HomeMy WebLinkAboutUtilMinutes_2024_08_12Municipal Utilities Board August 12, 2024
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
August 12, 2024, at the Utility building with the following members present: Bartels, Hansen,
Hawley and President Harvey and City Council Liaisons Avery. Absent: Carruthers..
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held July , and the special meeting held June 24, 2024,
were read and approved. All members present voted in favor of the motion.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
605 Custom Design LLC, Event Supplies, $749.00; 605 Custom Design LLC, Uniforms,
$120.00; ABM Manufacturing LLC, Supplies, $25.00; ADP, Inc, Payroll Processing Fee,
$1999.84; A-I Computer Solutions Of Brookings Inc, Supplies, $159.98; Allegra, Printed
Supplies, $196.52; Anixter Inc, Supplies, $286.38; Appeara, Supplies, $68.60; Aqua-Tronics Inc,
Cable Fault Locator Transmitter, $6220.29; Aqua-Tronics Inc, Supplies, $164.82; AT & T
Mobility, PCS Phone Service, $3418.22; Aureon Network Services, LNP Fees, $240.00;
Austreim Excavating, Equipment Rental, $382.50; Bally Sports North, Contract Fee, $8345.50;
Banner Associates Inc, Engineering Consulting, $3882.65; Bendix Inc., Printer/Copier
Maintenance, $65.83; Bluefin Payment Systems, Credit Card Processing Fee, $12199.85; Bobcat
Of Brookings, Supplies/Equipment Rental, $428.95; Border States Elec Supply, Supplies,
$5258.01; Bowes Construction Inc, Gravel, $101.15; Brookings Auto Mall, Vehicle
Maintenance, $1288.87; Brookings County Finance Office, Vehicle Registration/Plates,
$7001.44; Brookings Credit Bureau & Collection Agency, Delinq. Account Collection, $48.98;
Brookings Dumpster Service, Sanitation Service, $539.72; Brookings Engraving, Supplies,
$74.00; Brookings Municipal Utilities, Office Utility Bill, $52627.38; Brookings Radio,
Advertising, $1895.00; Brower Construction, Roof Repair, $6250.00; Buhls Dry Cleaners &
Linen Supply, Rug/Supplies, $370.20; Business Track, Credit Card Processing Fee, $8217.29;
Calix Inc., Inventory, $388.83; Card Connect, Credit Card Processing Fee, $9127.11; Carquest
Auto Supply, Work Equip Maintenance/Supplies, $391.58; CBS Sports Network, Contract Fee,
$272.51; CDW Government Inc, Computer Supplies, $1377.10; CDW Government Inc,
Systems/Cabling Inv, $15.24; Century Business Products, Printer, $1696.42; Century Business
Products, Printer/Copier Maintenance, $1320.23; Century Link, Telephone Expense, $334.34;
City of Brookings, Contract Fee, $6441.84; City of Brookings Landfill, Landfill Fee, $244.87;
Complete Plumbing Inc., Labor/Supplies, $1033.56; Connections Inc, EAP Service, $1025.82;
Core & Main, Check Valves/Gaskets/Seals, $14294.46; Core & Main, Supplies, $11866.93;
Courtesy Plumbing Inc., Repair/Supplies, $878.90; Credit Collections Bureau, Delinq. Account
Collection, $284.67; Crescent Electric Supply, Systems/Cabling Inv, $125.90; Crippled Designs,
Uniforms, $14.00; Culligan of Brookings, Bottled Water, $66.00; Dakota Supply Group,
Systems/Cabling Inv, $3722.57; Dave's Window Cleaning, Inc, Window Service, $78.00; Dept
