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Home My WebLink AboutUtilMinutes_2024_12_09Municipal Utilities Board December 9, 2024 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, December 9, 2024, at the Utility Building with the following members present: Bartels, Carruthers, Hansen, Hawley, President Harvey and City Council Liaison Avery. ADOPTION OF AGENDA The agenda was adopted. MINUTES Minutes of the regular meeting held November 12, 2024, and the special meeting held November 25, 2024, were read and approved. APPROVAL OF BILLS AND CLAIMS Motion was made by Hansen, seconded by Carruthers that the following bills and claims be approved. All members present voted in favor of the motion. Advanced Engineering & Environmental Service, Engineering Services, $36034.68; Allegra, Printed Supplies, $196.52; Anixter Inc, Supplies, $1060.83; AT & T Mobility, PCS Phone Service, $4129.52; Aureon Network Services, LNP Fees, $60.00; Austreim Excavating, Equipment Rental, $1520.00; Bally Sports North, Contract Fee, $8172.70; Banner Associates Inc, Engineering Consulting, $168.00; Blooston, Mordkofsky, Dickens & Prendergast, LLP, Legal Service, $994.52; Bluefin Payment Systems, Credit Card Processing Fee, $13385.94; Bobcat Of Brookings, Supplies, $65.04; Border States Elec Supply, Supplies, $3549.38; Border States Elec Supply, Uniforms, $2834.90; Bowes Construction Inc, Asphalt Patch, $13245.55; Bowes Construction Inc, Gravel, $143.99; Brookings Auto Mall, Vehicle Maintenance, $1564.56; Brookings Credit Bureau & Collection Agency, Delinq. Account Collection, $104.29; Brookings Dumpster Service, Sanitation Service, $539.72; Brookings Municipal Utilities, Office Utility Bill, $53451.23; Brookings Municipal Utilities, Petty Cash, $10.70; Brookings Register, Subscription, $210.00; Bruttys Underground Sprinkler, Fertilizer Application, $7553.00; Bruttys Underground Sprinkler, Lawn Repair, $55075.00; Buhls Dry Cleaners & Linen Supply, Rug/Supplies, $185.10; Business Track, Credit Card Processing Fee, $8365.32; Calix Inc., Inventory, $2687.88; Card Connect, Credit Card Processing Fee, $9824.11; Carquest Auto Supply, Work Equip Maintenance/Supplies, $769.54; CDW Government Inc, SCADA Software, $4938.75; Central Bank, Event Supplies, $243.00; Century Business Products, Printer/Copier Maintenance, $1533.72; City of Brookings, Contract Fee, $6419.28; City of Brookings Landfill, Landfill Fee, $17.52; Click Rain, Annual CMS License & Maintence Fee, $1500.00; Climate Systems Inc, HVAC Maintenance, $2212.50; Cooperative Network Services, LLC, Consulting Fees, $175.00; Core & Main, Supplies, $2397.58; Courtesy Plumbing Inc., Repair/Supplies, $545.60; Credit Collections Bureau, Delinq. Account Collection, $708.03; Culligan of Brookings, Bottled Water, $66.00; Dakota Supply Group, Supplies, $154.52; DANR, Annual Fee, $25000.00; Dept Of The Treasury, Federal Tax, $6033.81; DHE, LLC, Maintenance Fee, $996.63; Dickson Company, Repair/ Supplies, $684.89; Downtown Brookings Inc, Event Supplies, $30.00; Electrical Engineering & Equip Co, Repair, $859.06; Farmers Implement Irrigation, Work Equipment Maintenance, $297.78; Fastenal Company, Supplies, $727.72; FHS After Prom, Directory Delivery, $764.50; Foerster Supply Inc, Supplies, $1325.75; Foerster Testing Limited, Compaction Tests, $1500.00; Fox Corporation, Contract Fee, $142.19; Frontier Precision Inc, Supplies, $995.00; Gacke Enterprise, Lime Sludge Disposal, $32520.00; Golden West Technologies Inc., Tech Support, $3612.44; Grainger, Supplies, $1458.28; Graybar Electric Company, Supplies, $161.25; Gridor Const., Inc., Water Treatment Plant, $1361373.00; Gridor Const., Inc., WWTP Facility Thickener, $26120.00; GuidePoint