HomeMy WebLinkAboutUtilMinutes_2024_09_09Municipal Utilities Board September 9, 2024
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
September 9, 2024, at the Utility building with the following members present: Bartels, Hansen,
Hawley, President Harvey and City Council Liaison Specker. Absent: Carruthers.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held August 12, 2024, and the special meetings held
August 26, 2024, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
20/20 Family Vision, Safety Glasses, $305.00; ABRA Autobody & Glass of Brookings, Vehicle
Maintenance, $163.33; A-I Computer Solutions Of Brookings Inc, Supplies, $19.99; Allegra,
Printed Supplies, $128.18; Appeara, Supplies, $63.68; AT & T Mobility, PCS Phone Service,
$3361.66; Bally Sports North, Contract Fee, $8328.22; Bluefin Payment Systems, Credit Card
Processing Fee, $14910.16; Bobcat Of Brookings, Supplies/Equipment Rental, $574.30; Bobcat
Of Brookings, Trailer, $15480.00; Border States Elec Supply, Supplies, $4160.91; Border States
Elec Supply, Systems/Cabling Inv, $486.92; Brookings Auto Mall, Vehicle Maintenance, $74.90;
Brookings County Finance Office, Vehicle Registration/Plates, $4086.34; Brookings Credit
Bureau & Collection Agency, Delinq. Account Collection, $6.40; Brookings Dumpster Service,
Sanitation Service, $539.72; Brookings Municipal Utilities, Office Utility Bill, $57574.31;
Brookings Small Engine LLC, Supplies/Repair, $71.85; Business Track, Credit Card Processing
Fee, $9934.25; Card Connect, Credit Card Processing Fee, $9473.46; Carquest Auto Supply,
Work Equip Maintenance/Supplies, $347.60; CBS Sports Network, Contract Fee, $283.11; CDW
Government Inc, Computer Supplies, $956.08; City of Brookings, Contract Fee, $6441.84; Core
& Main, Supplies, $9146.28; Courtesy Plumbing Inc., Repair/Supplies, $244.03; Credit
Collections Bureau, Delinq. Account Collection, $240.41; Culligan of Brookings, Bottled Water,
$66.00; Dakota Bodies LLC, Hotstick Box, $2262.84; Dakota Mainstem, Membership Dues,
$2915.58; Dakota Supply Group, Supplies, $1292.18; Dave's Window Cleaning, Inc, Window
Service, $78.00; Dept Of The Treasury, Federal Tax, $6083.67; DHE, LLC, Maintenance Fee,
$996.63; Ditch Witch UnderCon, Supplies/Work Equip Maint, $1431.71; Double K Sales &
Detailing LLC, Work Equipment Maintenance, $1850.29; Flexible Pipe Tools & Equip, Work
Equip Maintenance/Supplies, $821.00; Foerster Supply Inc, Supplies, $230.00; Fortra, LLC,
License/Support, $5399.18; Fox Corporation, Contract Fee, $129.92; Golden West Technologies
Inc., Tech Support, $6067.20; Goldfield Telecom LC, Supplies, $1693.23; Grainger, Supplies,
$368.71; Graybar Electric Company, Supplies, $1230.54; Graybar Electric Company,
Systems/Cabling Inv, $17753.18; Gridor Const., Inc., Water Treatment Plant, $1479513.00;
Hawkins Inc, Chemicals, $7054.00; HDR, Inc, Engineering Service, $14137.50; Homestead Do
It Center, Supplies, $62.10; Huber Technology Inc, Supplies, $529.90; Innovative Systems,