Of The Treasury, Federal Tax, $5927.92; DesLauriers, Scott, Conserve/Demand Incentive,
$25.00; DeZURIK, Inc., Supplies, $5166.78; DGR Engineering Inc, Engineering Service,
$4306.50; DHE, LLC, Maintenance Fee, $996.63; Directory Resources Co LLC, Software
Maintenance, $2500.00; Einspahr Auto Plaza, Vehicle Maintenance, $217.45; Ethanol Products
LLC, Chemicals, $906.72; Eurofins Eaton Analytical LLC, Analysis, $300.00; Express
Communications, Inc., Telco Settlement, $10142.38; Farmers Implement Irrigation, Work
Equipment Maintenance, $6288.34; Fastenal Company, Supplies, $88.10; Foerster Supply Inc,
Supplies, $898.00; Fox Corporation, Contract Fee, $124.99; Fox Scientific Inc., Supplies,
$546.37; Franz Reprographics, Plotter Maintenance, $172.03; Frontier Precision Inc, Supplies,
$873.00; G & R Controls, Equipment Repair/Supplies, $3108.66; Gacke Enterprise, Lime Sludge
Disposal, $15488.00; General Repair Service Inc, Repair/Supplies, $3778.15; Golden West
Technologies Inc., Tech Support, $4760.00; Grainger, Supplies, $795.96; Graybar Electric
Company, Supplies, $7776.90; Graybar Electric Company, Systems/Cabling Inv, $5371.69;
Gridor Const., Inc., Water Treatment Plant, $1161135.00; Gridor Const., Inc., WWTP Gravity
Thickener, $155016.60; GuidePoint Security, LLC, Hardware, $13553.04; GuidePoint Security,
LLC, Software Licensing, $383.08; Hawkins Inc, Chemicals, $12816.61; HDR, Inc, Engineering
Service, $8320.00; Heartland Video Systems, Inc., Supplies, $1005.52; Hillyard/Sioux Falls,
Janitorial Supplies, $622.84; Homestead Do It Center, Supplies, $991.26; Hometown Service &
Tire LLC, Vehicle Maintenance, $360.00; Hydro-Klean, LLC, Manhole Rehabilitation,
$101620.35; Innovative Systems, Software/Hardware Maintenance, $21900.00; Interstate All
Battery Center, Supplies, $3120.00; Interstate Telecommunications Cooperative, Telephone
Expense, $357.82; Jaymar, Printed Supplies, $1007.90; Jenne, Inc, Systems/Cabling Inv,
$1513.05; John Deere Financial, Supplies, $103.87; Johnny On The Spot, Inc, Toilet Rental,
$300.00; Justice Fire & Safety Inc, Fire Extinguisher/Maintenance, $840.00; Kenner Plumbing
Inc., Repairs/Supplies, $410.88; Locators & Supplies, Supplies, $46.26; Lone Star Telequip, Inc.,
Supplies, $103.70; Lowe's, Supplies, $2701.30; Lowe's, Systems/Cabling Inv, $97.10; Lumen,
Telco Settlement, $272.22; M & T Fire and Safety, Inc, Supplies, $320.00; Martin's Inc,
Diesel/Oil, $935.00; Matheson Tri-Gas Inc, Supplies, $563.89; Mediacom LLC, Broadband
Service, $89.95; Mid South Telecom, Repairs/Supplies, $100.00; Midamerican Energy, Utility
Bill, $13.59; Midcontinent Comm., Contract Fee, $652.97; Missouri River Energy Services,
Supplemental Power, $1771348.63; Missouri River Energy Services, WAPA Allocation,
$260391.94; Monnens, Micheal, Conserve/Demand Incentive, $425.00; Moss Adams LLP,
Consulting Service, $600.00; MVTL Laboratories Inc., Wastewater Analysis, $499.20; Napa
Auto Parts, Supplies, $23.83; NCTC, TV Programs Fee, $82194.03; Nexstar Broadcasting, Inc.,
Contract Fee, $12726.27; Northern Truck Equipment, Equipment/Maintenance, $358.46;
Northwestern Energy, Natural Gas, $56.67; Novak Sanitary Service, Shredding, $322.73; Office
