HomeMy WebLinkAboutUtilMinutes_2025_02_10Municipal Utilities Board February 10, 2025
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
February 10, 2025, at the Utility Building with the following members present: Bartels,
Carruthers, Hansen, Hawley, President Harvey and City Council Liaison Avery.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held January 13, 2025, January 27, 2025, and January 31.
2025 were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
Active Heating Inc, Supplies, $864.00; ADP, Inc, Payroll Processing Fee, $2462.31; Advanced
Process Solutions, Inc, Supplies, $4375.42; Agwrx Cooperative, Supplies/LP, $1913.19; Allegra,
Printed Supplies, $1703.01; Appeara, Supplies, $68.60; AT & T Mobility, PCS Phone Service,
$2964.62; Auto Pro SD LLC, Supplies, $206.50; Bluefin Payment Systems, Credit Card
Processing Fee, $13677.91; Bobcat Of Brookings, Supplies, $862.98; Border States Elec Supply,
Supplies, $752.31; Border States Elec Supply, Systems/Cabling Inv, $3042.24; Border States
Elec Supply, Uniforms, $3554.23; Bowes Construction Inc, CDL Training Program, $5000.00;
Brookings Area Chamber Of Commerce, Membership Dues, $5000.00; Brookings Auto Mall,
Vehicle Maintenance, $666.53; Brookings Credit Bureau & Collection Agency, Delinq. Account
Collection, $441.88; Brookings Dumpster Service, Sanitation Service, $569.26; Brookings
Equipment Inc, Supplies, $5.22; Brookings Municipal Utilities, Office Utility Bill, $57195.61;
Brookings Radio, Advertising, $2400.00; Brookings School District- High School, Advertising,
$6000.00; Brookings Small Engine LLC, Supplies/Repair, $35.59; Buhls Dry Cleaners & Linen
Supply, Rug/Supplies, $185.10; Business Track, Credit Card Processing Fee, $8409.11; Calix
Inc., Inventory, $64365.85; Calix Inc., Supplies, $17201.85; Card Connect, Credit Card
Processing Fee, $9714.68; Carquest Auto Supply, Work Equip Maintenance/Supplies, $1358.56;
Choice IT Global LLC, Supplies, $454.19; City of Brookings, Contract Fee, $6207.85; City of
Brookings, OPEB Milliman Valuation, $5033.00; Connections Inc, EAP Service, $1044.27; Core
& Main, Supplies, $713.85; Courtesy Plumbing Inc., Repair/Supplies, $137.35; Credit
Collections Bureau, Delinq. Account Collection, $1092.46; Culligan of Brookings, Bottled
Water, $66.00; Dakota Supply Group, Supplies, $726.80; Dakota Supply Group,
Systems/Cabling Inv, $325.42; Dave's Window Cleaning, Inc, Window Service, $80.00; Dept Of
The Treasury, Federal Tax, $5680.19; Detection Instruments Corp., Supplies, $421.95;
DeZURIK, Inc., Supplies, $427.30; DHE, LLC, Maintenance Fee, $996.63; Ditch Witch
UnderCon, Supplies/Work Equip Maint, $1697.52; ePlus Technology, Inc, ISP Support/
Equipment, $1379.66; FanDuel Sports Network, Contract Fee, $3870.62; Fastenal Company,
Supplies, $422.21; Foerster Supply Inc, Supplies, $1005.00; Fox Corporation, Contract Fee,
$149.82; Franz Reprographics, Inc, Plotter Maintenance, $166.24; Frontier Precision Inc,
Supplies, $396.82; G & R Controls, Inc, Equipment Repair/Supplies, $2452.41; Gardner Denver
Nash, LLC, Blower Maintenance, $22234.66; Golden West Technologies Inc., Tech Support,
$3838.76; GP Auto Service & Repair, Vehicle Maintenance, $67.76; Grainger, Supplies,
$1050.15; Graybar Electric Company, Supplies, $763.96; Graybar Electric Company,
Systems/Cabling Inv, $124.13; Gridor Const., Inc., Water Treatment Plant, $1179699.00; Hach
Chemical Company, Supplies, $1687.10; Hawkins Inc, Chemicals, $8678.27; Helsper, McCarty,
& Rasmussen, PC, Legal Service, $715.00; Homestead Do It Center, Supplies, $184.25; Hy-Vee
#55635, Supplies/Event Supplies, $744.36; Industrial Machine & Engineering, LLC,
Repairs/Supplies, $680.00; Innovative Systems, LLC, Software/Hardware Maintenance,
$21900.00; Interstate All Battery Center, Supplies, $811.20; Interstate All Battery Center,
Supplies, $379.65; Interstate Telecommunications Cooperative, Telephone Expense, $359.61;
Jimmy Johns #926, Meeting Supplies, $104.79; John Deere Financial, Supplies, $25.24; Karl's
