HomeMy WebLinkAboutUtilMinutes_2025_03_10Municipal Utilities Board March 10, 2025
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
March 10, 2025, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen, Hawley, President Harvey and City Council Liaison Specker.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held February 10, 2025, and the special meeting held
February 21, 2025, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
ADP, Inc, Payroll Processing Fee, $528.60; AMC Optics, Supplies, $779.54; AMG Occupational
Medicine, Drug Screening, $106.60; AMP Electric Construction Inc, Labor/Supplies, $320.76;
Appeara, Supplies, $68.60; AT & T Mobility, PCS Phone Service, $3022.56; Auto Pro SD LLC,
Supplies, $143.90; Bendix Inc., Printer/Copier Maintenance, $94.99; Bluefin Payment Systems,
Credit Card Processing Fee, $14139.43; Border States Elec Supply, Supplies, $5498.38; Border
States Elec Supply, Transformer Box Pads, $7380.96; Border States Elec Supply, Uniforms,
$1079.24; Brookings County Finance Office, Vehicle Registration/Plates, $26.70; Brookings
Credit Bureau & Collection Agency, Delinq. Account Collection, $33.72; Brookings Dumpster
Service, Sanitation Service, $569.26; Brookings Municipal Utilities, Office Utility Bill,
$52394.37; Brookings Municipal Utilities, Petty Cash, $30.00; Builders FirstSource, Supplies,
$75.78; Business Track, Credit Card Processing Fee, $9319.21; Calix Inc., Supplies, $10386.61;
Card Connect, Credit Card Processing Fee, $9246.43; Carquest Auto Supply, Work Equip
Maintenance/Supplies, $1243.75; CDW Government Inc, Computer Equipment/Supplies,
$890.56; Century Business Products, Printer/Copier Maintenance, $72.50; Century Link,
Telephone Expense, $156.52; City of Brookings, Contract Fee, $6285.86; Complete Plumbing
Inc., Labor/Supplies, $165.82; Core & Main, Supplies, $202.47; Corporate Technologies, LLC,
Server/Subscription, $53203.21; Courtesy Plumbing Inc., Repair/Supplies, $18.40; Credit
Collections Bureau, Delinq. Account Collection, $434.37; Culligan of Brookings, Bottled Water,
$66.00; Dakota Fluid Power Inc, Maintenance/Supplies, $281.35; Dakota Supply Group,
Supplies, $4061.29; Dakota Supply Group, Systems/Cabling Inv, $3130.72; Dave's Window
Cleaning, Inc, Window Service, $83.00; Dept Of The Treasury, Federal Tax, $5850.10; DGR
Engineering Inc, Engineering Service, $6971.80; Ditch Witch UnderCon, Supplies/Work Equip
Maint, $6616.88; Ekern Home Equipment Inc., Repair/Supplies, $202.49; Elster Solutions, LLC,
AMI Annual Maintenance Fee, $28433.00; Elster Solutions, LLC, AMI Project Delivery
Services, $16864.00; Elster Solutions, LLC, Supplies, $1250.00; Eurofins Eaton Analytical LLC,
Analysis, $825.00; FanDuel Sports Network, Contract Fee, $3827.05; Fastenal Company,
Supplies, $117.70; Foerster Supply Inc, Supplies, $911.00; Fox Corporation, Contract Fee,
$148.27; GCC Consolidated Ready Mix Inc, Concrete/Supplies, $2275.00; Golden West
Technologies Inc., Tech Support, $2889.84; Grainger, Supplies, $561.00; Graybar Electric
Company, Supplies, $243.80; Gridor Const., Inc., Water Treatment Plant, $922131.00; H & A
Enterprises, Tower Lease Payment, $1844.74; Hach Chemical Company, Supplies, $169.00;
Hawkins Inc, Chemicals, $4355.85; Hawkins Inc, Connectors, $60.40; Homestead Do It Center,
Supplies, $124.90; Innovative Systems, LLC, Systems/Cabling Inv, $37363.50; Interstate All
Battery Center, Supplies, $1897.20; Interstate Telecommunications Cooperative, Telephone
Expense, $353.40; Jackrabbit Tire & Service, Inc, Work Equipment Maintenance, $1221.11;
Jenne, Inc, Systems/Cabling Inv, $8533.87; John Deere Financial, Supplies, $503.94; Lakeland
Engineering Co, Supplies, $658.95; Lumen, Telco Settlement, $272.22; Mack, Scott, Travel,