Software/Hardware Maintenance, $21900.00; Insight Direct USA, Inc, Warranty Extension,
$2840.04; Interstate Telecommunications Cooperative, Telephone Expense, $369.76; Jenne, Inc,
Systems/Cabling Inv, $6945.12; Julius, Laura, Travel, $337.53; Kabris, Curt, Travel, $1044.29;
Lowe's, Supplies, $1108.13; Lumen, Telco Settlement, $272.22; Martin's Inc, Diesel/Oil, $90.67;
Matheson Tri-Gas Inc, Supplies, $589.88; Mediacom LLC, Broadband Service, $89.95; Meyer,
Steve, Travel, $147.40; Midcontinent Comm., Contract Fee, $744.82; Missouri River Energy
Services, AMI Smart Grid, $23676.84; Moss Adams LLP, Consulting Service, $600.00; NCTC,
TV Programs Fee, $81170.32; Nexstar Broadcasting, Inc., Contract Fee, $12665.69;
Northwestern Energy, Natural Gas, $33.23; Office Peeps Inc, Supplies, $1390.53; OneNeck IT
Solutions LLC, Hardware/Software/Consulting, $296.99; Pests B Dead LLC, Pest Control,
$190.00; Pete Lien & Sons Inc, Chemicals, $13141.69; Prolec-GE Waukesha, Inc, Supplies,
$75.40; Prunty Construction Co, Inc, Raw/Treated Water Pipelines, $168346.84; Prussman
Contracting Inc, Lead Water Service Replacement, $126564.97; Prussman Contracting Inc, Main
Repair/Equipment Rental, $1751.26; Quality Flow Systems, Inc, Equipment Maintenance,
$9109.32; Ramsdell F&M Ltd., LP Fill, $13.86; RC First Aid, Supplies, $149.00; Resco,
Transformers, $93825.00; Runnings, Supplies, $328.39; Schoon's Pump N' Pak, Vehicle
Gasoline, $1851.88; SD Dept of Health Lab Remit Center, Testing W-WW Samples, $3010.00;
SD Dept of Rev, Enhanced 911, $13141.80; SD State Treasurer, Communication Impaired Fee,
$1809.65; SD Treasurer, Sales/Excise Tax, $189522.47; SDSU Financial Aid Office,
Scholarship, $1000.00; Siteworks Inc, Raw/Treated Water Pipelines, $893783.76; South Dakota
Newspaper Services. Inc, Employment Advertising, $1283.55; South Dakota One Call, Locate
Fee, $621.60; Springbrook, Credit Card Processing Fee, $2862.38; Springbrook Holding
Company LLC, Software Support, $5833.00; SPX Aids To Navigation, Monitoring Service,
$480.00; Stuart C. Irby, Supplies, $3035.25; Sturdevant's Auto Value, Supplies, $170.48; Swiftel
Communications, Office Phone Bill, $127712.93; The Dinner Detective, Event Supplies,
$1522.50; T-Mobile, PCS Phone Service, $54.67; United Parcel Service, Freight, $438.39;
United States Postal Service, Postage, $9000.00; Universal Service Adm. Co, USAC
Contribution, $30627.67; University of Sioux Falls, Scholarship, $500.00; USA Bluebook,
Supplies, $2080.96; Wesco, Supplies, $5346.00; Winter Contracting, LLC, Interceptor
Replacmenet Phase 3, $301947.78; Woodbury County Treasurer, IA Real Estate Tax, $7254.00;
WW Tire Service Inc, Work Equipment Maintenance, $202.83; Xcel Energy/NSP, Utility Bill,
$18.19; BMU EWTP, Conserve/Demand Incentive, $4000.00; Byers, Ryan, Conserve/Demand
Incentive, $1000.00; Coplan, Janet, Telephone Refund, $13.61; Craft Fusion, Conserve/Demand
Incentive, $400.00; F & P PROPERTIES, Refund Check, $66.97; Follett, Derek, Telephone
Refund, $232.64; Goodfellow, Doris, Telephone Refund, $1079.14; HAUSMANN
