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Municipal Utilities Board March 13, 2024
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on
Wednesday, March 13, 2024, at the Utility Building with the following members present:
Bartels, Hansen, President Harvey and City Council Liaison Avery. Absent: Carruthers and
Hawley.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held February 12, 2024, and February 29, 2024, were read
and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
A-I Computer Solutions Of Brookings Inc, Supplies, $159.98; Allegra, Printed Supplies,
$1341.62; AT & T Mobility, PCS Phone Service, $3281.68; Atlas Copco Compressors LLC,
Equip Maintenance, $4550.30; Aureon Network Services, LNP Fees, $140.00; Automatic
Building Controls Inc., Building Maintenance, $620.00; Badger Communications, Supplies,
$605.28; Bally Sports North, Contract Fee, $8708.38; Bluefin Payment Systems, Credit Card
Processing Fee, $13255.03; Bobcat Of Brookings, CompactExcavator, $94248.84; Bobcat Of
Brookings, Supplies/Equipment Rental, $584.66; Border States Elec Supply, Supplies, $4100.25;
Border States Elec Supply, Systems/Cabling Inv, $22.15; Border States Elec Supply, Uniforms,
$1310.60; Brech, Andrew, Travel, $123.90; Brookings Credit Bureau & Collection Agency,
Delinq. Account Collection, $306.34; Brookings Dumpster Service, Sanitation Service, $171.50;
Brookings Municipal Utilities, Office Utility Bill, $51350.83; Buhls Dry Cleaners & Linen
Supply, Rug/Supplies, $185.10; Business Track, Credit Card Processing Fee, $9566.09; Card
Connect, Credit Card Processing Fee, $9473.01; Carquest Auto Supply, Work Equip
Maintenance/Supplies, $2516.60; Century Business Products, Printer/Copier Maintenance,
$15.00; Century Link, Telephone Expense, $241.57; City of Brookings, Contract Fee, $6892.48;
City of Brookings Landfill, Landfill Fee, $193.19; Core & Main, Supplies, $5069.07; Credit
Collections Bureau, Delinq. Account Collection, $453.61; Crescent Electric Supply,
Systems/Cabling Inv, $265.05; Culligan of Brookings, Bottled Water, $66.00; Dakota Supply
Group, Systems/Cabling Inv, $11350.75; Denison, Devin, Travel, $123.90; Dept Of The
Treasury, Federal Tax, $6413.75; DHE, LLC, Maintenance Fee, $996.63; Ditch Witch
UnderCon, Supplies/Work Equip Maint, $660.01; Dorsey & Whitney LLP, Legal Service,
$23430.00; Einspahr Auto Plaza, Vehicle Maintenance, $2022.20; Ethanol Products LLC,
Chemicals, $1930.20; Express Communications, Inc., Telco Settlement, $10036.44; Fastenal
Company, Supplies, $6200.75; Foerster Supply Inc, Supplies, $448.35; FRRPA , FRRPA Lease,
$9247.10; General Repair Service Inc, Repair/Supplies, $7294.49; Golden West Technologies
Inc., Tech Support, $3471.24; Goldfield Telecom LC, Supplies, $1863.75; GP Auto Service &
Repair, Vehicle Maintenance, $783.70; Grainger, Supplies, $293.25; Graybar Electric Company,
Crimp Tool, $398.80; Graybar Electric Company, Supplies, $125.83; Graybar Electric Company,
Systems/Cabling Inv, $134.80; Gridor Const., Inc., Water Treatment Plant, $2168152.00;
GuidePoint Security, LLC, Software/Licensing, $1233.85; Hach Chemical Company, Supplies,
$6358.00; Hawkins Inc, Chemicals, $3173.93; Henkin Schultz Comm Arts, Communications
Consultant, $1920.00; Homestead Do It Center, Supplies, $2566.26; Industrial Machine &