TV & Appliance Inc, Supplies, $249.99; Lake County International Inc., Work Equipment
Maintenance, $25.98; Liberty Septic, Inc, Sludge Treatment, $3200.00; Lincoln County
Treasurer, Drainage Fee, $209.64; Lowe's, Supplies, $1360.81; Lumen, Telco Settlement,
$272.22; Martin's Inc, Diesel/Oil, $609.87; Matheson Tri-Gas Inc, Supplies, $329.51;
Midcontinent Comm., Contract Fee, $555.62; Millard, Josh, CDL License Renewal, $33.00;
MMUA, Safety Training, $7911.00; MVTL Laboratories Inc., Wastewater Analysis, $158.70;
NavePoint, Systems/Cabling Inv, $399.00; NCTC, TV Programs Fee, $84062.48; Nexstar
Broadcasting, Inc., Contract Fee, $13946.31; Northwestern Energy, Natural Gas, $2986.78;
Novak Sanitary Service, Shredding, $237.98; Office Peeps Inc, Supplies, $3089.59; OneNeck IT
Solutions LLC, Hardware/Software/Consulting, $5410.83; Papa John's Pizza, Event Supplies,
$195.93; Party Depot, Event Supplies, $133.67; Pete Lien & Sons Inc, Chemicals, $11603.52;
Pinnacle Marketing Group, Directory Publication, $17241.66; Prussman Contracting Inc, Main
Repair/Equipment Rental, $8791.15; Quadient, Inc., Postage Meter Rental, $1226.00; RC First
Aid, Supplies, $111.00; Rental Depot, Equipment Rental, $109.95; Resco, Supplies, $6112.04;
Runnings, Supplies, $5006.85; Runnings, Uniforms, $117.98; Schaffer Law Office, Prof. LLC,
Legal Service, $225.00; SD Dept of Environ & Nat, Certification, $60.00; SD Dept of Health
Lab Remit Center, Testing W-WW Samples, $2394.00; SD Dept of Rev, Enhanced 911,
$12971.28; SD Treasurer, Sales/Excise Tax, $179174.10; SDN Communications, Circuit Lease,
$2329.03; Sioux Valley Energy, Dispatching Service, $1100.00; Sioux Valley Environmental,
Inc, Supplies, $995.00; South Dakota One Call, Locate Fee, $43.05; Springbrook, Credit Card
Processing Fee, $2586.74; Springbrook Holding Company LLC, Software Support, $6065.00;
Springbrook Holding Company LLC, TOU/AMI Software Improvements, $1320.00; SPX Aids
To Navigation, Monitoring Service, $480.00; Stan Houston Equipment Co Inc, Supplies,
$1129.30; Stuart C. Irby, Padmounted Switchgears, $133300.00; Stuart C. Irby, Supplies,
$4235.00; Sturdevant's Auto Value, Supplies, $1315.68; Swiftel Communications, Office Phone
Bill, $164540.36; Teledynamics, Systems/Cabling Inv, $78.32; Tires Tires Tires, Vehicle
Maintenance, $173.68; Travel Leaders, Air Fare, $3207.44; Trojan Technologies Group, ULC,
Supplies, $28924.14; United Parcel Service, Freight, $36.00; Universal Service Adm. Co, USAC
Contribution, $32854.15; USA Bluebook, Supplies, $499.66; VoIP Supply Co, Systems/Cabling
Inv, $8750.00; Wesco, Underground Conductor, $126403.52; WW Tire Service Inc, Work
Equipment Maintenance, $825.57; Xcel Energy/NSP, Utility Bill, $12.31; Advance - 509
Location, Conserve/Demand Incentive, $95.58; Advance - 905 Location, Conserve/Demand
Incentive, $43.99; Advance - SLA Apartments, Conserve/Demand Incentive, $83.58; Advance
Assisted Living, Conserve/Demand Incentive, $104.48; Bechtold, Gage, Telephone Refund,
$38.45; Belle Fleur, Samuel, Telephone Refund, $62.03; Brookings Municipal Utilites Vehicle
Storage, Conserve/Demand Incentive, $2173.00; Bruinsma, Keith, Conserve/Demand Incentive,
$25.00; Cherry, Dalton, Telephone Refund, $6.74; Coombes, Dan, Conserve/Demand Incentive,
$25.00; Craig, Thomas, Conserve/Demand Incentive, $25.00; Dakota Service & Repair,
Telephone Refund, $57.64; Estheva Spa Therapies, Telephone Refund, $117.98; Heirigs, Skyler,
Telephone Refund, $5.44; Jones, Nadine, Telephone Refund, $20.15; Metz Baking Company,
Telephone Refund, $37.04; Odegaard, Marge, Telephone Refund, $68.53; Pokorny, Drew,
Telephone Refund, $76.44; Seegar Consulting, Telephone Refund, $31.73; Shuman, Jesse,
Telephone Refund, $21.25; Speiser, Jessica, Telephone Refund, $72.17; Swenson, Lance,
Conserve/Demand Incentive, $25.00; Watrel, Bob, Conserve/Demand Incentive, $150.00;
Wesley, Toby, Telephone Refund, $13.81;
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
fourth quarter 2024.