CONSTRUCTION, Refund Check, $2509.65; HEIDE, KEATON, Refund Check, $56.10;
Jenner, Roger, Conserve/Demand Incentive, $150.00; JL LUBE ENTERPRISES, Refund Check,
$87.11; Jorgensen, Johnna, Telephone Refund, $62.64; Kavasseri, Rajesh, Telephone Refund,
$67.81; Lutz, Kim, Telephone Refund, $69.45; McDaniel, Cindy, Telephone Refund, $32.95;
MEYERS, KENT, Refund Check, $20.80; Meyers, Kent, Telephone Refund, $231.42; Moerke,
Dan, Telephone Refund, $18.17; Mohs, Jim, Conserve/Demand Incentive, $150.00; MOORE
RENTALS, Refund Check, $49.02; Morud, Maynard, Telephone Refund, $75.00; Niklason,
Rick, Telephone Refund, $28.48; PAHL, D JEAN, Refund Check, $115.36; Razor's Edge,
Telephone Refund, $30.86; Rederth, Sally, Telephone Refund, $59.34; RINGNECK
INVESTMENT GROUP INC, Refund Check, $97.56; Schumacher, Savannah, Telephone
Refund, $24.52; SOUTHLAND ESTATES II, Refund Check, $70.37; The Skin Studio,
Telephone Refund, $85.76; Tschetter, Samantha, Conserve/Demand Incentive, $25.00;
Venhuizen, Lynda, Telephone Refund, $85.16;
PERSONNEL INFORMATION
Department Salaries (August): Electric, $305,182.17; Water, $139,739.90; Wastewater,
$147,896.62; Telephone, $353,302.29; Retirement, $54,062.95; Social Security, $68,239.64;
Insurance, $105,838.65; Deferred Comp, $16,639.18.
Salary Changes: J. Borns, $41.46; J. Bohl, $19.09; K. Cooke, $19.09; P. Chase, $27.21; T.
Dahmen, $49.04; J. Ekern, $41.46; C. Grimsley, $17.38; E. Hiltunen, $19.09; T. Hiltunen,
$19.09; J. Horst, $45.38; K. Jensen, $33.25; S. Kindt, $49.04; J. Kleinemas, $45.38; J. Kriese,
$43.09; J. Larson, $45.38; J. Lenander, $23.17; J. Lounsbery, $42.70; B. Mack, $19.09; M.
Menken, $42.70; B. Nelson, $41.46; J. Owen, $25.45; D. Patrick $26.85; R. Petersen, $23.22; S.
Rients, $41.46; C. Strand, $45.38; L. Swenson, $41.46; J. Tagg, $19.09; J. VanEde, $30.43; M.
Beynon, $41.46; A. Brech, $37.67; D. Denison, $37.67; J. Hanson, $43.09; E. Henningsen,
$41.46; K. Henningsen, $19.09; J. Jensen, $37.67; T. Koch, $43.09; A. Landsman, $28.19; D.
Loban, $35.21; W. Lower, $29.48; C. May, $41.46; T. McClain, $35.89; K. Woodell, $21.14; M.
Page, $35.21; B. Peterson, $34.18; M. Redmond, $19.09; J. Reller, $32.30; B. Scott, $37.67; N.
Vandersnick, $37.67; M. Volkers, $39.52; D. Weekes, $35.89; R. Wendland, $37.67; A. Witte,
$21.14; J. Axtell, $38.48; C. Bohlen, $33.25; T. Bruna, $33.25; W. Clark, $38.48; B. Goodfellow,
$18.55; K. Falconer, $22.26; M. Hagemann, $27.31; M. Heninger, $49.04; T. Hietpas, $18.55; C.
Koerlin, $25.95; J. McKibben, $33.25; T. Mumby, $27.31; J. Nielsen, $26.07; J. Nutter, $28.64;
C. Otis, $24.73; C. Petersen, $24.73; K. Resmen, $17.38; A. Skyberg, $35.95; M. Sterns, $26.59;
D. Steege, $49.04; S. Stulken, $28.64; J. Wagner, $29.54; D. Wakeman, $45.38; N. Axtell,
$52.54; J. Brown, $27.66; D. Brutty, $35.45; C. Carpenter, $39.52; M. Collins, $49.04; T.
Coverstone, $23.27; J. Denison, $22.34; D DesLauriers, $47.65; L. Dickey, $47.65; A. Egeberg,
$32.54; T. Everding, $23.27; R. Foster, $45.38; A. Haberman, $47.65; S. Hinricher, $32.54; K.
