 to 3.5 acres,
adequate utilities and transportation access, minimal environmental or development
risk, and the ability to support future expansion. Staff also considered fiscal
responsibility, including opportunities to reduce costs.
Based on this additional analysis, staff is presenting updated findings and a
recommended site for Council consideration at the January 20 th Study Session.
Locating the facility on City-owned land offers meaningful cost savings and reduces
development uncertainty. Staff’s recommendation is a location that best meets the
established criteria while balancing public input, operational needs, and long -term value
to the community.
Legal Consideration:
None
Strategic Plan Consideration:
Fiscal Responsibility – The City of Brookings will responsibly manage resources
through transparency, efficiency, equity, and exceptional customer service.
Safe, Inclusive, Connected Community – The City of Brookings will create an
environment for inclusive programs, gathering places, and events where the
community can safely live, work and come together to participate in opportunities
for learning, recreation and enjoyment.
Service and Innovation Excellence – The City of Brookings will provide an
accessible environment committed to ongoing innovation and outstanding service
through listening and engagement.
Financial Consideration:
The City has set aside $18.5 million toward the estimated $25 million Fire and Police
Facility project, and any additional costs would significantly increase long-term debt
obligations and require future budget reductions.
Supporting Documentation:
Presentation
CITY OF BROOKINGS
Brookings Police Station Site Recommendations
WHY THE NEED FOR A NEW FACILITY?
EXISTING BROOKINGS POLICE STATION
SPACE NEEDS AND GROWTH:
•No community room or space to interact with the public
•Unsecured and inadequate dispatch communications work and support
spaces; not possible to expand due to building constraints
•No dedicated public parking
WORKFLOW DEFICIENCIES:
•Current facility not designed for police operations. Extensive
renovations are required to achieve workspace efficiencies and
adjacencies. (e.g., Investigation/ Patrol work areas separated)
CONDITION OF CURRENT FACILITY:
•Current code requirements not met for International Building Code Risk
Category IV for essential services (police and fire facilities, emergency
communications centers, hospitals, etc.).
•Mechanical, electrical, plumbing, elevator, roof, and windows reaching end
of their life cycle.
•Maintaining evolving Americans with Disabilities Act (ADA) guidelines
presents ongoing challenges in this facility.
CURRENT ENTRANCE AND LOBBY:The Lobby is
not inviting. No visual control of customers
approaching or entering the building and no public
community room.
DESIGN STANDARD ENTRANCE AND LOBBY:
Welcoming space for visitors; waiting area, restrooms.
Easy access to public community meeting space.
CURRENT VS. DESIGN STANDARD FOR POLICE STATION
ENTRANCE AND LOBBY
CURRENT DISPATCH WORK AREA:The existing
dispatch work area is inadequate in size,
configuration, consoles, acoustics, and ergonomics.
The equipment is outdated and in need of
replacement.
DESIGN STANDARD DISPATCH WORKAREA:
Modern dispatch consoles separate but proximate to
police operation areas; includes dedicated break and
respite spaces located within the department.
CURRENT VS. DESIGN STANDARD FOR POLICE STATION
DISPATCH WORK AREA
POLICE STATION SPACE NEEDS 1 ONE STORY BUILDING 156,130 SF | 3.56 Acres
Building Footprint 26,000 SF
Public Parking 5,000 SF
Secure Line/Staff Parking (100 spaces)50,000 SF
Secure Parking Future Growth 12,000 SF
Building and Parking: 93,000 SF 2.14 Acres
Setback Area 38,000 SF
Site Utilities (Transformer/Generator) 1,580 SF
Site Green Space/Walkways/ETC. 22,550 SF
Site: 62,130 SF 1.42 Acres
TWO STORY BUILDING 139,405 SF | 3.2 Acres
Building Footprint: CID & Dispatch 2nd floor)20,000 SF
Public Parking 5,000 SF
Secure Line/Staff Parking (100 spaces)50,000 SF
Secure Parking Future Growth 12,000 SF
Building and Parking: 87,000 SF 2 Acres
Setback Area 28,000 SF
Site Utilities (Transformer/Generator) 1,580 SF
Site Green Space/Walkways/ETC. 22,550 SF
Site: 52,405 SF 1.20 Acres
2
PRELIMINARY SITE REVIEW
1 3M / Solventum Eliminated
2 Airport Site
3 Avera / Larson Park Eliminated
4 Marketplace
5 Marketplace - RTI
6 Private Site A
7 Private Site B
8 PD Existing Site Eliminated
9 Research Park – Lloyds Building Eliminated
10 Research Park – Northwest Site C Eliminated
11 Research Park – Southwest Site A Eliminated
12 Research Park – Southwest Site B Eliminated
13 School District Site A
14 Teener Field
15 School District Site B (Bus) Eliminated
16 Southside Park Eliminated
17 72 Hour Lot Eliminated
18 Wiese Property
19 Dacotah Bank Center
20 Fishback Soccer Complex
21 Community Gardens Eliminated
22 Private Site C Eliminated
Twelve sites were eliminated due to being too small, having inadequate infrastructure, access,
and/or stormwater costs that were too expensive. Ten sites remained for final evaluation.