Security, LLC, Software, $320.84; Hach Chemical Company, Supplies, $1562.45; Hello Larsons, LLC, Event Supplies, $448.80; Homestead Do It Center, Door Handles, $5941.89; Homestead Do It Center, Supplies, $238.83; Industrial Machine & Engineering, LLC, Repairs/Supplies, $270.00; Innovative Systems, Software/Hardware Maintenance, $27650.00; Insight Direct USA, Inc, ISP Support Agreement, $1550.00; Interstate All Battery Center, Supplies, $780.00; Interstate Telecommunications Cooperative, Telephone Expense, $357.14; Jenne, Inc, Systems/Cabling Inv, $2657.85; John Deere Financial, Supplies, $299.14; Karl's TV & Appliance Inc, Supplies, $107.95; Krogman, Katie, Travel, $40.80; L G Everist Inc, Quartzite, $4375.63; Little Prairie Coffee Company, Event Supplies, $1360.00; Lowe's, Supplies, $1774.33; Lumen, Telco Settlement, $272.22; M & T Fire and Safety, Inc, Supplies, $147.00; Mack, Scott, Travel, $640.92; Malloy Electric, Repairs/Supplies, $999.99; Marco Technologies, LLC. NW 7128, Repairs, $1992.00; Martin's Inc, Diesel/Oil, $2542.09; Meyer, Steve, Travel, $147.40; Midcontinent Comm., Contract Fee, $823.31; Miner County 4-H Club Council, Directory Delivery, $275.00; Moss Adams LLP, Consulting Service, $600.00; MVTL Laboratories Inc., Wastewater Analysis, $401.10; NCTC, TV Programs Fee, $81453.23; Nexstar Broadcasting, Inc., Contract Fee, $12534.46; Niklason Masonary, Concrete/Supplies, $2000.00; Northern Plains Appraisal, LLC, Appraisal Fee, $2500.00; Northwestern Energy, Natural Gas, $660.99; OneNeck IT Solutions LLC, Hardware/Software/Consulting, $1029.99; Outlaw Graphics, Supplies/Decals, $80.00; Pete Lien & Sons Inc, Chemicals, $5110.21; Pinnacle Marketing Group, Directory Publication, $8620.83; Prussman Contracting Inc, Main Repair/Equipment Rental, $3035.22; Ramsdell F&M Ltd., LP Fill , $142.71; Schaffer Law Office, Prof. LLC, Legal Service, $375.00; SD Dept of Rev, Enhanced 911, $13100.64; SD Treasurer, Sales/Excise Tax, $140178.14; SD Water & Wastewtr Assn, Membership Dues, $40.00; SDN Communications, Circuit Lease, $2693.74; Siteworks Inc, Raw/Treated Water Pipelines, $407364.03; South Dakota One Call, Locate Fee, $306.60; Springbrook, Credit Card Processing Fee, $2458.95; Springbrook Holding Company LLC, Software Support, $5874.00; Sturdevant's Auto Value, Supplies, $634.49; Swiftel Communications, Office Phone Bill, $130691.31; T-Mobile, PCS Phone Service, $54.67; Turfguard Lawn Service Inc., Weed Spraying, $80.00; Two Way Solutions Inc, Repairs/Supplies, $75.99; United Parcel Service, Freight, $33.80; United States Postal Service, Postage, $9000.00; Universal Service Adm. Co, USAC Contribution, $33356.52; US Postmaster-Bkgs, Annual Permit Fee, $700.00; Wesco, Supplies, $35369.05; Xcel Energy/NSP, Utility Bill, $9.17; BOWES CONSTRUCTION, Refund Check, $2443.24; Bruns, William, Telephone Refund, $29.96; CHRISTIANSON, MACYN, Refund Check, $288.56; Desmet, Dale, Telephone Refund, $19.66; DOOP, SHILOH, Refund Check, $66.06; Duffy, George & Morgan, Telephone Refund, $9.08; Ellingson, Ethan, Telephone Refund, $59.07; Hagen, Brooklyn, Conserve/Demand Incentive, $175.00; Jensen, Judy, Telephone Refund, $123.89; Keizer, Sarah, Telephone Refund, $20.75; Korbel, Duane & Jeanean, Telephone Refund, $131.02; Krier, Thomas, Telephone Refund, $54.47; Krogman, Sharon, Telephone Refund, $10.91; Labrec, Betty, Telephone Refund, $65.09; LANDWEHR CONSTRUCTION, Refund Check, $3348.89; Langbehn, Jared, Conserve/Demand Incentive, $25.00; Miller, Matthew, Telephone Refund, $91.71; Peterson, Raymond, Telephone Refund, $82.61; RESERVES RE 45 LLC, Refund Check, $30.70; Ross, Bev, Telephone Refund, $34.35; Rupp, James, Telephone Refund, $19.06; THE MAN CAVE BARBER