HomeMy WebLinkAboutUtilMinutes_2024_10_15Municipal Utilities Board October 15, 2024
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Tuesday,
October 15, 2024, at the Utility building with the following members present: Bartels, Hansen,
President Harvey and City Council Liaison Avery. Absent: Hawley.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held September 9, 2024 and the special meeting held
September 23, 2024, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Bartels, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
4imprint Inc., Event Supplies, $299.16; 4imprint Inc., Supplies, $659.82; ABRA Autobody &
Glass of Brookings, Vehicle Maintenance, $592.63; ADP, Inc, Payroll Processing Fee, $35.00;
Advance Auto Parts, Supplies, $21.27; Advanced Media Technologies Inc, Supplies, $2007.33;
Allegra, Printed Supplies, $83.26; Appeara, Supplies, $63.68; ARIN, American Registry for
Internet Numbers, IP/Routing Numbers, $2000.00; AT & T Mobility, PCS Phone Service,
$3090.08; Aureon Network Services, LNP Fees, $120.00; Auto Pro SD LLC, Supplies, $104.95;
AVI Systems, Inc., Equipment Repair, $649.59; Bally Sports North, Contract Fee, $8362.78;
Bergstrom Mfg Inc, Supplies, $820.00; Bluefin Payment Systems, Credit Card Processing Fee,
$15510.13; Bobcat Of Brookings, Supplies/Equipment Rental, $1151.45; Border States Elec
Supply, Supplies, $3777.35; Border States Elec Supply, Systems/Cabling Inv, $24.50; Brookings
Dumpster Service, Sanitation Service, $539.72; Brookings Engraving, Supplies, $13.50;
Brookings Municipal Utilities, Office Utility Bill, $51856.80; Brookings Municipal Utilities,
Petty Cash, $60.00; Brookings Register, Advertising/Legals, $215.40; Brookings Small Engine
LLC, Supplies/Repair, $70.00; Buhls Dry Cleaners & Linen Supply, Rug/Supplies, $185.10;
Business Track, Credit Card Processing Fee, $10096.50; Card Connect, Credit Card Processing
Fee, $9093.99; Carquest Auto Supply, Work Equip Maintenance/Supplies, $398.66; Carrier
Management Systems Inc, Subscription, $1210.00; CBS Sports Network, Contract Fee, $293.72;
CDW Government Inc, Systems/Cabling Inv, $45.72; Century Link, Telephone Expense,
$312.08; Choice IT Global LLC, Supplies, $367.15; City of Brookings, Contract Fee, $6530.23;
City of Brookings, Street Light Maintenance, $1635.80; City of Brookings Landfill, Landfill
Fee, $269.99; City Of Sioux City, Storm Drainage Fee, $193.61; CKS Partners, LLC, Crop
Damage, $505.05; Climate Systems Inc, HVAC Maintenance, $580.00; Cole Papers Inc., Work
Equipment Maintenance, $243.00; Complete Plumbing Inc., Labor/Supplies, $357.52; Core &
Main, Supplies, $3425.40; Courtesy Plumbing Inc., Repair/Supplies, $156.55; Credit Collections
Bureau, Delinq. Account Collection, $643.57; Crescent Electric Supply, Systems/Cabling Inv,
$3042.83; Culligan of Brookings, Bottled Water, $66.00; Dakota Riggers & Tool Supply,
Supplies, $568.66; Dakota Supply Group, Supplies, $11662.12; Dakota Supply Group,
Systems/Cabling Inv, $12771.06; Dave's Window Cleaning, Inc, Window Service, $102.00; Dept
Of The Treasury, Federal Tax, $6032.93; Detection Instruments Corp., Supplies, $167.89; DHE,
LLC, Maintenance Fee, $996.63; Digi-Key 2549377, Supplies, $49.47; Directory Resources Co
LLC, Software Maintenance, $1250.00; Ditch Witch UnderCon, Supplies/Work Equip Maint,
$3837.06; Dorsey & Whitney LLP, Legal Service, $23577.00; Einspahr Auto Plaza, Vehicle
Maintenance, $63.45; Elevate Drone Services LLC, Drone Service, $200.00; Express
Communications, Inc., Telco Settlement, $10312.38; Farmers Implement Irrigation, Work
Equipment Maintenance, $142.05; Fastenal Company, Supplies, $60.03; First Bank & Trust -