Peeps Inc, Supplies, $691.20; OneNeck IT Solutions LLC, Annual Subscription/Maintenance,
$8817.96; OneNeck IT Solutions LLC, Hardware/Software/Consulting, $4103.25; OneNeck IT
Solutions LLC, Network Adapters, $5897.61; Outlaw Graphics, Supplies/Decals, $450.00;
Patriots Grub and Sweets, Employee Recognition, $150.00; Pete Lien & Sons Inc, Chemicals,
$19182.12; Pizza Ranch, Event Supplies, $517.95; Prunty Construction Co, Inc, Raw/Treated
Water Pipelines, $481743.94; Prussman Contracting Inc, Lead Water Service Replacement,
$175210.88; Prussman Contracting Inc, Main Repair/Equipment Rental, $1081.25; Quadient,
Inc., Postage Meter Rental, $832.00; Ramsdell F&M Ltd., LP Fill, $13.86; Resco, Supplies,
$1924.55; Runnings, Supplies, $4737.73; Schaffer Law Office, Prof. LLC, Legal Service,
$200.00; Schoon's Pump N' Pak, Vehicle Gasoline, $1962.96; SD Dept of Environ & Nat,
Certification, $60.00; SD Dept of Health Lab Remit Center, Testing W-WW Samples, $338.00;
SD Dept of Rev, Enhanced 911, $13067.32; SD Telecom Association, Assessment, $11943.00;
SD Treasurer, Sales/Excise Tax, $189268.45; SDN Communications, Circuit Lease, $19568.93;
Sioux Valley Environmental, Supplies, $250.00; Siteworks Inc, Raw/Treated Water Pipelines,
$382783.82; South Dakota One Call, Locate Fee, $706.65; South Dakota Public Assurance
Alliance, General Liability/Property Ins, $215.19; Springbrook, Credit Card Processing Fee,
$2395.93; Springbrook Holding Company LLC, Software Support, $6391.00; Stan Houston
Equipment Co Inc, Supplies, $518.00; Sturdevant's Auto Value, Supplies, $202.47; Swiftel
Communications, Office Phone Bill, $126285.86; Teledynamics, Systems/Cabling Inv, $330.46;
The UPS Store, Freight, $50.09; Thermo Fisher Scientific (Asheville) LLC, Supplies, $685.24;
Thryv, Advertising, $441.06; T-Mobile, PCS Phone Service, $54.67; Turfguard Lawn Service
Inc., Weed Spraying, $80.00; Uline, Supplies, $850.44; United Parcel Service, Freight, $50.70;
Universal Service Adm. Co, USAC Contribution, $30627.67; USA Bluebook, Supplies,
$4816.97; Vantage Point Solutions Inc., Engineering Consulting, $2305.00; Vermeer High
Plains, Supplies, $624.00; VoIP Supply Co, Systems/Cabling Inv, $588.69; Wesco, Supplies,
$2962.98; Winter Contracting, LLC, Interceptor Replacement Phase 3, $196474.41; Witt, Eric,
Travel, $128.72; Xcel Energy/NSP, Utility Bill, $9.27; Zesto, Event Supplies, $733.50; ZOHO
Corporation, Annual Subscription, $5995.00; ANDERSON, KYLIE, Refund Check, $159.87;
Applebee's Neighborhood Grill, Telephone Refund, $33.21; Bardales Castellanos, Aryeri,
Telephone Refund, $55.34; Barnes, Paul, Telephone Refund, $324.59; Berens, Makayla,
Telephone Refund, $55.34; Biermann, Spencer, Telephone Refund, $76.44; Blogg, Jenna,
Telephone Refund, $18.45; Boomsma, Lizzi, Telephone Refund, $37.41; Brummer, Russell,
Telephone Refund, $40.86; Chapin, Karlee, Telephone Refund, $50.86; Christenson, Cody,
Telephone Refund, $49.02; Christiansen, Seth, Telephone Refund, $60.61; Converse, Craig,
Telephone Refund, $39.62; Dejong, Jason, Telephone Refund, $55.34; Depriest, Jaron,
Telephone Refund, $95.15; Devine, Laura, Telephone Refund, $21.37; Devries, Emerson,