Hougland, $31.03; C. Hubbard, $23.27; I. Kruse, $47.65; J. Ladegaard, $31.03; N. Maher,
$31.03; S. Mathison, $39.22; K. McClain, $27.66; R. Meyer, $19.09; J. Millard, $47.65, G.
Nelson, $19.09; C. Nutter, $45.38; J. Pedersen, $45.38; M. Robinson, $47.61; T. Rymerson,
$30.76; C. Sandmeier, $41.46; B. Steffen, $47.65; T. Swanson, $52.54; C. Tvinnereim, $22.34;
C. VanDyke, $22.34; V. Voegeli, $47.65; J. Volkers, $47.65; M. Vrchota, $47.65; T. Ward,
$22.34;
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session for
the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Hawley, seconded by Bartels that the following adjustments be
made to management wages effective October 1, 2024. All members present voted in favor of
the motion.
I. Cost of Living Adjustments:
Increase the following salaried positions by 5% effective October 1, 2024:
Executive Vice President/General Manager
Electric Department Manager
Water/Wastewater and Engineering Manager
Swiftel Operations Manager
Relationship & Communications Manager
Managing Director of Information & Operations Technology
Communications Coordinator
Customer Sales and Support Coordinator
Billing & Collection Supervisor
Accounting Supervisor
Human Resource Director
Engineering Supervisor
Water/Wastewater Plants Supervisor
Wastewater Collection & Water Distribution Supervisor
Electric Construction Supervisor
Electric Maintenance Supervisor
Central Office Supervisor
Swiftel Operations Supervisor
Swiftel Sales & Marketing Supervisor
Increase the following salaried positions by 3% for market adjustments effective
October 1, 2024:
Electric Department Manager
Water/Wastewater and Engineering Manager
Swiftel Operations Manager
Communications Coordinator
Customer Sales and Support Coordinator
Electric Construction Supervisor
Electric Maintenance Supervisor
Increase the following salaried positions by 5% for market adjustments effective
October 1, 2024:
Accounting Supervisor
Human Resource Director
Wastewater Collection & Water Distribution Supervisor
Relationship & Communications Manager
Executive Vice President/General Manager
All members present voted in favor of the motion.
2025 CAPITAL IMPROVEMENT PROGRAM
Motion was made by Hawley that the following Resolution No. 29-24 be approved.
RESOLUTION NO. 29 - 24
RESOLUTION APPROVING
2025 CAPITAL IMPROVEMENT PROGRAM
WHEREAS a Capital Improvement Program has been reviewed by the Brookings
Municipal Utilities Board which presents revenues, expenditures and capital outlays according to
operating fund; and
WHEREAS after due consideration the Board finds that said program sets forth a
sound financial plan for the operation for the utilities governed.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Capital Improvement Program dated September 9, 2024, now on file in the office
of the Executive Vice President/General Manager is hereby approved.
Adopted this 9th day of September, 2024.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SET DATE FOR PUBLIC HEARING ON 2025 BUDGET AND RATES
Motion was made by Bartels, seconded by Hawley that a public hearing be held on The
2025 budget and utility rates at the Board Meeting to be held on Tuesday, October 15, 2024, at
1:00 p.m. All members present voted in favor of the motion.
POLICY MANUAL AMENDMENTS
Motion was made by Hawley that the following Resolution No. 30-24 be approved.
RESOLUTION NO. 30 - 24
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the “Board”), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that an amendment to the
Personnel Policy, Section 308.01, Vacation Leave and Section 307.03, Specific Wage Policies in
said statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 9th day of September, 2024.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
RESOLUTION OF SUPPORT FOR THE DAKOTA MAINSTEM REGIONAL WATER
SYSTEM
Motion was made by Bartels that the following Resolution No. 31-24 be approved.