Visa , Supplies, $346.30; Foerster Supply Inc, Supplies, $5475.50; Foerster Testing Limited,
Compaction Tests, $1875.00; Fox Corporation, Contract Fee, $134.85; Franz Reprographics,
Plotter Maintenance, $154.13; FRRPA, FRRPA Lease, $9762.50; Gilkerson, Jim, Crop Damage,
$13046.00; Golden West Technologies Inc., Tech Support, $3972.12; Goldfield Telecom LC,
Systems/Cabling Inv, $2455.62; GP Auto Service & Repair, Vehicle Topper, $3273.99; Grainger,
Supplies, $1120.81; Graybar Electric Company, Supplies, $2912.94; Graybar Electric Company,
Systems/Cabling Inv, $1223.48; Gridor Const., Inc., Water Treatment Plant, $3516948.00;
Gridor Const., Inc., WWTP Gravity Thickener, $157726.00; GuidePoint Security, LLC, Software
Licensing, $6954.10; GuidePoint Security, LLC, WAN Upgrade Firewall, $9608.28; GuidePoint
Security, LLC, WAN Upgrade Software, $3527.28; Hach Chemical Company, Supplies,
$1333.10; Helsper, McCarty, & Rasmussen, PC, Legal Service, $1282.50; Henkin Schultz
Comm Arts, Communications Consultant, $2957.12; Hillyard/Sioux Falls, Janitorial Supplies,
$702.81; Hometown Service & Tire LLC, Vehicle Maintenance, $81.00; I-29 Truck Stop, Work
Equipment Maintenance, $281.93; Iconectiv, LLC, LNP Fee, $694.49; Innovative Systems,
Registration, $3353.00; Innovative Systems, Software/Hardware Maintenance, $36664.50;
Insight Direct USA, Inc, ISP Support Agreement, $1337.25; Interstate All Battery Center,
Supplies, $780.00; Interstate Telecommunications Cooperative, Telephone Expense, $354.06;
Jackrabbit Tire Company, Work Equipment Maintenance, $860.00; Jenne, Inc, Systems/Cabling
Inv, $178.50; Jensen, Jacob, Travel, $133.20; Kabris, Curt, Travel, $154.38; Kuechenmeister,
Mark, Travel, $205.20; Lowe's, Supplies, $2229.04; Lumen, Telco Settlement, $272.22; Martin's
Inc, Diesel/Oil, $2796.81; Mediacom LLC, Broadband Service, $89.95; Midcontinent Comm.,
Contract Fee, $773.21; Millborn Seeds Inc, Grass Seed/Fertilizer, $425.00; Millennium,
Supplies, $781.66; Missouri River Energy Services, Supplemental Power, $1179351.17;
Missouri River Energy Services, WAPA Allocation, $238845.97; MMUA, Safety Training,
$7643.70; Moss Adams LLP, Consulting Service, $600.00; MVTL Laboratories Inc., Wastewater
Analysis, $1542.30; Napa Auto Parts, Supplies, $297.46; NavePoint, Systems/Cabling Inv,
$475.00; NCTC, TV Programs Fee, $126015.44; Nexstar Broadcasting, Inc., Contract Fee,
$12703.07; Niklason Masonary, Concrete/Supplies, $8000.00; Northern Truck Equipment,
Electric Crane, $24465.00; Northwestern Energy, Natural Gas, $331.75; Novak Sanitary Service,
Shredding, $124.68; Office Peeps Inc, Office Chair, $377.00; Office Peeps Inc, Supplies,
$736.82; Oil Price Information Service, LLC, Publication, $516.00; One Source - The
Background Check Company, Employee Verification, $82.00; OneNeck IT Solutions LLC,
Hardware/Software/Consulting, $293.52; Outlaw Graphics, Supplies/Decals, $921.80; Pests B
Dead LLC, Pest Control, $420.00; Pete Lien & Sons Inc, Chemicals, $13206.95; Prairie Wind
Heating and Air LLC, Substation HVAC, $4285.72; Prunty Construction Co, Inc, Raw/Treated
Water Pipelines, $477585.75; Prussman Contracting Inc, Lead Water Service Replacement,
$79348.82; Prussman Contracting Inc, Main Repair/Equipment Rental, $4166.00; Quadient, Inc.,
Postage Meter Rental, $803.64; RC First Aid, Supplies, $154.00; Ridge Tool Company, Supplies,
$822.05; Rients, Shane, Travel, $1490.10; Ron's Auto Repair, Vehicle Maintenance, $57.55;
Runnings, Supplies, $3380.69; Schaffer Law Office, Prof. LLC, Legal Service, $500.00;
Schoon's Pump N' Pak, Vehicle Gasoline, $3696.62; Scott, Brett, Travel, $366.09; SD Dept of