Engineering, LLC, Repairs/Supplies, $1260.00; Innovative Systems, Software/Hardware Maint,
$21900.00; Interstate Telecommunications Cooperative, Telephone Expense, $704.29; Jenne,
Inc, Systems/Cabling Inv, $607.41; Kibble Equipment, Supplies, $78.64; Lowe's, Cabinet,
$170.05; Lowe's, Supplies, $1442.61; Lowe's, Systems/Cabling Inv, $303.14; Martin's Inc,
Diesel/Oil, $675.18; Mediacom LLC, Broadband Service, $89.95; Mid South Telecom,
Systems/Cabling Inv, $329.00; Midcontinent Comm., Contract Fee, $811.62; Millennium,
Inventory, $41645.76; Muth Electric Inc, Electrical Work WWTP, $16581.77; MVTL
Laboratories Inc., Wastewater Analysis, $1006.20; Napa Auto Parts, Supplies, $4445.41;
NavePoint, Systems/Cabling Inv, $124.00; Nexstar Broadcasting, Inc., Contract Fee, $12873.54;
Northwestern Energy, Natural Gas, $2432.51; Office Peeps Inc, Chairs, $3540.00; Office Peeps
Inc, Supplies, $3630.01; Oil Price Information Service, LLC, Publication, $516.00; One Source -
The Background Check Company, Employee Verification, $36.00; OneNeck IT Solutions LLC,
Maintenance Renewal, $1334.96; Outlaw Graphics, Vehicle Graphics, $705.00; Perry Electric
Inc, Repairs/Supplies, $137.70; Pests B Dead LLC, Pest Control, $190.00; Pete Lien & Sons Inc,
Chemicals, $4370.89; Prunty Construction Co, Inc, Raw/Treated Water Pipelines, $299064.21;
Quadient, Inc., Postage Meter Rental, $832.00; Ramsdell F&M Ltd., LP Fill , $140.40; RC First
Aid, Supplies, $111.00; Riverside Technologies, Inc., Laptop, $1938.00; Robinson, Mike, Travel,
$94.40; Runnings, Employee Recognition Banquet, $770.54; Runnings, Supplies, $4473.36;
Schomp's Mechanical Services, Labor/Supplies, $5047.64; Schoon's Pump N' Pak, Vehicle
Gasoline, $2416.12; SD Dept of Rev, Enhanced 911, $8478.22; SD State Treasurer,
Communication Impaired Fee, $1865.30; SD Treasurer, Sales/Excise Tax, $162427.74; South
Dakota Newspaper Services. Inc, Employment Advertising, $1123.35; Springbrook, Credit Card
Processing Fee, $2745.45; Springbrook Holding Company LLC, Software Support, $6161.00;
Stuart C. Irby, Supplies, $345.00; Sturdevant's Auto Value, Supplies, $765.33; Swiftel
Communications, Office Phone Bill, $126952.67; Teledynamics, Systems/Cabling Inv, $1537.93;
Textol Systems Inc, Supplies, $1248.70; The UPS Store, Copies/Binding, $137.44; The UPS
Store, Freight, $665.38; Thompson, Ryan, Travel, $94.40; Tropical Smoothie Cafe, Health Fair
Supplies, $235.60; United Parcel Service, Freight, $16.90; United States Postal Service, Postage,
$9000.00; Universal Service Adm. Co, USAC Contribution, $31742.21; USA Bluebook,
Supplies, $6493.48; Vaonet, Support Agreement, $3750.00; Vermeer High Plains, Supplies,
$2226.37; Walker & Associates Inc, Systems/Cabling Inv, $574.00; WW Tire Service Inc, Work
Equipment Maintenance, $142.45; HOWARD, RICHARD, Refund Check, $134.79; N#6
CATTLE, Refund Check, $28.12; RAMIRO, ADOLFO DIAZ, Refund Check, $75.40; SOUND
SENSATIONS, Refund Check, $118.98; SS STAFFING SERVICES LLC, Refund Check,
$315.37; VOSS, TODD, Refund Check, $185.22;
PERSONNEL INFORMATION
Department Salaries (February): Electric, $237,782.44; Water, $117,342.72; Wastewater,
$104,776.22; Telephone, $300,954.19; Retirement, $48,171.00; Social Security, $51,192.72;
Insurance, $105,399.81; Deferred Comp, $14,134.84.