FINAL EVALUATION
FINAL SITE RECOMMENDATIONS
1 Dacotah Bank Center
2 Marketplace – RTI
3 Marketplace
4 Wiese Property
5 Fishback Soccer Complex
6 Private Site B
7 Airport Site
8 Private Site A
9 Teener Field
10 School District Site A
7
3 2
10 9
1
4
5
The following sites are in order of their final ranking and weighted score.
FINAL SITE RECOMMENDATIONS
1 Dacotah Bank Center
2 Wiese Property
3 Airport Site
4 Fishback Soccer Complex
5 School District Site A
6 Teener Field
7 Marketplace – RTI
8 Marketplace
9 Private Site B
10 Private Site A
7
3
2
1
4
5
The following sites are grouped in order of Staff Recommendations.
6
8
SITE PROS & CONS
Pros
•No Acquisition Cost
•Infrastructure Available
•Future Growth Potential
•No Known Hazards
•Accessible to Major Arterials and I29
•No Neighborhood Impact
Con
•Eliminates Existing Parking
SITE RECOMMENDATION 1: DACOTAH BANK CENTER
SITE PROS & CONS
Pros
•No Acquisition Cost
•Infrastructure Available
•Future Growth Potential
•No Known Hazards
•Accessible to Major Arterials and I29
•No Neighborhood Impact
•Existing Commercial Uses in Proximity
Con
•Reduction of Vacant Commercial land
SITE RECOMMENDATION 2: WIESE PROPERTY Wiese Property
EXISTING SUBSTATION AND PATROL SECTORS
BROOKINGS POLICE DEPARTMENT
SITE PROS & CONS
Pros
•Infrastructure Available
•Future Growth Potential
•Accessible to Major Arterials
Con
•FAA Restrictions
•Lease Option Available in 6 Months
•Purchase Option 6 Years
•$1.8-$2.5 Million Acquisition Cost
•Flight Pattern Risk
SITE RECOMMENDATION 3: AIRPORT SITE
SITE PROS & CONS
Pros
•No Acquisition Cost
•Infrastructure Available
•No Known Hazards
•Accessible to Major Arterials
•Reduction in Maintenance
Con
•Loss of Park Investment
•Limited Growth Potential
•Investment in Existing Facilities Warranted
SITE RECOMMENDATION 4: FISHBACK SOCCER COMPLEX
SITE PROS & CONS
Pros
•Land Swap Opportunity
•Infrastructure Available
•No Known Hazards
•Accessible to Major Arterials
•Close Proximity for School Response
Con
•Loss of Park Investment
•Congestion Misconceptions
•Interpretation of Unauthorized Offenders
•Proximity to Schools
SITE RECOMMENDATION 5: SCHOOL DISTRICT SITE A
SITE PROS & CONS
Pros
•No Acquisition Cost
•Infrastructure Available
•No Known Hazards
•Accessible to Major Arterials
•Reduction in Maintenance
•Close Proximity for School Response
Con
•Limits School District Athletic Growth
•Stormwater Hinderances
•Loss of Park Investment
•Land & Water Grant Requirements
•Congestion Misconceptions
•Interpretation of Unauthorized Offenders
SITE RECOMMENDATION 6: TEENER FIELD
SITE PROS & CONS
Pros
•No Acquisition Cost
•Infrastructure Available
•No Known Hazards
•Accessible to Major Arterials and I29
Con
•$1.8-$3.5 Million Acquisition Costs (Private Land)
•Greater Economic Impact with Commercial Use
SITE RECOMMENDATION 7-10: PRIVATE SITE A & B | MARKETPLACE – RTI
FINAL SITE RECOMMENDATIONS
1 Dacotah Bank Center
2 Wiese Property
3 Airport Site
4 Fishback Soccer Complex
5 School District Site A
6 Teener Field
7 Marketplace – RTI
8 Marketplace
9 Private Site B
10 Private Site A
7
3
2
1
4
5
The following sites are grouped in order of Staff Recommendations.
