HomeMy WebLinkAboutUtilMinutes_2025_04_14Municipal Utilities Board April 14, 2025
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
April 14, 2025, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen, Hawley, President Harvey and City Council Liaison Avery..
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held Marach 10, 2025, and the special meeting held
March 24, 2025, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
605 Custom Design LLC, Uniforms, $513.00; ABRA of Brookings, Vehicle Maintenance,
$120.00; ADP, Inc, Payroll Processing Fee, $2402.32; Advance Auto Parts, Supplies, $40.12;
Advanced Engineering & Environmental Service, Engineering Services, $32776.00; Advanced
Media Technologies Inc, Supplies, $224.64; Advanced Media Technologies Inc,
Systems/Cabling Inv, $16426.78; Allegra, Printed Supplies, $445.54; AMC Optics, Supplies,
$1369.37; Appeara, Supplies, $175.19; AT & T Mobility, PCS Phone Service, $3076.27; Atlas
Copco Compressors LLC, Equip Maintenance, $5009.93; Austreim Excavating, Gravel Blading,
$344.25; Automatic Building Controls Inc., Building Maintenance, $1154.69; Bachmann
Industries, LLC, Inverter, $4996.79; Banner Associates Inc, Engineering Consulting, $1709.75;
Bendix Inc., Printer/Copier Maintenance, $559.98; Blooston, Mordkofsky, Dickens &
Prendergast, LLP, Legal Service, $5000.00; Bluefin Payment Systems, Credit Card Processing
Fee, $14519.72; Bobcat Of Brookings, Supplies, $350.91; Border States Elec Supply, Supplies,
$35378.35; Border States Elec Supply, Systems/Cabling Inv, $123.16; Border States Elec
Supply, Uniforms, $269.81; Briggs, Ken, Supplies, $46.62; Brookings Credit Bureau &
Collection Agency, Delinq. Account Collection, $238.09; Brookings Dumpster Service,
Sanitation Service, $569.26; Brookings Engraving, Supplies, $13.50; Brookings Municipal
Utilities, Office Utility Bill, $51785.22; Brookings Municipal Utilities, Petty Cash, $30.00;
Brookings Radio, Advertising, $3600.00; Brookings Register, Advertising/Legals, $542.06;
Brookings Small Engine LLC, Supplies/Repair, $18.34; Bruttys Underground Sprinkler, Lawn
Repair, $1100.00; Buhls Dry Cleaners & Linen Supply, Rug/Supplies, $185.10; Building
Sprinkler Inc, Backflow & Dry Riser Replacement, $16400.00; Business Track, Credit Card
Processing Fee, $8268.55; Calix Inc., Inventory, $14254.50; Calix Inc., Supplies, $8221.50; Card
Connect, Credit Card Processing Fee, $9564.86; Carquest Auto Supply, Work Equip
Maintenance/Supplies, $1727.47; Century Business Products, Printer/Copier Maintenance,
$2894.42; Century Link, Telephone Expense, $161.88; City of Brookings, GASB 75 Audit
Service, $1800.00; City of Brookings Landfill, Landfill Fee, $321.75; City Of Sioux City, Storm
Drainage Fee, $193.61; Complete Plumbing Inc., Labor/Supplies, $2654.76; Core & Main,
Supplies, $22193.26; Core & Main, Valve Boxes, $23253.00; Core & Main, Valve Gates,
$80609.55; Courtesy Plumbing Inc., Repair/Supplies, $1772.96; Coverstone, Crystal, Travel,
$34.00; Credit Collections Bureau, Delinq. Account Collection, $414.69; Culligan of Brookings,
Bottled Water, $66.00; Cummins Inc, Generator Maintenance, $2752.22; Dakota Riggers & Tool
Supply, Inc, Supplies, $551.71; Dakota Supply Group, Supplies, $526.43; Dakota Supply Group,
Systems/Cabling Inv, $1512.16; Dakota Supply Group, Transformers, $22394.10; Dave's
Window Cleaning, Inc, Window Service, $108.00; DenWil Hospitality, One-Call Meeting,
$464.00; Dept Of The Treasury, Federal Tax, $5828.09; DGR Engineering Inc, Engineering
Service, $14795.50; DHE, LLC, Maintenance Fee, $996.63; Ditch Witch UnderCon,
Supplies/Work Equip Maint, $823.76; EDM International, Inc, Phone Service, $290.00; Eide
Bailly LLP, Audit Fee, $29925.00; Einspahr Auto Plaza, Vehicle Maintenance, $26.60; Electric
Pump, Inc, Lift Station Maintenance Agreement, $1700.00; Ethanol Products LLC, Chemicals,
$1957.56; Express Communications, Inc., Telco Settlement, $10668.13; Farmers Implement
Irrigation, Work Equipment Maintenance, $341.88; Fastenal Company, Supplies, $527.80;