Salary Changes: A. Brech, $32.55; J. Jensen, $34.17; C. Koerlin, $23.53; S. Mathison, $33.82.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hansen to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
ENGINEERING AMENDMENT – WATER SYSTEM UPGRADE PROJECT
Motion was made by Hansen, seconded by Bartels to approve the Engineering
Amendment No. 2 for the Water System Upgrade with HDR Engineering Inc. amounting to
$730,740. All members present voted in favor of the motion.
CHANGE ORDER NO. 4 – WATER TREATMENT PLANT
Motion was made by Hansen, seconded by Bartels to approve Change Order No 4 for the
Water Treatment Plant Project that addresses a variety of miscellaneous items. All members
present voted in favor of the motion.
CHANGE ORDER NO. 1 – PHASE 2 WATER MAIN REPLACEMENT PROJECT
Motion was made by Hansen, seconded by Bartels to approve Change Order No. 1 for the
Phase 2 Water Main Project (20th Street South) that includes additional water and sewer services,
surfacing changes, pavement markings changes, additional storm sewer, temporary access road
addition, etc. All members present voted in favor of the motion.
CHANGE ORDER NO. 1 – PHASE 3 WATER MAIN REPLACEMENT PROJECT
Motion was made by Hansen, seconded by Bartels to approve Change Order No. 1 for the
Phase 3 Water Main Project (34th Avenue) that includes the extension of the dewatering discharge
pipe to reach Deer Creek. All members present voted in favor of the motion.
APPLICATION FOR WATER/SEWER CONNECTION INTO CITY WATER AND SEWER
SYSTEM – TELKAMP INDUSTRIAL PARK
Motion was made by Bartels, seconded by Hansen that the application for extension for
water and sewer mains and connection into the city water and sewer system in the Telkamp
Industrial Park requested by G & J Bender Properties LLC be approved. All members present
voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened on February 29, 2024, and presented at this time for
consideration.
LIME SLUDGE DISPOSAL FOR ONE YEAR – WATER DEPARTMENT
Gacke Enterprises $ 48,000.00
Austriem Excavating $ 52,320.00
Prussman Contracting $112,440.00
Midwest Injections Inc. $221,700.00
CHEMICALS – WATER/WASTEWATER DEPARTMENT
Carbon Dioxide Fluorosilicic Acid Liquid Chlorine
75 Tons 2100 Gals 16 Tons
Pete Lien & Sons
Poet Ethanol Products $22,950.00
Hawkins Inc $13,854.75 $34,880.00
Carus Corporation
Shannon Chemical
Quicklime Sodium Sulfuric Ammonium
1200 Tons Polyphosphate Acid Sulfate
225 – 50# bag 16 Tons
Pete Lien & Sons $244,800.00
Poet Ethanol Products
Hawkins Inc $29,250.00 $18,000.00 $27,560.00
Carus Corporation $27,225.00
Shannon Chemical $29,873.25
2024 PREFABRICATED STEEL VAULT – WATER DEPARTMENT
Dakota Pump & Control $105,000.00
Motion was made by Hansen, seconded by Bartels that the following low bids be
approved: Gacke Enterprises – 2024 Lime Sludge Removal - $48,000.00; Pete Lien & Sons Inc.
– Quicklime, $244,800.00; Poet Ethanol – Carbon Dioxide - $22,950.00; Hawkins Inc. –
Fluorosilicic Acid $13,854.75, Liquid Chlorine - $34,880.00, Sulfuric Acid - $18,000.00,
Ammonium Sulfate, $27,560.00; and Carus Corporation – Sodium Polyphosphate, $27,225.00;
Dakota Pump & Control, 2024 Prefabricated Steel Meter Vault, $105,000.00; and that, after
reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
FINANCE & IT STRATEGIC PRIORITIES
Laura Julius reported on the Finance and IT strategic priorities. No action was taken.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels that the Board adjourn to an executive
session for the purpose of discussing personnel. All members present voted in favor of the
motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President