6
8
Budget Scenarios
Summary
•Staff Recommends Utilizing City Land for the PD Site
•Ideal Sites = Wiese or DBC
•Buying Land for PD Site = Increases Capital Cuts for 20 Years
•Current Estimate for Fire & PD Projects without Land Costs
$25 Million
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 26-0027,Version:1
Presentation: Dacotah Bank Center
Summary and Recommended Action:
At the January 13, 2026 meeting, City Council requested a Study Session on the Dacotah Bank
Center. This presentation will give an overview of the facility and financial trends. Staff is
recommending engaging the public to determine the long-term use of the facility.
Attachments:
Memo
Presentation
City of Brookings Printed on 1/15/2026Page 1 of 1
powered by Legistar™
City Council Agenda Item Memo
From: Kristin Zimmerman, Parks, Recreation & Forestry Director
Samantha Beckman, Assistant City Manager
Johnny Mays, Deputy City Manager
Council Meeting: January 20, 2026
Subject: Presentation: Dacotah Bank Center
Presenter: Kristin Zimmerman, Parks, Recreation & Forestry Director
Samantha Beckman, Assistant City Manager
Johnny Mays, Deputy City Manager
Summary and Recommended Action:
At the January 13, 2026 meeting, City Council requested a study session on the
Dacotah Bank Center. This presentation will give an overview of the facility and
financial trends. Staff is recommending engaging the public to determine the long-term
use of the facility.
Item Details:
The Dacotah Bank Center was built in 2001 as the Brookings Area Multiplex (later the
Swiftel Center). In 2017, the City of Brookings took over operations, maintenance, and
sole ownership of the building and continued to utilize the facility as an event center.
The current managing firm for the Dacotah Bank Center is Oak View Group (OVG).
OVG’s contract expires with the City of Brookings on December 31, 2026 .
Legal Consideration:
None.
Strategic Plan Consideration:
Fiscal Responsibility – The City of Brookings will responsibly manage resources
through transparency, efficiency, equity, and exceptional customer service.
Safe, Inclusive, Connected Community – The City of Brookings will create an
environment for inclusive programs, gathering places, and events where the
community can safely live, work and come together to participate in opportunities
for learning, recreation and enjoyment.
Service and Innovation Excellence – The City of Brookings will provide an
accessible environment committed to ongoing innovation and outstanding ser vice
through listening and engagement.
Sustainability – The City of Brookings will meet environmental, community and
economic desires and needs without compromising future generations’ quality of
life by strategically planning, implementing and maintaining infrastructure and
facilities.
Economic Growth – The City of Brookings will support effective diversified
community investment and equitable opportunities for prosperity.
Financial Consideration:
The City of Brookings will subsidize the Dacotah Bank Center $367,744 in 2026 through
the 3rd Penny Sales Tax. The City will also utilize $470,720 in 2026 for the maintenance
of the facility.
Supporting Documentation:
Presentation
Dacotah Bank Center
Stewarding the Dacotah Bank Center for Long-Term Success
About the Dacotah Bank Center
Location: 824 32nd Ave
Size: 102,000 ft2
Build Date: 2001
Facility Includes:
Arena
Multi-Purpose Rooms
Commercial Kitchen
Office Space
Benefits
Current Contract Expires 12/31/26
Financial Overview
0
50000
100000
150000
200000
250000
300000
350000
400000
450000
500000
2022 2023 2024 2025 2026
Actual Proposal
Trends/Challenges
National Event Trends & Market Expectations
Growing Subsidy to Meet Building Needs
Aging Facility
Next Steps
Community Driven Approach
What do you want to see in the building?
Community Engagement Sessions –TBD
Recommendation
DBC Advisory Board Initial Ask
Staff Recommendation: Community Driven Approach