RESOLUTION NO. 31-24
A RESOLUTION OF SUPPORT FOR THE DAKOTA
MAINSTEM REGIONAL WATER SYSTEM
WHEREAS, access to reliable and safe water supply is essential for the health,
economic stability, and overall well-being of communities within our region; and
WHEREAS, the Dakota Mainstem Regional Water System (“DMRWS”) is a
proposed initiative aimed at ensuring a sustainable and high-quality water supply for residential,
agricultural, commercial, and industrial needs across the region; and
WHEREAS, the DMRWS will enhance water infrastructure, improve water
delivery efficiency, and provide a long-term solution to water scarcity, local source water
contamination, and quality challenges faced by our communities; and
WHEREAS, the implementation of the DMRWS will support economic
development, attract new businesses, and provide opportunities for growth and prosperity within
our region; and
WHEREAS, the DMRWS aligns with federal, state, and local goals for
environmental stewardship, public health, and infrastructure resilience; and
WHEREAS, collaboration between local governments, tribal nations, and other
stakeholders is crucial for the successful planning, funding, and implementation of the DMRWS;
and
WHEREAS, the support and active participation of our Brookings Municipal
Utilities will significantly contribute to the advancement of this vital project;
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that:
1. Support: Brookings Municipal Utilities hereby expresses its full support for the Dakota
Mainstem Regional Water System and recognizes its importance for the future of our
region.
2. Collaboration: Brookings Municipal Utilities commits to working collaboratively with
other local governments, tribal nations, state and federal agencies, and stakeholders to
advocate for the necessary funding, resources, and policies to advance the DMRWS.
3. Advocacy: Brookings Municipal Utilities encourages all relevant parties to prioritize
the Dakota Mainstem Regional Water System in legislative and budgetary decisions,
recognizing the critical role it plays in ensuring a sustainable water future for our
communities.
4. Public Awareness: Brookings Municipal Utilities will support and/or engage in efforts
to raise public awareness about the benefits and significance of the DMRWS, fostering
community support and understanding.
Adopted this 9th day of September, 2024.
ATTEST:
___________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
PADMOUNTED TRANSFORMERS
ITEM #1 ITEM #2 ITEM #3 ITEM #4 ITEM #5
Bid QTY: 2 QTY: 2 QTY:2 QTY 6 QTY 10
Bidder Security 45 KVA 75 KVA 112.5 KVA 15 KVA 25 KVA
3 Phase 3 Phase 3 Phase 1 PHASE 1 PHASE
208Y/120 208Y/120 208Y/120 240-120 240-120
DSG 10% $ 40,524.22 $ 45,042.10 $ 51,680.00 $ 14,294.10 $ 27,000.00
IRBY 10% $ 36,550.00 $ 42,530.00 $ 46,850.00 $ 39,690.00 $ 75,350.00
RESCO *10% *30,618.46 *32,267.00 *34,175.40 *17,843.10 *33,323.10
WESCO *10% *51,236.00 *53,600.00 *57,240.00 *35,654.00 *63,250.00
*Noncompliant
SWITCHGEAR
ITEM 1 ITEM 2 ITEM 3
QTY. OF QTY. OF QTY. OF
Bidder Bid Security 10 2 12
Two-Way Four-Way FIBERGLASS
SWITCHGEAR SWITCHGEAR BOX PADS
Border States (Hubbell) 10% $293,181.50 $77,608.98 $30,572.40
IRBY (S&C) 10% $266,600.00 $43,800.00 $25,200.00
RESCO (FPE) 10% $289,948.50 $54,305.16 $27,466.68
DSG (FPE) 10% $286,697.20 $53,696.22 No Bid
Motion was made by Hansen, seconded by Hawley that the following low bids be
awarded for Switchgear and Padmount Transformers: Irby for Item 1 - 2 45 KVA 3 Phase
Transformers, $36,550.00; Item 2- 2 75 KVA Padmounted Transformers, $42,530.00; Item 3 – 2
– 112.5 KVA 3 Phase Transformers - $46,850.00; DSG for Item 4 – 6 15 KVA Single Phase
Transformers - $14,294.10; and Item 5 – 10 – 25 KVA Single Phase Transformers - $27,000.00;
IRBY for Item 1 – 10 Two Way Switchgear - $266,600.00; Item 2 – 2 Four Way Switchgear -
$43,800.00; and Item 3 – 12 Fiberglass Box Pads - $25,200.00; and that, after reviewing the
contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
___________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President