Telephone Refund, $55.34; Dybdahl, Braden, Telephone Refund, $90.29; Elgert, Jesse,
Telephone Refund, $55.34; Fawcett, Travis, Telephone Refund, $7.91; Fiedler, Connor,
Telephone Refund, $99.80; Fischer, Harley, Telephone Refund, $69.96; Flanagan, Moriah,
Telephone Refund, $36.90; Funderburg, Preston, Telephone Refund, $60.61; Greenfield, Garret,
Telephone Refund, $82.44; Hai, Darla, Telephone Refund, $46.62; Hall-Schmitz, Kennedy,
Telephone Refund, $140.00; Hardt, Mary, Telephone Refund, $8.01; Hatfield, Gary, Telephone
Refund, $237.82; Headley, Marcella, Telephone Refund, $23.80; Heilman, Spencer, Telephone
Refund, $68.89; Helland, James, Telephone Refund, $6.84; Hettinga, Meghan, Telephone
Refund, $82.44; Holm, Carter, Telephone Refund, $82.44; Houg, John, Telephone Refund,
$72.17; Hunter, Cala, Telephone Refund, $57.98; HUNTER, JODI, Refund Check, $19.77;
INNOVATION VILLAGE, Refund Check, $49.53; Krogman, Caden, Telephone Refund, $28.99;
Ladany, Megan, Telephone Refund, $74.78; Lindgren, Caren, Telephone Refund, $36.48;
Ludewig, Collin, Telephone Refund, $139.72; Mahatoo, Reece, Telephone Refund, $78.73;
Marolt, Sylvia, Telephone Refund, $55.34; Martinmaas, Cameron, Telephone Refund, $44.80;
McAreavey, Kayla, Telephone Refund, $18.70; McCormick, Kibbi, Telephone Refund, $82.44;
Mehegan, Joanne, Telephone Refund, $49.23; Mesner, Candace, Telephone Refund, $55.77;
Mesner, Olivia, Telephone Refund, $55.77; Miles, Hunter, Telephone Refund, $36.90; Mills,
Jacob, Telephone Refund, $38.77; Mirreaux, Elias, Telephone Refund, $242.17; Mollard,
Alexandria, Telephone Refund, $94.22; Nelson, Alyssa, Telephone Refund, $54.86; Oneill, Terry,
Telephone Refund, $78.73; Pahl, Doris, Telephone Refund, $18.66; Parks, Sean, Telephone
Refund, $98.15; Parry, Dawson, Telephone Refund, $250.00; Pedde, Ryker, Telephone Refund,
$60.61; Perumal, Omathanu, Telephone Refund, $33.85; Peterson, Tate, Telephone Refund,
$94.22; Risa, Walker, Telephone Refund, $59.05; Rocha, Miguel, Telephone Refund, $82.44;
Rust, Travis, Telephone Refund, $99.06; Sargeant, Lynn, Telephone Refund, $15.69; Sattler,
Sierra, Telephone Refund, $68.89; Sayre, Tyler, Telephone Refund, $55.34; Schaap, Emma,
Telephone Refund, $44.80; Shoup, Carter, Telephone Refund, $86.36; Smith-Schierholz, Casey,
Telephone Refund, $104.99; Sorlie, Shay, Telephone Refund, $2.08; Stoel, Samantha, Telephone
Refund, $55.34; SVARTOIEN, CALEB, Refund Check, $153.23; Svartoien, Caleb, Telephone
Refund, $63.25; Swee, Sabrina, Telephone Refund, $36.09; Thompson Electric, Telephone
Refund, $17.16; Tornberg, Sadie, Telephone Refund, $13.11; Tuttle, Nathan, Telephone Refund,
$86.36; Whitaker, Carrie, Telephone Refund, $98.53; WICKS, ZENO & ROXANNE, Refund
Check, $60.01; Woolston, Timothy, Telephone Refund, $66.73; Younis, Mohammad, Telephone
Refund, $40.68; Zehms, Matthew, Telephone Refund, $217.19;
PERSONNEL INFORMATION
Department Salaries (July): Electric, $282,718.90; Water, $136,759.34; Wastewater,
$135,309.54; Telephone, $336,863.95; Retirement, $49,840.10; Social Security, $64,337.19;
Insurance, $105,838.65; Deferred Comp, $15,476.48.
