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Municipal Utilities Board February 12, 2024
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
February 12, 2024, at the Utility Building with the following members present: Hansen, Hawley,
President Harvey and City Council Liaison Rasmussen. Absent: Bartels and Carruthers.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held January 9, 2024, and January 22, 2024, were read
and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
ABRA Autobody & Glass of Brookings, Vehicle Maintenance, $2079.35; Advanced Engineering
& Environmental Service, Engineering Services, $665.99; Appeara, Supplies, $65.37; AT & T
Mobility, COPP Device, $503.67; AT & T Mobility, PCS Phone Service, $2920.19; Avera
Medical Group Occupation, Drug Screening, $70.36; Bendix Inc., Printer/Copier Maintenance,
$604.96; Bluefin Payment Systems, Credit Card Processing Fee, $11997.90; Border States Elec
Supply, Supplies, $1728.30; Bowes Construction Inc, Asphalt Patch, $14596.77; Brookings
Credit Bureau & Collection Agency, Delinq. Account Collection, $438.66; Brookings Engraving,
Supplies, $331.00; Brookings Municipal Utilities, Office Utility Bill, $65129.39; BSG Clearing
Solutions, Telco Settlement, $33.68; Buffalo Ridge Concrete, Inc., Concrete/Supplies, $923.41;
Business Track, Credit Card Processing Fee, $7318.65; Card Connect, Credit Card Processing
Fee, $9581.07; Carquest Auto Supply, Work Equip Maintenance/Supplies, $439.18; Central
Bank, Employee Recognition, $243.00; Century Link, Telephone Expense, $160.85; City of
Brookings, Contract Fee, $7071.41; City of Brookings Landfill, Landfill Fee, $519.54; Courtesy
Plumbing Inc., Repair/Supplies, $2528.65; Credit Collections Bureau, Delinq. Account
Collection, $308.11; Dakota County Treasurer, NE Real Estate Tax, $1271.66; Dakota Supply
Group, System/Cabling Inv, $801.50; Dave's Window Cleaning, Inc, Window Service, $99.00;
Dept Of The Treasury, Federal Tax, $5991.07; DGR Engineering Inc, Engineering Service,
$202.50; DHE, LLC, Maintenance Fee, $996.63; Elevate Drone Services LLC, Drone Service,
$200.00; Eurofins Eaton Analytical LLC, Analysis, $1050.00; Fastenal Company, Supplies,
$528.40; First Baptist Church, Directory Delivery, $1245.75; Foerster Supply Inc, Supplies,
$1251.70; Grainger, Supplies, $35.80; Graybar Electric Company, Supplies, $4095.82; Graybar
Electric Company, System/Cabling Inv, $4516.99; Gridor Const., Inc., Water Treatment Plant,
$3367810.60; GuidePoint Security, LLC, Software Licensing, $1352.40; Hawkins Inc,
Chemicals, $2200.00; Homestead Do It Center, Supplies, $95.07; Infinera Corporation, Support
Agreement, $26767.73; Interstate Telecommunications Cooperative, Telephone Expense,
$349.23; Jackrabbit Tire Company, Work Equipment Maintenance, $1361.11; JB Enterprises,
Inc, Customer Service Week, $284.76; Lone Star Telequip, Inc., Supplies, $182.45; Lumen,
Telco Settlement, $272.22; Mack, Scott, Travel, $613.09; Matheson Tri-Gas Inc, Supplies,
$400.33; Midamerican Energy, Utility Bill, $50.59; Moss Adams LLP, Consulting Service,
$600.00; MVTL Laboratories Inc., Wastewater Analysis, $912.12; Nelson, Brian K, Travel,
$17.70; Northwestern Energy, Natural Gas, $909.59; Office Peeps Inc, Office Furniture,
$2632.00; OneNeck IT Solutions LLC, Software/Consulting, $2.84; Outlaw Graphics, Vehicle
Graphics, $2848.00; Pests B Dead LLC, Pest Control, $245.00; Prunty Construction Co, Inc,
Raw/Treated Water Pipelines, $110903.34; Prunty Construction Co, Inc, Repairs, $12521.32; RC
First Aid, Supplies, $82.50; Riverside Technologies, Inc., Computer Supplies, $58.00; Riverside
Technologies, Inc., Laptop, $1635.00; Runnings, Supplies, $22.09; Schwartz Manure Hauling &
Septic Service Inc, Sludge Removal, $1170.00; SD Dept of Environ & Nat, Certification, $60.00;
SD Dept of Health Lab Remit Center, Testing W-WW Samples, $856.00; SD Dept of Rev,
Enhanced 911, $8530.90; SD Municipal Electric Association, Membership Dues, $21478.00; SD
Treasurer, Sales/Excise Tax, $152475.65; Sioux Valley Environmental, Chemicals, $36411.00;
Sprint PCS, PCS Phone Service, $107.84; Sturdevant's Auto Value, Supplies, $1294.59; Sunbelt
Rentals, Inc, Generator Rental, $4587.75; Swanson, Todd, CDL License Renewal, $35.00;
SWCA Environmental Consultants, Consulting Service, $712.91; Swiftel Communications,
Office Phone Bill, $129629.74; Teledynamics, System/Cabling Inv, $72.33; Tetonka, LLP,
Wetland Mitigation Credits, $22176.00; The UPS Store, Freight, $21.55; Timmons Construction,
Inc, Sump Pump Program, $969.39; United Parcel Service, Freight, $46.77; Universal Service
Adm. Co, USAC Contribution, $32040.70; USA Bluebook, Supplies, $1938.75; Verizon, Phone
Service, $20.02; Winter Contracting, LLC, Raw/Treated Water Pipelines, $730029.79; Xcel
Energy/NSP, Utility Bill, $10.48; BENNETT, TONY, Refund Check, $72.50; BRIDLE/UNIV
ESTS SANITARY DIST, Refund Check, $117.00; DEN-WIL INVESTMENTS INC, Refund
Check, $63.99; FOERSTER, HALEY, Refund Check, $222.12; GUERUE, MONICA, Refund
Check, $57.30; HELTZEL, REECE, Refund Check, $106.92; Sanderson, Zach,
Conserve/Demand Incentive, $150.00;
PERSONNEL INFORMATION
Department Salaries (January): Electric, $251,550.25; Water, $123,027.77; Wastewater,
$121,621.41; Telephone, $334,393.83;
Retirement, $49,023.44; Social Security, $59,745.12; Insurance, $105,325.18; Deferred Comp,
$15,048.54;
Salary Changes: P Chase, 424.24; J. Reller, $28.14; J. Ladegaard, $28.14; K. McClain, $24.79.