Health Lab Remit Center, Testing W-WW Samples, $508.00; SD Dept of Rev, Enhanced 911,
$13190.80; SD Treasurer, Sales/Excise Tax, $183323.49; SDN Communications, Circuit Lease,
$2747.93; SDN Communications, FRRPA Equipment, $20269.47; Sioux Falls Utilities, Utility
Bill, $39.72; Sioux Valley Energy, Dispatching Service, $1100.00; Sioux Valley Environmental,
Supplies, $1050.00; Siteworks Inc, Raw/Treated Water Pipelines, $1355468.67; Skinner
Striping, Asphalt, $8551.04; South Dakota One Call, Locate Fee, $709.80; South Dakota Safety
Council, Registration, $450.00; Springbrook, Credit Card Processing Fee, $2885.63;
Springbrook Holding Company LLC, Annual Maintenance, $39065.57; Springbrook Holding
Company LLC, Software Support, $5863.00; Springbrook Holding Company LLC, TOU/AMI
Software Improvements, $13420.00; Stan Houston Equipment Co Inc, Supplies, $112.00; State
Of South Dakota, Record Retention, $8.91; Stuart C. Irby, Supplies, $1635.38; Sturdevant's Auto
Value , Supplies, $154.84; Swiftel Communications, Office Phone Bill, $128866.47;
Teledynamics, Systems/Cabling Inv, $421.54; Textol Systems Inc, Supplies, $415.22; The UPS
Store, Freight, $708.26; Thryv, Advertising, $436.02; Timmons Construction, Inc, Concrete
Work , $8775.53; Tower Systems, Inc, 6th Street Tower, $55102.14; Treatment Resources, Inc.,
Supplies, $200.00; Trojan Technologies, Supplies, $3584.80; Two Way Solutions Inc,
Systems/Cabling Inv, $1199.52; United Parcel Service, Freight, $157.66; Universal Service
Adm. Co, USAC Contribution, $30627.66; USA Bluebook, Supplies, $1325.21; Vermeer High
Plains, Supplies, $1613.90; Wagner Contracting, Concrete Work, $7608.75; Walker & Associates
Inc, Systems/Cabling Inv, $20230.10; Weekes, Dylan, Travel, $133.20; Wesco , Supplies,
$3682.30; Winter Contracting, LLC, Interceptor Replacement Phase 3, $622209.38; Witt, Eric,
Travel, $227.89; WW Tire Service Inc, Work Equipment Maintenance, $318.27; Xcel
Energy/NSP, Utility Bill, $9.05; Active Heating Inc., Conserve/Demand Incentive, $100.00;
Barkve, Betty, Telephone Refund, $43.89; Beech, Nancy, Telephone Refund, $31.63; Borns,
Justin, Conserve/Demand Incentive, $250.00; Brehmer, Gene, Conserve/Demand Incentive,
$25.00; BROOKINGS COUNTY HIGHWAY DEPT, Refund Check, $54.74; Carpenter, Taylor,
Telephone Refund, $55.34; Clark, Andrew, Telephone Refund, $19.63; Dick, Nathan, Telephone
Refund, $13.34; Farland, Jennifer, Telephone Refund, $18.45; FESER, KEVIN, Refund Check,
$166.31; Flores De Salazar, Jose, Telephone Refund, $50.07; Hanson, Levi, Telephone Refund,
$406.82; Harming, Miles, Telephone Refund, $49.23; Harvey, Cathy, Telephone Refund, $55.34;
Hecht, David, Conserve/Demand Incentive, $25.00; Henry Carlson Construction, Telephone
Refund, $163.63; Hoehn, Tom, Conserve/Demand Incentive, $625.00; HRBR MANAGEMENT,
Refund Check, $55.42; Jackson, Cassandra, Telephone Refund, $12.71; Jensen, Jacob, Telephone
Refund, $23.72; Kadir, Sdanish, Telephone Refund, $5.14; Karnopp, Adam, Telephone Refund,
$44.50; Kenoyer, Dawson, Telephone Refund, $55.34; KEVIN BERGE BUILDERS LLC,
Refund Check, $87.78; Krogstad, Ryan, Conserve/Demand Incentive, $25.00; Liles, Holly,
Conserve/Demand Incentive, $400.00; Linton, Tate, Telephone Refund, $19.68; Morris, Carol,
Telephone Refund, $67.17; OPEL PROPERTIES LLC, Refund Check, $21.10; O'Sullivan,
Patrick, Telephone Refund, $68.89; Palmer, Megan, Telephone Refund, $25.44; Richter, Charles,
Conserve/Demand Incentive, $25.00; RICKE, ZACHARIAH & ASHLEY, Refund Check,
$248.63; Schlim, Andrew, Telephone Refund, $55.34; Sigma Phi Delta, Telephone Refund,
$486.82; SOUTHLAND COURT, Refund Check, $64.73; SOUTHLAND COURT, Refund
