HomeMy WebLinkAboutUtilMinutes_2025_05_27Municipal Utilities Board May 27, 2025
City of Brookings
A special meeting of the Municipal Utilities Board was held at 11:45 a.m. on Tuesday,
May 27th, 2025, via Microsoft Teams with the following members present: Bartels, Hansen,
Harvey, Hawley and President Carruthers.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Hansen that the following bills and claims be
approved:
605 Custom Design LLC, Uniforms, $1538.00; Adobe Systems Inc, Software, $2880.00; ADP,
Inc, Payroll Processing Fee, $2509.87; Advance Auto Parts, Supplies, $112.55; Advanced
Engineering & Environmental Service, Engineering Services, $19946.41; Advanced Media
Technologies Inc, Systems/Cabling Inv, $1806.57; Agwrx Cooperative, Supplies/LP, $275.25;
Allegra, Printed Supplies, $444.17; Anixter Inc, Systems/Cabling Inv, $65224.00; Appeara,
Supplies, $67.06; Atlas Copco Compressors LLC, Equip Maintenance, $65.65; Avera
Occupational Medicine-Mitchell, Drug Screening, $51.00; Banner Associates Inc, Engineering
Consulting, $3747.50; Bendix Inc., Printer/Copier Maintenance, $102.72; Bierschbach
Equipment, Supplies, $211.39; Bobcat Of Brookings, Supplies, $352.48; Border States Elec
Supply, Inventory, $780.00; Border States Elec Supply, Supplies, $6911.01; Border States Elec
Supply, Systems/Cabling Inv, $5.34; Border States Elec Supply, Uniforms, $4316.95; Brookings
Conservation District, Drill Rental/Grass Seed, $3550.00; Brookings County Finance Office,
Vehicle Registration/Plates, $26.70; Brookings Credit Bureau & Collection Agency, Delinq.
Account Collection, $317.27; Brookings Engraving, Supplies, $25.00; Brookings Municipal
Utilities, Petty Cash, $37.00; Brookings Register, Advertising/Legals, $53.96; Brower
Construction Inc, Supplies, $1450.00; Buhls Dry Cleaners & Linen Supply, Rug/Supplies,
$185.10; Builders FirstSource, Supplies, $350.16; Calix Inc., Service Agreement, $1226.00;
Carquest Auto Supply, Work Equip Maintenance/Supplies, $132.90; CDW Government Inc,
Computer Equipment/Supplies, $468.14; Century Link, Telephone Expense, $268.06; Choco
Latte, Event Supplies, $30.00; City of Brookings Landfill, Landfill Fee, $231.08; Collins, Mike,
Travel, $40.40; Complete Plumbing Inc., Labor/Supplies, $144.22; Core & Main, Supplies,
$4079.60; Courtesy Plumbing Inc., Repair/Supplies, $73.50; Creative Printing Inc., Printed
Materials, $5762.08; Dakota Riggers & Tool Supply, Inc, Supplies, $1214.27; Dakota Supply
Group, Supplies, $493.39; DANR, Stormwater Const. Permit Fee, $250.00; Ditch Witch
UnderCon, Supplies/Work Equip Maint, $353.19; Eide Bailly LLP, 2024 Audit, $9000.00; Eide
Bailly LLP, GASB Consulting, $2199.95; Einspahr Auto Plaza, Vehicle Maintenance, $200.40;
Ekern, Jeff, Travel, $20.40; Elkton Electric, Wiring Permits, $505.73; Ethanol Products LLC,
Chemicals, $636.84; Express Communications, Inc., Telco Settlement, $9833.94; Fastenal
Company, Supplies, $497.77; Ferguson Waterworks #2516, Water Meters, $46250.00; First
Bank & Trust Visa, Lodging/Car Rental/Registration, $8981.40; Foerster Supply Inc, Supplies,
$1263.09; Foerster Testing Limited, Compaction Tests, $875.00; Frontier Precision Inc, Annual
Software Maintenance, $720.00; FRRPA, FRRPA Lease, $9301.20; G & R Controls, Inc,
Equipment Repair/Supplies, $874.29; Gardner Acoustical, Ceiling Tile Repairs, $2310.00; GCS
Holdings LLC, Tower Lease Payment, $600.00; General Repair Service Inc, Repair/Supplies,
$442.36; Goldfield Telecom LC, Support, $1471.20; GP Auto Service & Repair, Vehicle
Maintenance, $126.97; Grainger, Supplies, $2343.92; Graybar Electric Company, Supplies,
$2326.11; Great Northern Environmental, LLC, Supplies, $3498.67; GreatBlue Research, Inc,
Customer Survey, $5700.00; GuidePoint Security, LLC, License, $537.01; H & A Enterprises,
Tower Lease Payment, $922.37; Hawkins Inc, Chemicals, $9604.31; Hawkins Inc, Supplies,
$48.44; Hillyard/Sioux Falls, Janitorial Supplies, $810.75; Hireclick-Keloland Employment,
Employment Advertising, $309.00; Homestead Do It Center, Supplies, $1726.96; Hometown