Salary Changes: P. Chase, $25.91; K. McClain, $26.34
HENKINSCHULTZ PRESENTATION
HenkinSchultz staff presented their media report, focusing in on activity from May to
June 2024.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels to adjourn to an executive session for
the purpose of consulting with legal counsel and reviewing communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies and personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Financial & IT Manager, presented a quarterly financial review of second
quarter 2024.
REVIEW OF 2025 CAPITAL IMPROVEMENT PROGRAM
The staff presented the proposed 2025 Capital Improvement Program for all funds. No
action was taken.
MUTUAL AID AGREEMENT WITH MINNESOTA MUNICIPAL UTILITIES ASS’N
Motion was made by Hawley that the following Resolution No. 26-24 be approved.
RESOLUTION NO. 26 - 24
RESOLUTION REGARDING MUTUAL AID ASSISTANCE
WHEREAS Brookings Municipal Utilities, (“Utility”), operates and maintains a
municipal electric, water, wastewater, and telecommunications utility.
WHEREAS, Utility wishes to cooperate with other cities which own and operate
utility systems and other publicly owned utility organizations (“Publicly Owned Utilities”); and
WHEREAS, Utility is a member of the Minnesota Municipal Utilities Association
(“MMUA”) and MMUA has developed a program to encourage and foster mutual aid between
and among Publicly Owned Utilities in the event of disasters and emergencies; and
WHEREAS, the Federal Emergency Management Agency (“FEMA”) has
established a rule which provides that FEMA will reimburse mutual aid costs for a particular
disaster or emergency only if mutual aid participants have signed a written agreement prior to
that disaster or emergency; and
WHEREAS, prudent and appropriate charges should be established from time to
time which may be paid to Utility for its provision of mutual aid services and which may be paid
to other Publicly Owned Utilities which may provide mutual aid assistance to Utility.
NOW THEREFORE BE IT RESOLVED BY the Brookings Municipal Utilities
Board:
1. The Executive Vice President/General Manager is hereby authorized and directed to
execute and deliver the MMUA Mutual Aid Agreement (attached hereto) and such
other documents and agreements as may be necessary to implement Utility’s
participation in the MMUA Mutual Aid Program and to qualify for FEMA
reimbursement of mutual aid costs.
2. The managing staff of the Utility shall establish reasonable rates for reimbursement of
its labor and equipment costs as contemplated in FEMA rules, and periodically revise
such rates as necessary.
3. Utility will provide mutual aid assistance to other Publicly Owned Utilities if
management determines (a) that the reliability and performance of utility’s system(s)
and the public health and safety of city residents and customers will not be materially
and adversely affected, (b) the other Publicly Owned Utility has executed the MMUA
Mutual Aid Agreement (or an agreement substantially similar in form and content)
and (c) the other Publicly Owned Utility has established rates for reimbursement of
Utility’s labor and equipment costs which are reasonably comparable to those
established by Utility.
Adopted this 12th day of August, 2024.
ATTEST:
Seth Hanson, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
FINAL PAYMENT ON THE 2023 REHABILITATION PROJECT
Motion was made by Hansen that the following Resolution No. 27-24 be approved.
RESOLUTION NO. 27 - 24
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT ON 2023 MANHOLE REHABILITATION PROJECT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $101,620.35 to Hydro Klean LLC be approved for the 2023 Manhole
Rehabilitation Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 12th day of August, 2024.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE DESTROYED – EAST REMOTE BATTERIES
Motion was made by Hansen that the following Resolution No. 28-24 be approved.
RESOLUTION NO. 28 - 24
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
CENTRAL OFFICE BATTERIES
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Qty 24 - Central Office batteries – 2 Volt, 1200A each
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 12th day of August, 2024.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
ELECTRIC STRATEGIC PRIORITIES
The Electric Strategic priorities were reviewed. No action was taken.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hawley to adjourn to an executive session for
the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
___________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President