Check, $61.41; SOUTHLAND COURT, Refund Check, $66.97; SOUTHLAND COURT,
Refund Check, $93.12; SOUTHLAND COURT, Refund Check, $91.41; SOUTHLAND
COURT, Refund Check, $97.47; SOUTHLAND COURT, Refund Check, $25.38;
SOUTHLAND ESTATES II, Refund Check, $34.40; Sullivan, Ramey, Telephone Refund, $5.27;
Tubandt, Manuel Luis, Telephone Refund, $214.89; Vandiepen, Lauren, Telephone Refund,
$50.07; WALIGOSKE, ROBBY, Refund Check, $199.67;
PERSONNEL INFORMATION
Department Salaries (September): Electric, $265,326.42; Water, $129,552.11; Wastewater,
$126,805.48; Telephone, $318,317.26; Retirement, $50,473.15; Social Security, $59,132.75;
Insurance, $105,738.65; Deferred Comp, $15,382.01.
Salary Changes: H. Beynon, $4,874.30; B. Drexler, $9,424.60; J. Reller, $34.10; S. Lower,
$32.02; D. Weekes, $37.67; C. Koerlin, $27.31; L. Voegeli, $5,510.39;
PUBLIC HEARING ON 2025 BUDGET AND PROPOSED RATE ADJUSTMENTS
A public hearing was held on the 2025 Budget and proposed rate increases for
wastewater and water. No one appeared and no written complaints were received. The public
hearing closed.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
REVIEW 2025 BUDGET
Laura Julius, Financial & IT Manager, gave a brief overview on the proposed 2025
Budget for the Board’s consideration. No action was taken. More detail will be shared at the next
Utility Board Meeting.
FIRST READING OF WASTEWATER RATE REVIEW
The proposed rate increase for wastewater service was reviewed. Motion was made by
Hansen, seconded by Bartels to approve the first reading of the proposed rate increase in
residential and commercial water rates. All members present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by
Bartels, seconded by Carruthers to approve the first reading of the proposed rate increase in
residential and commercial wastewater rates. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF SEWER MAINS – 33RD AVENUE NORTH HWY. 14
BYPASS
Motion was made by Hansen, seconded by Carruthers that the application for extension
of sewer mains and connection into the city sewer system requested by Luke Stephens, Kimura
Properties LLC on 33rd Avenue North and Highway 14 Bypass be approved. All members
present voted in favor of the motion.
SURPLUS PROPERTY FOR DESTRUCTION – 3 ELECTRIC POLES AND VERMILLION
MONOPOLE TOWER
Motion was made by Carruthers that the following Resolution No. 32-24 be approved.
RESOLUTION NO. 32 – 24
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Four Commercial Electric Poles
Vermillion Monopole Tower
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 15th day of October, 2024.
ATTEST:
__________________________________ ____________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
CONDUCTOR – ELECTRIC DEPARTMENT
Item #1 Item #2 Item #3
51,000 ft. 30,000 ft. 8,000 ft.
350 KCMIL 1/0 AWG 4/0 Triplex
Primary Primary Secondary
Conductor Conductor Conductor
DSG $317,730.00* $119,400.00* $19,200.00*
Wesco $361,590.00 $121,200.00 $18,160.00
*Noncompliant bids
Motion was made by Hansen, seconded by Carruthers that the following low bids be
awarded for Conductor: Wesco for Item #1, $361,590.00; Item 2, $121,200.00; and Item #3,
$18,160.00; and that, after reviewing the contracts for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
WATER STRATEGIC PRIORITIES
The Water Strategic priorities were reviewed. No action was taken.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels to adjourn to an executive session for
the purpose of discussing personnel.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________________ ___________________________________
Seth Hansen, Secretary Tim Harvey, President