New Employees: E. Hiltunen $18.18; G. Tagg, $18.18
HENKINSCHULTZ PRESENTATION
Doug Murano and Toby Kane from HenkinSchultz were present to give the Board an
update to the public messaging campaign. No action was taken.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Hawley to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
MISSION STATEMENT
Motion was made by Hansen, seconded by Hawley that an amendment be made to the
mission statement as stated below. All members present voted in favor of the motion.
To serve our customers with reliable and advanced energy, water, wastewater and
telecommunications products and services in a prompt, courteous and environmentally sensitive
manner. The services provided will be at competitive rates, generating sufficient income for
continued infrastructure improvements and a return to our owners.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
fourth quarter 2023.
SCHOLARSHIP PROGRAM REVIEW
An annual review of the BMU Scholarship Program was held. Motion was made by
Hawley, seconded by Hansen to keep the scholarship program the same by offering 3 - $1,000
scholarships to three recipients per the guidelines adopted previously. All members present
voted in favor of the motion.
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2023
Motion was made by Hansen, seconded by Hawley that in compliance with SDCL 5-18-
25 and after soliciting quotations from 13 suppliers on quotation forms on file in the office of the
Executive Vice President/General Manager for BMU’s fuel needs for 2024, the following
quotations were received and a contract will be entered into with Schoon’s Pump ‘N Pak of
Brookings. All members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
Schoon’s Pump ‘N Pak .0294¢ .0294¢
POLICY MANUAL AMENDMENT – INFORMATION TECHNOLOGY GOVERNANCE
POLICY
Motion was made by Hansen that the following Resolution No. 3-24 be approved.
RESOLUTION NO. 3 - 24
RESOLUTION AMENDING POLICY MANUAL
PERSONNEL SECTION
INFORMATION TECHNOLOGY GOVERNANCE POLICY
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the “Board”), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that a section be added to the
Personnel Policy, Section 302.10, Information Technology Governance Policy, in said statement
should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 12th day of February, 2024.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SURPLUS TELECOMMUNICATIONS EQUIPMENT AND POSTAGE MACHINE
Motion was made by Hawley that the following Resolution No. 4-24 be approved.
RESOLUTION NO. 4 - 24
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT FOR DESTRUCTION
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
ONT Cards 3
ONT UPS Batery Back-ups 190
Set-Top -Boxes 103
STB Remotes 260
Video Access. (Switches,
HPNA's, filters, WAPs etc.) 104
Modems & Routers 16
Wire 674
Misc Shop tools 4
Future Call Big Buton
Phone 1
ESI 24 Key Digital Phone 2
Cable Spliter 1
Neopost IS5000 Postage
Machine with Mail Feeder
Serial #MS1442002359 1
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal
Utilities Board that the Board hereby orders that the above referenced property be
declared surplus equipment for destruction in accordance with the provision of SDCL 6-
13.
Adopted this 12th day of February, 2024.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present were in favor of the motion.
PURCHASE APPROVAL OF NEW BACKHOE LOADER THROUGH MINNESOTA STATE
CONTRACT NO. T-622(5)-229163 FOR THE TELEPHONE DEPARTMENT.
Motion was made by Hansen, seconded by Hawley to approve purchase of a new
Backhoe Loader (2024 John Deere 410 P-Tier) from RDO Equipment Company (2801 North
Louise, Sioux Falls, SD 57107) through Minnesota Department of Administration, State
Procurement Management, Minnesota Contract No. T-622(5)-229163, in the amount of
$174,953. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
REMOVE 3/8 STATIC & INSTALL 48 CT OPGW FIBER
Highline Construction $268,438.00
Karian/Peterson $155,000.00
Motion was made by Hawley, seconded by Hansen that the following low bid of
Karian/Peterson in the amount of $155,000.00 to Removed 3/8 Static and Install 48 CT OPGW
Fiber be approved; and that, after reviewing the contract for the above bid, that the President of
the Board and/or Executive Vice President/General Manager be authorized to execute the
approved contract documents. All members present voted in favor of the motion.
FINANCE & IT STRATEGIC PRIORITIES
Laura Julius reported on the Finance and IT strategic priorities. No action was taken.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Hawley that the Board adjourn to an
executive session for the purpose of discussing personnel. All members present voted in favor of
the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President