$512.21; Marsh & McLennan Agency LLC, Professional Fees, $1390.50; Martin's Inc,
Diesel/Oil, $208.87; Matheson Tri-Gas Inc, Supplies, $367.26; Metaswitch Networks, Supplies,
$267.00; Midamerican Energy, Utility Bill, $142.14; Midcontinent Comm., Contract Fee,
$900.36; Midwest Glass LLC, Supplies, $71.43; Morse Equipment Co, LLC, Supplies,
$3444.65; MVTL Laboratories Inc., Wastewater Analysis, $1083.68; NCTC, TV Programs Fee,
$83420.18; Nexstar Broadcasting, Inc., Contract Fee, $13952.71; Niklason Masonary,
Concrete/Supplies, $8410.00; Northwestern Energy, Natural Gas, $17.47; Pete Lien & Sons Inc,
Chemicals, $7741.81; Pinnacle Marketing Group, Directory Publication, $8620.83; Ramsdell
F&M Ltd., LP Fill, $184.95; Resco, Supplies, $250.20; Riverside Technologies, Inc., Laptops,
$8997.00; Runnings, Event Supplies, $924.95; Runnings, Generator, $2169.00; Runnings,
Supplies, $2267.06; Runnings, Systems/Cabling Inv, $16.25; Schoon's Pump N' Pak, Vehicle
Gasoline, $5477.81; SD Dept of Rev, Enhanced 911, $12908.56; SD State Treasurer,
Communication Impaired Fee, $1781.90; SD Treasurer, Sales/Excise Tax, $170072.62; SDN
Communications, Circuit Lease, $2356.34; South Dakota One Call, Locate Fee, $9.45;
Springbrook Holding Company LLC, Software Support, $5999.00; Springbrook Holding
Company LLC, TOU/AMI Software Improvements, $2310.00; SPX Aids To Navigation, Water
Tower LED, $3566.75; Stuart C. Irby, Box Pads, $9300.00; Stuart C. Irby, Switchgear,
$56735.00; Sturdevant's Auto Value, Supplies, $443.92; Swiftel Communications, Office Phone
Bill, $152549.13; T & R Electric Supply, Repair/Supplies, $500.00; T-Mobile, PCS Phone
Service, $54.67; United Parcel Service, Freight, $18.00; Universal Service Adm. Co, USAC
Contribution, $32854.15; USA Bluebook, Supplies, $1175.90; Verizon, Phone Service, $20.02;
Yorkshire Eye Clinic & Optical, Safety Glasses, $350.00; Abuatiq, Alham, Telephone Refund,
$40.27; Ammann, Brady, Telephone Refund, $46.43; Burns, Daniel, Telephone Refund, $21.09;
Dempsey, Marty, Telephone Refund, $28.99; Dominguez Benitez, Jared, Telephone Refund,
$50.07; Fortugaliza, Pamela, Telephone Refund, $14.91; HIllmer, Zoe, Telephone Refund,
$201.63; Jackson, Hayley, Telephone Refund, $15.80; Read, Colton, Telephone Refund, $31.63;
Tufte, Dorthy, Telephone Refund, $58.75; Valencia, Arturo, Telephone Refund, $49.23; Vong,
Nhi, Telephone Refund, $28.99.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $244,720.67; Water, $128,308.67; Wastewater,
$116,721.34; Telephone, $312,912.60;
Retirement, $47,646.94; Social Security, $57,468.14; Insurance, $111,895.09; Deferred Comp,
$15,554.74;
Salary Changes: S. Mathison, $41.13;
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen that the Board adjourn to an
executive session to consult with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters, discuss marketing or pricing
strategies, discuss cyber security plans, computer, communications network schema, passwords
or user identification names and personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
POLICY MANUAL AMENDMENT
Motion was made by Hansen that the following Resolution No. 5-25 be approved.
RESOLUTION NO. 5 - 25
RESOLUTION AMENDING POLICY MANUAL
PERSONNEL SECTION - ACCEPTABLE USE OF
BMU PROPERTY AND TECHNOLOGY
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the “Board”), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that an amendment to the
Personnel Policy, Section 302.08, Acceptable Use of BMU Property and Technology, in said
statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 10th day of March, 2025.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SURPLUS EQUIPMENT FOR DESTRUCTION
Motion was made by Carruthers that the following Resolution No. 6-25 be approved.