POLICY MANUAL AMENDMENT
The Board discussed the Policy Manual Amendment. After some discussion, motion was
made by Hawley, seconded by Hansen to table this resolution until the March 10, 2025 Utility
Board Meeting. The staff will bring back a red-line version of the proposed changes to the
Policy Manual Amendment.
SURPLUS EQUIPMENT FOR DESTRUCTION
Motion was made by Hansen, seconded by Bartels to approve Resolution No. 3-25.
RESOLUTION NO. 3 - 25
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT FOR DESTRUCTION
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Printer:
• Okidata MPS3537MC Printer (Directory) SN# AK4051430A0ST
Central Office Equipment:
• Lorain DC to AC Power Inverter system installed in 1992
Internet equipment:
• 3 HP Internet Core Server/Software Platform
• 2 Brocade 24-port Switches
• 2 Cisco ASA Firewalls
• 2 HP Workstation Monitors
• 4 Brocade FCX624S – 24-port Switches
• 2 HP Proliant DL360 G6 Internet Servers
• 1 HP KVM 0X2X16 Server
Inventory items:
ONT Cards 867
ONT UPS Battery Back-ups 42
Set-Top -Boxes 113
STB Remotes 284
Video Access. (Switches,
HPNA's, filters, WAPs etc.)
BOPS, Moca's 132
Modems & Routers 10
Wire 11,122
Misc Shop tools 3
Phone & Accessories 3
Hard Hats 26
Yellow Tip/Other Power
Cords 387
HDMI Cables 226
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment for destruction in accordance with the provision of SDCL 6-13.
Adopted this 10th day of February, 2025.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
SCHOLARSHIP PROGRAM REVIEW
An annual review of the BMU Scholarship Program was held. Motion was made by
Hawley, seconded by Hansen to keep the scholarship program the same by offering 3 - $1,000
scholarships to three recipients per the guidelines adopted previously. All members present
voted in favor of the motion.
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2025
Motion was made by Bartels, seconded by Hawley that in compliance with SDCL 5-18-
25 and after soliciting quotations from 14 suppliers on quotation forms on file in the office of the
Executive Vice President/General Manager for BMU’s fuel needs for 2025, the following
quotations were received and a contract will be entered into with Schoon’s Pump ‘N Pak of
Brookings. All members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
Schoon’s Pump ‘N Pak .0294¢ .0294¢
Classic Corner .0725¢ .0725¢
BIDS
AWARDING OF BIDS
FIRE HYDRANTS, VALVES AND RELATED SUPPLIES – WATER DEPARTMENT
Bid Schedule 1 Bid Schedule 2
Hydrants Gate Valves
Dakota Supply Group No Bid $107,705.25
Core & Main $83,447.90 $103,862.55
Ferguson Waterworks $81,990.15 $119,814.21
Motion was made by Bartels, seconded by Hawley that the following low bids be
approved: Ferguson Waterworks for Hydrants and Related Supplies, $81,990.15 and Core &
Main for Gate Valves, $103,862.55; and that, after reviewing the contract for the above bid, that
the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
BMU RAW & TREATED WATER PIPELINES – PHASE 5
Bid Schedule A Bid Schedule B Total Bid
Prunty Construction $4,900,613.50 $229,167.50 $5,129,781.00
Winter Contracting $5,303,266.00 $257,102.00 $5,560,368.00
Metro Construction $5,466,423.96 $249,323.28 $5,715,747.24
LL & Sons Excavating $6,315,589.38 $226,853.04 $6,542,442.42
605 Companies Inc. $9,208,249.00 $250,905.50 $9,459,154.50
Motion was made by Bartels, seconded by Hawley that the following low bid of Prunty
Construction in the amount of $5,129,781.00 for BMU Raw & Treated Water Pipelines – Phase 5
be approved contingent upon SDDANR approval; and that, after reviewing the contract for the
above bid, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. All members present voted in favor of
the motion.
IT STRATEGIC PRIORITIES
Laura Julius and Phil Egeberg reported on the IT strategic priorities. No action was
taken.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Carruthers that the Board adjourn to an
executive session to consult with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters, discuss marketing or pricing
strategies, discuss cyber security plans, computer, communications network schema, passwords
or user identification names and personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President