Flexible Pipe Tools & Equip, Work Equip Maintenance/Supplies, $55.95; Foerster Supply Inc,
Supplies, $624.00; Franz Reprographics, Inc, Plotter Maintenance, $150.00; Frontier Precision
Inc, Supplies, $35.54; FRRPA, FRRPA Lease, $9503.20; Golden West Technologies Inc., Tech
Support, $2825.12; Goldfield Telecom LC, Supplies, $7780.48; GP Auto Service & Repair,
Vehicle Maintenance, $5200.00; Grainger, Supplies, $1738.29; Graybar Electric Company,
Supplies, $4055.91; Graybar Electric Company, Systems/Cabling Inv, $333.30; Gridor Const.,
Inc., Water Treatment Plant, $1272037.72; Hansen, Seth, Travel, $198.80; Harvey, Tim, Travel,
$341.05; Hawkins Inc, Chemicals, $8885.03; Hawley, Spence, Travel, $248.40; HDR, Inc,
Engineering Service, $93433.48; Henkin Schultz Comm Arts, Communications Consultant,
$3599.50; Homestead Do It Center, Supplies, $363.98; Innovative Systems, LLC,
Software/Hardware Maintenance, $37254.71; Interstate Telecommunications Cooperative,
Telephone Expense, $352.52; J & T Exhaust World, Vehicle Maintenance, $25.00; Jackrabbit
Tire & Service, Inc, Work Equipment Maintenance, $1612.57; L G Everist Inc, Quartzite/Gravel,
$767.29; Landsman, Alex, Travel, $150.60; Lowe's, Supplies, $2972.17; Lumen, Telco
Settlement, $272.22; Macksteel Warehouse Inc, Supplies, $395.45; Malloy Electric, Motor,
$9403.50; Marsh & McLennan Agency, LLC, Professional Fees, $1390.50; Martin's Inc,
Diesel/Oil, $1367.69; Martin's Inc, Hose, $95.00; Matheson Tri-Gas Inc, Supplies, $567.86;
Melby Photography, Photograph, $59.00; Menards-Sioux Falls West, Supplies, $56.97; Meyer,
Steve, Travel, $598.95; Micro Computer Systems, Repairs/Supplies, $59.95; Midamerican
Energy, Utility Bill, $81.49; Midwest Glass LLC, Supplies, $98.85; Millborn Seeds Inc, Grass
Seed/Fertilizer, $280.00; Millennium, Supplies, $1124.79; Missouri River Energy Services,
Supplemental Power, $1178757.16; Missouri River Energy Services, WAPA Allocation,
$241263.55; MMUA, Safety Training, $7911.00; Muth Electric Inc, Strobe Light Replacement,
$1436.93; Napa Auto Parts, Supplies, $244.01; NCTC, TV Programs Fee, $83112.65; Northern
Tool & Equipment, Supplies, $12.99; Northwestern Energy, Natural Gas, $2806.65; Novak
Sanitary Service, Shredding, $757.73; NTCA-The Rural Broadband Assoc., Membership Dues,
$26250.00; Office Peeps Inc, Supplies, $4814.05; Oil Price Information Service, LLC,
Publication, $546.00; One Source - The Background Check Company, Employee Verification,
$82.00; OneNeck IT Solutions LLC, Hardware/Software/Consulting, $546.19; Outlaw Graphics,
Supplies/Decals, $375.00; Party Depot, Event Supplies, $70.51; Pests B Dead LLC, Pest
Control, $275.00; Pete Lien & Sons Inc, Chemicals, $3686.28; Pinnacle Marketing Group,
Directory Publication, $8620.83; Prairie Wind Heating and Air LLC, Supplies, $1172.39; Prunty
Construction Co, Inc, Raw/Treated Water Pipelines, $426229.19; Ramsdell F&M Ltd., LP Fill,
$70.20; RC First Aid, Supplies, $209.50; Riverside Technologies, Inc., Laptops/Desktop
Computers, $8813.00; Robinson, Mike, Travel, $1210.94; Runnings, Supplies, $4395.10;
Schaffer Law Office, Prof. LLC, Legal Service, $1300.00; Schoon's Pump N' Pak, Vehicle
Gasoline, $6654.71; Schweitzer Engineering Laboratories, LLC, Supplies, $7752.01; SD Dept of
Health Lab Remit Center, Testing W-WW Samples, $454.00; SD Dept of Rev, Enhanced 911,
$12898.76; SD Electrical Commission, Wiring Permits/Inspections, $100.00; SD Treasurer,
Sales/Excise Tax, $166307.45; SDML Workers' Comp Fund, Workers Comp Insurance, $405.00;
SDN Communications, Circuit Lease, $19201.04; Sentry, LLC, Wellfield Expansion,
$456653.70; Sioux Falls Utilities, Utility Bill, $41.95; Sioux Valley Energy, Dispatching Service,
$1100.00; Sioux Valley Environmental, Inc, Supplies, $125.00; Sodak Painting, Painting,
$1656.20; South Dakota Newspaper Services. Inc, Employment Advertising, $705.36; South
Dakota One Call, Locate Fee, $327.60; Springbrook, Credit Card Processing Fee, $2664.92;