RESOLUTION NO. 6 - 25
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT FOR DESTRUCTION
WHEREAS the city of Brookings Municipal Utilities owns property
located at 34th Avenue Substation which is no longer necessary, useful or suitable for
municipal purposes; and
WHEREAS said property is as follows:
Room Air Conditioner
Square D cabinet and circuit breakers
Communications Antenna and associated wires/connectors
Remote Terminal Unit (RTU) and associated electronics/wiring
3 Lighting Arrestors
600 Watt Power Inverter
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment for destruction in accordance with the provision of SDCL 6-13.
Adopted this 10th day of March, 2025.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
DESIGNATION OF DIRECTOR AND ALTERNATIVE DIRECTOR TO DAKOTA
MAINSTEM BOARD OF DIRECTORS
Motion was made by Carruthers that the following Resolution No. 7-25 be approved.
RESOLUTION NO. 7 - 25
RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE
DIRECTOR TO DAKOTA MAINSTEM BOARD OF DIRECTORS
WHEREAS Brookings Municipal Utilities recognizes the importance of effective
representation on the Dakota Mainstem Board of Directors; and
WHEREAS the Dakota Mainstem Bylaws allow a designated Director and
Alternate Director from Brookings Municipal Utilities to ensure participation and representation.
NOW, THEREFORE, BE IT RESOLVED that Brookings Municipal Utilities
Board hereby designates the following individuals to serve as Director and Alternate Director for
the Dakota Mainstem Board of Directors:
Director Eric Witt, Water/Wastewater & Engineering Manager. The Director shall
serve as the primary representative of Brookings Municipal Utilities on the Dakota
Mainstem Board of Directors and shall have the authority to attend meetings, vote and
participate in decision-making processes on behalf of Brookings Municipal Utilities. Eric
Witt will also serve as Delegate to the annual meeting.
Alternate Director Steve Meyer, Executive Vice President/General Manager. The
Alternate Director shall serve as a backup representative of Brookings Municipal Utilities
on the Dakota Mainstem Board of Directors and shall have the authority to attend
meetings, vote and participate in decision-making processes when the Director cannot
fulfill their duties or in their absence.
BE IT FURTHER RESOLVED that the Director and Alternate Director are
authorized to communicate with the Brookings Municipal Utilities Board regarding matters
concerning the Dakota Mainstem Board of Directors, provide updates on the Board’s activities
and seek input or guidance as necessary.
This resolution shall take effect immediately upon its adoption. It shall remain in
force until it is amended, repealed or superseded by subsequent resolution of the Brookings
Municipal Utilities Board.
Dated this 10th day of March, 2025.
ATTEST:
___________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SANITARY SEWER CONNECTION FOR CITY OF BROOKINGS LANDFILL
Motion was made by Hawley, seconded by Hansen that the Utility Board grant the City
Landfill an exception to the sewer moratorium outside the City limits. All members present
voted in favor of the motion.
APPLICATION FOR WATER/SEWER CONNECTION – LEFEVRE DRIVE NORTH OF US
HWY 14
Motion was made by Bartels, seconded by Hansen that the application for extension for
water and sewer mains and connection into the city water and sewer system in the Wiese
Addiiton on LeFevre Drive North of US Hwy. 14 requested by Ryan Companies US Inc. be
approved. All members present voted in favor of the motion.
PURCHASE APPROVAL OF MINI EXCAVATOR THROUGH SOURCEWELL FOR THE
WATER/WASTEWATER DEPARTMENT
Motion was made by Carruthers, seconded by Bartels to approve the purchase of a Mini
Excavator from Bobcat of Brookings through Sourcewell Contract #020223-CEC in the amount
of $110,753.03 for the Water/Wastewater Department. Motion carried.
BIDS
AWARDING OF BIDS
The following bids were opened on March 4, 2025, and presented at this time for
consideration.
CHEMICALS – WATER/WASTEWATER DEPARTMENT
Motion was made by Carruthers, seconded by Hansen that the following low bids be
approved: Pete Lien & Sons Inc. – Quicklime, $286,032.00; Poet Ethanol – Carbon Dioxide -
$18,000.00; Hawkins Inc. – Fluorosilicic Acid $13,854.75, Liquid Chlorine - $35,200.00,
Sodium Hypochlorite, $95,950.00; Sulfuric Acid - $18,500.00, Ammonium Sulfate, $28,080.00;
Carus Corporation – Sodium Polyphosphate, $19,237.50; Thatcher Company, Sodium
Carbonate, $71,040.00; and that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
FINANCE STRATEGIC PRIORITIES
Laura Julius reported on the Finance Department strategic priorities. No action was
taken.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Carruthers that the Board adjourn to an
executive session to discuss personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President