Service & Tire LLC, Vehicle Maintenance, $41.00; Hydro Tech Service, Supplies, $918.00; Hy-
Vee #55635, Supplies/Event Supplies, $431.48; I-29 Truck Shop, LLC, Work Equipment
Maintenance, $124.37; Iconectiv, LLC, LNP Fee, $696.47; Interstate TRS Fund Admin, Teleco
Relay Service, $8533.67; Jackrabbit Tire & Service, Inc, Work Equipment Maintenance,
$553.59; Jenne, Inc, Supplies, $321.47; Jimmy Johns #926, Meeting Supplies, $259.87; John
Deere Financial, Supplies, $162.25; Kindt, Scott, Travel, $20.40; Kuechenmeister, Mark, Travel,
$20.40; Lakeland Engineering Co, Supplies, $542.64; Landsman, Alex, Travel, $20.40; Lower,
Bill, Travel, $20.40; Lowe's, Supplies, $266.11; Lowe's, Systems/Cabling Inv, $55.30; M & T
Fire and Safety, Inc, Supplies, $261.00; Malloy Electric, Repairs/Supplies, $214.02; Marsh &
McLennan Agency, LLC, Professional Fees, $1390.50; Martin's Inc, Diesel/Oil, $810.20;
Matheson Tri-Gas Inc, Supplies, $288.51; McGrath North Mullin & Kratz, Legal Service,
$2927.50; Midamerican Energy, Utility Bill, $21.97; Midwest Glass LLC, Supplies, $70.00;
Millennium, Supplies, $190.41; Missouri River Energy Services, Rebate Processing Software,
$500.00; Missouri River Energy Services, Supplemental Power, $1073492.87; Missouri River
Energy Services, WAPA Allocation, $235754.20; Moss Adams LLP, Consulting Service,
$600.00; MVTL Laboratories Inc., Wastewater Analysis, $1854.01; My Cable Mart LLC,
Supplies, $26.57; Northwestern Energy, Natural Gas, $1873.10; OneNeck IT Solutions LLC,
Hardware/Software/Consulting, $592.69; Outlaw Graphics, Supplies/Decals, $300.00; Party
Depot, Event Supplies, $120.60; Pests B Dead LLC, Pest Control, $205.00; Pete Lien & Sons
Inc, Chemicals, $9863.34; Pizza Ranch, Event Supplies, $162.36; Pneumatic Specialties Inc,
Supplies, $332.53; Prussman Contracting Inc, Gravel/Equipment Rental, $5060.00; Radwell
International Inc, Supplies, $849.34; Ramsdell F&M Ltd., LP Fill, $63.30; RC First Aid,
Supplies, $180.00; Rental Depot, Systems/Cabling Inv, $289.95; Resco, Supplies, $9726.48;
Rients, Shane, Travel, $122.40; Riverside Technologies, Inc., Laptops/Docking Station,
$3866.00; Riverside Technologies, Inc., Memory/Windows Upgrade, $660.00; Runnings,
Supplies, $1291.26; Schaffer Law Office, Prof. LLC, Legal Service, $10675.00; Schoon's Pump
N' Pak, Vehicle Gasoline, $5195.98; Schwartz Manure Hauling & Septic Service Inc, Sludge
Removal, $3831.60; SDN Communications, Circuit Lease, $16893.51; Sioux Falls Utilities,
Utility Bill, $41.95; Skinner Striping, Asphalt, $15000.03; South Dakota Public Assurance
Alliance, General Liability/Property Ins, $137.96; Springbrook Holding Company LLC,
TOU/AMI Software Improvements, $1925.00; State Industrial Products, Supplies, $2901.31;
Strand, Chad, Travel, $170.00; Stuart C. Irby, Supplies, $5780.57; Thryv, Inc, Advertising,
$432.00; Titan Machinery-Brookings, Work Equipment Maintenance, $744.21; United Parcel
Service, Freight, $159.74; USA Bluebook, Supplies, $331.18; Vantage Point Solutions Inc.,
Engineering Consulting, $445.00; Verizon, Phone Service, $20.02; Wesco, Metering Testing
Service, $13000.00; Wesco, Supplies, $5820.00; WW Tire Service Inc, Work Equipment
Maintenance, $101.60; Auch, Rachael, Conserve/Demand Incentive, $25.00; Billie, Amber D,
Telephone Refund, $75.00; Groen, Shawn, Conserve/Demand Incentive, $200.00; Hendricks,
Bernard, Conserve/Demand Incentive, $25.00; Moudry, Thomas, Conserve/Demand Incentive,
$40.00; Weckwerth, Ethan, Conserve/Demand Incentive, $25.00.
WATER RATE ADJUSTMENT
Motion was made by Hansen that the following Resolution No. 15-25 be approved.
RESOLUTION NO. 15 - 25
RESOLUTION AMENDING WATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Water Utility, Article IV, Rates and Charges,
Section 3-2 and 3-3 be amended to read as follows:
RATES AND CHARGES
WATER SYSTEM
Section 3-2. Residential
A residential user shall be defined as a domestic dwelling unit such as houses, mobile
homes, and permanent multi-family dwellings with a separate water meter.