SHOP, Refund Check, $80.00; Thormodsgaard, Rod, Telephone Refund, $8.17; Tuttle, Samuel, Telephone Refund, $65.36; UTECH, LORRAINE, Refund Check, $5.71; PERSONNEL INFORMATION Department Salaries (November): Electric, $261,065.81; Water, $132,658.03; Wastewater, $126,484.08; Telephone, $319,449.84; Retirement, $52,825.01; Social Security, $58,170.74; Insurance, $109,451.34; Deferred Comp, $15,944.02. Salary Changes: J. Nutter, $30.15; M Stearns, $28.06; EXECUTIVE SESSION Motion was made by Hansen, seconded by Hawley to adjourn to an executive session to consult with legal counsel and review communications from legal counsel about proposed or pending litigation or contractual matters and discuss marketing or pricing strategies. All members present voted in favor of the motion. The Board reconvened in open session. CANCELLING CERTAIN OUTSTANDING CHECKS Motion was made by Hawley that the following Resolution No. 45-24 be approved. RESOLUTION NO. 45 – 24 RESOLUTION CANCELLING CERTAIN OUTSTANDING CHECKS WHEREAS, Brookings Municipal Utilities has issued checks that have been outstanding for more than one hundred eighty days. WHEREAS, SDCL 9-23-21 allows for cancellation of checks not timely presented. NOW, THEREFORE, BE IT RESOLVED that the following checks (see listing below) be cancelled and the proper accounts be credited as follows: Electric Fund $3,341.36 Telephone Fund $1,601.79 Total $4,943.15 REPORT OF OPEN CHECKS ELECTRIC FUND 603 THROUGH DATE - 06/30/24 CHECK NO. CHECK DATE AMT. OF CHECK VENDOR NAME 154810 07/24/2023 $104.86 Jordan Mertens 154833 07/24/2023 $141.85 Jordan Snyder 154960 08/14/2023 $28.82 Riham Hussien 154974 08/14/2023 $2.06 Zachary Schwartz 155125 08/28/2023 $47.30 Mohammed Almhed 155432 09/25/2023 $207.27 Hari Chaudhary 155585 10/10/2023 $26.15 Genesis Gonzalez 156000 11/27/2023 $1,600.00 Anytime Fitness 156262 12/11/2023 $23.63 Cole Woessner 156272 12/22/2023 $150.00 William Dye 156279 12/22/2023 $215.00 Travis Pridie 156622 02/12/2024 $59.35 Caleb Moorse 156630 02/12/2024 $19.84 Ryan Roagers 156823 02/29/2024 $94.81 Kenneth Oneal Negron Melendez 157210 04/08/2024 $141.43 David Juarez Espinoza 157480 05/13/2024 $5.54 Autumn Blevins 157491 05/13/2024 $21.78 Reginald Hellkamp 157698 05/28/2024 $100.00 Angel Heredia 157981 06/24/2024 $145.00 Asledi Castillo 157982 06/24/2024 $23.86 Amanda Dandurand 157984 06/24/2024 $110.82 Brynn Graphenteen 157987 06/24/2024 $6.61 Leann Hall 157995 06/24/2024 $65.38 Raul Rivera Total $3,341.36 REPORT OF OPEN CHECKS TELEPHONE FUND 611 THROUGH DATE - 06/30/24 CHECK NO. CHECK DATE AMT. OF CHECK VENDOR NAME 154617 07/10/2023 $16.74 Elise Rasmussen 154793 07/24/2023 $83.77 Adam Forman 154802 07/24/2023 $103.82 Callie Johnson 154813 07/24/2023 $13.49 McKinley Nelson 154816 07/24/2023 $4.00 Adam Piro 154834 07/24/2023 $56.67 Cortni Strong 155127 08/28/2023 $170.00 Kane Basham 155241 09/11/2023 $2.79 Christopher Christopherson 155260 09/11/2023 $58.53 Jonathan Linke 155434 09/25/2023 $19.45 J Dvorak 155454 09/25/2023 $29.67 Hannah Markman 155456 09/25/2023 $16.07 Maurices Store 0243 155457 09/25/2023 $214.51 Tessa Menzel 155464 09/25/2023 $8.08 Lee Sangkwan 155711 10/23/2023 $62.02 Devin J Drietz 155715 10/23/2023 $27.90 Wesley C Harsma 156030 11/27/2023 $170.00 Dylan Cramer 156135 12/11/2023 $76.44 Candi Christopherson 156187 12/11/2023 $36.89 John Jackson 156245 12/11/2023 $21.82 Roxanne Skulstad 156246 12/11/2023 $23.00 Arnold Smith 156592 02/12/2024 $25.93 Austin Adee 156621 02/12/2024 $2.67 Caleb Moorse 156638 02/12/2024 $12.17 Bryson Sik 156645 02/12/2024 $18.51 Rev James Thvedt 156812 02/29/2024 $5.27 Bailey Heim 156816 02/29/2024 $65.36 Heather Johnson 156832 02/29/2024 $31.63 K B Tassler 156834 