Springbrook Holding Company LLC, Software Support, $6237.00; Springbrook Holding
Company LLC, TOU/AMI Software Improvements, $3135.00; Stan Houston Equipment Co Inc,
Supplies, $727.19; State Of South Dakota, Record Retention, $8.91; Steffen, Bryce, Travel,
$184.00; Steven J. Britzman, Attorney At Law, Legal Service, $1723.00; Stuart C. Irby, Supplies,
$6635.00; Stuart C. Irby, Switchgear, $106640.00; Sturdevant's Auto Value, Supplies, $1263.05;
Swanson, Todd, Travel, $289.00; Swiftel Communications, Office Phone Bill, $148590.72; The
UPS Store 5064, Freight, $819.65; Thermo Fisher Scientific (Asheville) LLC, Supplies, $350.00;
Thompson, Ryan, Travel, $88.40; Thryv, Inc, Advertising, $436.02; Tires Tires Tires, Vehicle
Maintenance, $407.65; T-Mobile, PCS Phone Service, $54.67; Travel Leaders, Air Fare,
$2495.90; Tropical Smoothie Cafe, Employee Recognition, $169.50; Turfguard Lawn Service
Inc., Weed Spraying, $662.00; Two Way Solutions Inc, Repairs/Supplies, $515.99; U.S. Bank
National Association, SRF Loan Payment, $435545.73; United Parcel Service, Freight, $18.00;
Universal Service Adm. Co, USAC Contribution, $32854.15; USA Bluebook, Supplies,
$6623.52; Vandersnick, Nathan, Travel, $115.60; Vaonet, Support Agreement, $4250.00;
Velocity Dynamics, LLC, Supplies, $119.79; Vermeer High Plains, Supplies, $1060.94; VoIP
Supply Co, Systems/Cabling Inv, $4572.00; Waterly, LLC, Software Maintenance, $8000.00;
Wesco, Cabinets, $13950.00; Wesco, Supplies, $3231.50; WW Tire Service Inc, Work
Equipment Maintenance, $142.45; Xcel Energy/NSP, Utility Bill, $7.28; BK HOME
BUILDERS, Refund Check, $74.86; BOTERMAN, KYLIE, Refund Check, $83.97; GEU,
AJAK, Refund Check, $229.39; JAYASOORIYA, ANUPRIYA, Refund Check, $89.00; Kendall,
Duane, Conserve/Demand Incentive, $325.00; Leopold, Jennifer, Conserve/Demand Incentive,
$25.00; Mills, Renae, Conserve/Demand Incentive, $175.00; MK Properties, Conserve/Demand
Incentive, $2546.82; MORALES, MELISSA, Refund Check, $65.18; PARK VIEW APTS,
Refund Check, $20.18;
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels that the Board adjourn to an executive
session to consult with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters, discuss marketing or pricing strategies,
All members present voted in favor of the motion.
The Board reconvened in open session.
WAPA CONTRACT FOR INTERCONNECTION & WAPA OPERATING AGREEMENT
Motion was made by Carruthers that the following Resolution No. 8-25 be approved.
RESOLUTION NO. 8 - 25
RESOLUTION AUTHORIZING THE EXECUTION
OF THE FOLLOWING CONTRACT AMENDMENTS
TO THE WESTERN AREA POWER ADMINISTRATION
WHEREAS, pursuant to previous action taken, the City of Brookings and
Brookings Municipal Utilities (“BMU”) have entered into an agreement and supplements to that
agreement to obtain a firm power allocation of federal hydroelectricity from the United States
Department of Energy, Western Area Power Administration, Pick-Sloan Missouri Basin Program,
Eastern Division, (“Western”) pursuant to a Contract for Firm Electric Service for a term
extending through December 31, 2050; and
WHEREAS, Western joined Southwest Power Pool Inc. (SPP) on October 1, 2015
and placed qualifying transmission facilities into SPP functional control; and
WHEREAS, Western completed construction of the new Brookings-WAPA
substation in 2020; and
WHEREAS, Western has asked BMU to approve six Amendments to the
contracts for firm electric service and their associated exhibits namely: Firm Electric Service
Contract No. 15-UGPR-1000; Firm Electric Service Contract No. 15-UGPR-2000;
Interconnection Contract No. 15-UGPR-2000.1; and Consolidated Facility Arrangements
Contract No. 15-UGPR-3000. Each Contract Amendment shall be effective on the date of
execution and in effect through December 31, 2050; and
WHEREAS, Eric Rasmussen, attorney for BMU, has reviewed the proposed
agreements and has concluded, by documented opinion dated October 28, 2024, that the
agreements are acceptable for execution.