The owner or occupant of each residential premise to which water is supplied by
Brookings Municipal Utilities shall pay a service charge per meter dependent upon the size of
meter as set forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8”, 3/4” or 1” $22.00
1 ¼” or 1 ½” $69.50
2” $102.50
Service charges for all meters larger than 2” shall be made according to the Commercial
Service Charge Schedule. Service charges will be determined at the time application is
made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $1.608 per 100 cu. ft.
Surcharge 2023 Bond Issue $2.450/100 cu. Ft. water used
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter Residential
City Monthly Average (WRCMA) or the average of the customer’s most recent usage for
the billing cycles ending in December, January, February and March at the customer’s
current residence. The WRCMA will be calculated each year (rounded up to the nearest
tenth) after the billing cycle ending in March. Usage data from the most recent previous
three year’s billing cycles ending in December, January, February and March will be
used in the calculation (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall be assigned the WRCMA for purposes of
computing their SPUAL.
All water consumed above the assigned SPUAL on bills dated July, August and
September will be provided at the rate of two times the published rate per 100 cu. ft. of
water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.40 1.50. The service charge shall be $7.00 per billing cycle for
billing cycles ending November through April for irrigation meters left in place during these
billing periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.10.
Section 3-3. Water – Commercial/Industrial/Institutional
A Commercial user shall include any facility operating as a business, either profit or
nonprofit, and all publicly owned facilities, except consumers listed under residential, industrial,
and institutional.
An Industrial user is an entity permitted by Brookings Municipal Utilities Industrial
Waste Pretreatment Program.
An Institutional user shall include an entity of local, state, or federal government,
including colleges, and universities, that discharge to the wastewater collection system through
one or more master connections as opposed to individual connections for each building. An
Institutional user may operate its own private collection system.
The owner or occupant of each non-residential premise to which water is supplied by
Brookings Municipal Utilities shall pay a service charge per meter dependent upon the size of
meter as set forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8 ”, ¾ ” or 1 ” $ 22.00
1 ¼ ” or 1 ½ ” $ 69.50
2 ” $ 102.50
3 ” $ 200.00
4 ” $ 305.50
6 ” $ 594.00
8 ” $1,015.00
10 ” $1,445.00
Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $1.608 per 100 cu. ft.
Surcharge 2023 Bond Issue $2.450/100 cu.ft. water used
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter City Monthly
Average (WCMA) or the average of the customer’s most recent usage for the billing cycles
ending in December, January, February and March at the customer’s current premise. The
WCMA will be calculated each year (rounded up to the nearest tenth) after the billing cycle
ending in March. Usage data from the most recent previous three year’s billing cycles ending
in December, January, February and March will be used in the calculations (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall not be assigned a SPUAL until after they have
established a three month billing history.
All water consumed above the assigned SPUAL on bills dated July, August and
September will be provided at the rate of two times the published rate per 100 cu. ft. of
water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.40 1.50. The service charge shall be $7.00 per billing cycle for
billing cycles ending November through April for irrigation meters left in place during these
billing periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.10.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
these rate changes become effective with the June 2025 billing.
Adopted this 27th day of May, 2025.
ATTEST:
________________________________ _________________________________
Spencer Hawley, Secretary Doug Carruthers, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
OPTIONAL HIGH DEDUCTIBLE HEALTH INSURANCE SAVINGS PLAN OFFERING
Motion was made by Hawley that the following Resolution No. 16-25 be approved.
RESOLUTION NO. 16 - 25
RESOLUTION APPROVING AND ESTABLISHING A QUALIFIED HIGH
DEDUCTIBLE HEALTH PLAN AND HEALTH SAVINGS ACCOUNT
WHEREAS, Brookings Municipal Utilities recognizes the importance of
providing employees with comprehensive health benefits that promote wellness and financial
security;
WHEREAS, Brookings Municipal Utilities has reviewed the benefits of
implementing a qualified High Deductible Health Plan (HDHP) in conjunction with a Health
Savings Account (HSA) to enhance the health benefits offered to employees;
WHEREAS, Brookings Municipal Utilities acknowledges that a qualified HDHP
paired with an HSA can provide employees with greater flexibility in managing their healthcare
expenses while also offering potential tax advantages;
NOW, THEREFORE, BE IT RESOLVED, that the Brookings Municipal Utilities
Board hereby approves the establishment of a qualified High Deductible Health Plan and a
Health Savings Account for eligible employees, effective January 1, 2026;
BE IT FURTHER RESOLVED, that Brookings Municipal Utilities shall review
the performance and effectiveness of the HDHP and HSA on an annual basis to ensure they meet
the needs of the employees and the organization and shall ensure compliance with all applicable
federal and state regulations regarding HDHP and HSA;
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Executive Vice
President/General Manager is authorized to take all necessary actions to implement the HDHP and HSA,
including but not limited to selecting a qualified insurance provider, establishing the necessary
administrative processes, and communicating the details of the plan to employees.
ATTEST:
________________________________ _________________________________
Spencer Hawley, Secretary Doug Carruthers, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Bartels that the Board adjourn to an executive
session to review communication from legal counsel about pending litigation and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________________ ___________________________________
Spencer Hawley, Secretary Doug Carruthers, President