02/29/2024 $2.67 Kristin Trana 157482 05/13/2024 $39.59 Claires Boutique's Inc 157501 05/13/2024 $28.79 Ruth Morrill 157697 05/28/2024 $3.83 Ralph Harvey 157703 05/28/2024 $53.42 Alexandria Kelly 157708 05/28/2024 $72.86 Brent Molengraaf 157720 05/28/2024 $19.19 Dale Wagner 157859 06/10/2024 $4.24 Matthew Larson Total $1,601.79 Adopted this 9th day of December 2024. ATTEST: ____________________________ _________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Hansen. All members present voted in favor of the motion. DELINQUENT WRITE-OFFS Motion was made by Carruthers that the following Resolution No. 46-24 be approved. RESOLUTION NO. 46 - 24 RESOLUTION FOR AUTHORIZATION TO WRITE OFF DELINQUENT ACCOUNTS FOR UTILITIES AND TELEPHONE DEPARTMENTS BE IT RESOLVED by the Brookings Municipal Utilities Board that pursuant to SDCL 9 -22-4, the accounts attached hereto are hereby determined to be uncollectible and shall be removed from the records and disclosed on this year's financial report. Evidence of such debt shall be retained by the Utilities to support subsequent collections of said accounts. Electric $ 76,326.68 Telephone – Wireline $ 25,802.04 Wastewater $ 12,013.08 Water $ 12,559.59 Refuse $ 4,013.73 TOTAL $130,715.12 Adopted this 9th day of December, 2024. ATTEST: ________________________________ _________________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Hawley. All members present voted in favor of the motion. SURPLUS EQUIPMENT TO BE DESTROYED Motion was made by Hansen that the following Resolution No. 47-24 be approved. RESOLUTION NO. 47 - 24 RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT FOR DESTRUCTION WHEREAS the city of Brookings Municipal Utilities owns property which is no longer necessary, useful or suitable for municipal purposes; and WHEREAS said property is as follows: 9 – Computer Laptops 19 – Computer Monitors 3 - IPADS 13 – Personal Computers 3 – Server Racks 1 – Backup Tape Drive 2 – Cisco Switches 1 – Server Backup Device 1 – Baum Folding Machine YSI Model 5100-Lab Oxygen Instrument SN# 97E0259AH w/BOD Probe DR/850 Colorimeter Calibration Verification Module for Turbidimeter NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board that the Board hereby orders that the above referenced property be declared surplus equipment for destruction in accordance with the provision of SDCL 6-13. Adopted this 9th day of December, 2024. ATTEST: ___________________________________ _________________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Bartels. All members present voted in favor of the motion. CHANGE ORDER NO. 1 ON THE BMU RAW & TREATED WATER PIPELINE PROJECT – PHASE 4 Motion was made by Hawley, seconded by Hansen to approve Change Order No. 1 on the BMU Raw & Treated Water Pipeline Project. All members present voted in favor of the motion. FINAL PAYMENT ON THE BMU RAW & TREATED WATER PIPELINE PROJECT – PHASE 4 Motion was made by Bartels that the following Resolution No. 48-24 be approved. RESOLUTION NO. 48 - 24 RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT ON BMU RAW AND TREATED WATER PIPELINES PROJECT – PHASE 4 BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in the amount of $407,364.03 to Siteworks LLC be approved for the BMU Raw and Treated Water Pipelines Project – Phase 4. BE IT FURTHER RESOLVED that the work for said project be approved. Adopted this 9th day of December, 2024. ATTEST: _________________________________ _________________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Hansen. All members present voted in favor of the motion. FINAL PAYMENT ON THE WWTP GRAVITY THICKENER REPLACEMENT Motion was made by Hansen that the following Resolution No. 49-24 be approved. RESOLUTION NO. 49 - 24 RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT ON WWTP GRAVITY THICKENER REPLACEMENT BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in the amount of $26,120.00 to Gridor Construction Inc. be approved for the WWTP Gravity Thickener Replacement. BE IT FURTHER RESOLVED that the work for said project be approved. Adopted this 9th day of December, 2024. ATTEST: _________________________________ _________________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Carruthers. All members present voted in favor of the motion. 