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that
the following Contract Amendments to the Western Area Power Administration be hereby
approved:
1. 15-UGPR-1000_ Exhibit B – Operating Agreement Including Quantitative
Determinations
2. 15-UGPR-1000_Exhibit C – Transmission Path and Delivery and Measurement
Conditions
3. 15-UGPR-2000.1_Main – Contract for Interconnection with Brookings and
Southwest Power Pool
4. 15-UGPR-2000.1_Ex A – Points of Interconnection, Tie Lines, and Facilities,
Ownership, and Responsibilities
5. 15-UGPR-2000.1_Exhibit B – Authorized Representatives and Notices
6. 15-UGPR-3000_Exhibit A – Consolidated Facility Arrangement
NOW, THEREFORE, BE IT FURTHER RESOLVED that the President of the
Board and/or Executive Vice President/General Manager be hereby authorized to execute the
approved contract documents.
Adopted this 14th day of April, 2025.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS EQUIPMENT FOR DESTRUCTION
Motion was made by Hawley that the following Resolution No. 9-25 be approved.
RESOLUTION NO. 9 - 25
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT FOR DESTRUCTION
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Printers 7
Monitors 2
Desktops 11
Servers 12
Network Equipment 26
IPADs 2
Office Chairs 2
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment for destruction in accordance with the provision of SDCL 6-13.
Adopted this 14th day of April, 2025.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS EQUIPMENT FOR SALE
Motion was made by Bartels that the following Resolution No. 10-25 be approved.
RESOLUTION NO. 10 - 25
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2001 Ford E150 Van
VIN #1FMRE11W61HB38223
1997 Ford F250 Flatbed Pickup
VIN #1FDHF26H3VEB69624
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be sold in accordance with the provision of SDCL 6-13.
Adopted this 14th day of April, 2025.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
DUMP STATION
Clark Drew Construction $112,449.50
Timmons Construction $165,981.05
Level Contracting Inc. $173,853.35
Motion was made by Carruthers, seconded by Hansen that the low bid of Clark Drew
Construction for the Dump Station in the amount of $112,449.50 be approved; and that, after
reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
VEHICLES
2025 ¾ Ton 2025 ½ Ton
4x4 Crew Cab 4x4 Crew Cab
Einspahr Auto Plaza $56,575.00 $53,665.00
Brookings Automall $54,881.00 $54,881.00
2025 ½ Ton 2025 ½ Ton
4x4 Crew Cab 4x4 Crew Cab
With Trade-In With Trade-In
Einspahr Auto Plaza $47,665.00 $51,665.00
Brookings Automall $46,114.00 $51,114.00
Motion was made by Hawley, seconded by Carruthers that the following low bids be
approved: Brookings Automall, 2025 ¾ Ton 4x4 Crew Cab, 454,881.00, 2025 ½ Ton 4x4 Crew
Cab with trade, $46,114.00; 2025 ½ Ton 4x4 Crew Cab with trade, $51,114.00; and Einspahr
Auto, 2025 ½ Ton 4x4 Crew Cab, $54,881.00: and that, after reviewing the contracts for the
above bids, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. All members present voted in favor of
the motion.
SURPLUS EQUIPMENT TO BE TRADED IN
Motion was made by Hansen that the following Resolution No. 10-25 be approved.
RESOLUTION NO. 11 - 25
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT TO BE TRADED IN
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2011 Ford ¾ Ton F250 Ext. Cab 4x2 Pickup
VIN #1FT7X2A67BEC30830
2000 Chevrolet K1500 Ext. Cab 4x4 Pickup
VIN #1GCGK29U7YE323700
20 – IPADS (6th, 7th & 8th Generation)
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in in accordance with the provisions of SDCL 6-13.
Adopted this 14th day of April, 2025.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
TELECOMMUNICATIONS STRATEGIC PRIORITIES
Curt Kabris reported on the Telecommunications Department strategic priorities. No
action was taken.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Carruthers that the Board adjourn to an
executive session to discuss personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President