2025 UTILITY BOARD MEETING DATES Motion was made by Hawley, seconded by Carruthers to approve the 2025 Utility Board Meeting dates as presented. All members present voted in favor of the motion. BIDS AWARDING OF BIDS The following bids were opened on December 4, 2024 at 11:00 a.m. and presented at this time for consideration. BMU WELLFIELD EXPANSION PROJECT – WATER DEPARTMENT Base Bid Temporary Pumping Sentry LLC $8,442,850.27 $28,400.00 Gridor Construction $9,869,000.00 $50,000.00 AB Contracting $11,100,000.00 $44,000.00 Motion was made by Carruthers, seconded by Hawley to approve the low base bid and unit price temporary pumping of Sentry LLC in the amount of $8,471,250.27 for the BMU Wellfield Expansion Project base bid and unit price item contingent upon SDDANR approval of the bid. All members present voted in favor of the motion. WATER METERS Metering & Technology Solutions $64,750.00 Ferguson $58,500.00 Motion was made by Hansen, seconded by Hawley that the following low bid be awarded for Water Meters: Ferguson for $58,500.00; and that, after reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. FIBER ACCESS EQUIPMENT Calix $156,518.11 Motion was made by Carruthers, seconded by Hawley that the following bid be awarded for Fiber Access Equipment: Calix for $156,518.11; and that, after reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. RECLOSERS Border States $118,900.00 Resco $111,227.56 Wesco $114,800.00 Motion was made by Hansen, seconded by Hawley that the bids for Reclosers be rejected due to non-compliant bids and that the staff be authorized to negotiate a contract for the purchase of reclosers per SDCL 5018A05 (9). All members present voted in favor of the motion. EXECUTIVE SESSION Motion was made by Hansen, seconded by Hawley to adjourn to an executive session to discuss personnel negotiation and contractual matters. All members present voted in favor of the motion. The Board reconvened in open session. Motion was made by Hansen that the following Resolution No. 50-24 be approved. RESOLUTION NO. 50 - 24 RESOLUTION AUTHORIZING THE AGGREGATE AMOUNT FOR THE 2025 LONG TERM INCENTIVE COMPENSATION PLAN WHEREAS on November 12, 2024, the City of Brookings Municipal Utilities Board (the “Board”) approved and adopted the Brookings Municipal Utilities Long-Term Incentive Compensation Plan (the “LTIP”); and WHEREAS the LTIP provides that each year the Board shall determine the total aggregate amount available for allocation to the Participants’ accounts; and WHEREAS the Board wishes to declare $13,000.00 shall be available for allocation to Participant accounts for 2025. NOW, THEREFORE, BE IT RESOLVED that the Board hereby approves the amount of $13,000.00 be available in the aggregate for allocation to individual Participant accounts. Adopted this 9th day of December, 2024. ATTEST: _________________________________ _________________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Hawley. All members present voted in favor of the motion. ADJOURNMENT The meeting adjourned. ATTEST: ______________________________________ ___________________________________ Seth Hansen, Secretary Tim Harvey, President