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Municipal Utilities Board November 13, 2023
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
November 13, 2023, at the Utility Building with the following members present: Bartels,
Carruthers, Hansen, Hawley, President Harvey and City Council Liaison Rasmussen.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held October 10, 2023, and the special meeting held
October 23, 2023, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
605 Custom Design LLC, Uniforms, $493.00; Active Heating Inc., Conserve/Demand Incentive,
$100.00; Agritech, Supplies, $23.00; Allegra, Printed Supplies, $422.41; Appeara, Supplies,
$130.74; AT & T Mobility, PCS Phone Service, $6032.19; Aureon Network Services, LNP Fees,
$40.00; Austreim Excavating, Gravel Blading, $5706.25; Badger Communications,
Systems/Cabling Inv, $1156.42; Bally Sports North, Contract Fee, $8418.70; Baumtrog, Travis,
Conserve/Demand Incentive, $1325.00; Bendix Inc., Printer/Copier Maintenance, $2293.57;
Blooston, Mordkofsky, Dickens & Prendergast, LLP, Legal Service, $991.50; Bluefin Payment
Systems, Credit Card Processing Fee, $14839.84; Bobcat Of Brookings, Supplies/Equipment
Rental, $17.50; Border States Elec Supply, Decorative LED Holophone, $25772.64; Border
States Elec Supply, Holophane Light Pole, $34295.40; Border States Elec Supply, Supplies,
$18720.13; Bowes Construction Inc, Asphalt, $1200.80; Briggs, Ken, Travel, $1266.71;
Brookings County Finance Office, License, $16.50; Brookings Credit Bureau & Collection
Agency, Delinq. Account Collection, $715.38; Brookings Deuel Rural Water System, Supplies,
$1038.32; Brookings Engineer, Drainage Fee, $4622.80; Brookings Engraving, Uniforms,
$12.00; Brookings Municipal Utilities, Office Utility Bill, $50405.98; Brookings Municipal
Utilities, Petty Cash, $120.00; Brookings Register, Advertising/Legals, $120.00; BSG Clearing
Solutions, Telco Settlement, $22.76; Buhls Dry Cleaners & Linen Supply, Rug/Supplies,
$174.00; Business Track, Credit Card Processing Fee, $9147.36; Card Connect, Credit Card
Processing Fee, $9678.53; Carpenter, Chris J, CDL Renewal, $35.00; Carquest Auto Supply,
Work Equip Maintenance/Supplies, $582.14; CCP Industries Inc, Supplies, $260.45; CC's,
Employee Recognition, $600.00; CDW Government Inc, SCADA software, $4938.75; CDW
Government Inc, Systems/Cabling Inv, $4029.00; Century Link, Telephone Expense, $243.81;
City of Brookings, Contract Fee, $7200.58; City of Brookings, Customer Service Week Supplies,
$3444.00; City of Brookings Landfill, Landfill Fee, $343.31; City of Vermillion, Tower Lease
Payment, $770.00; Consortia Consulting Inc, Consulting Service, $1275.00; Core & Main,
Supplies, $6003.68; Credit Collections Bureau, Delinq. Account Collection, $137.70; Culligan of
Brookings, Bottled Water, $65.00; Dacotah Bank Center, Recognition Banquet Venue, $475.00;
Dakota Supply Group, Supplies, $21549.42; Dakota Supply Group, Systems/Cabling Inv,
$8080.08; Danger von Dempsey's Brookings, Meeting Supplies, $203.00; DANR, Permit,
$250.00; Dept Of The Treasury, Federal Tax, $6076.20; Desmet, Dale, Conserve/Demand
Incentive, $150.00; DGR Engineering Inc, Engineering Service, $15069.84; DHE, LLC,
Maintenance Fee, $1196.63; Directory Resources Co LLC, Software Maintenance, $1250.00;
Ditch Witch UnderCon, Supplies/Work Equip Maint, $742.03; Egeberg, Aaron, Travel, $313.80;
Einspahr Auto Plaza, Vehicle Maintenance, $381.00; Eurofins Eaton Analytical LLC, Analysis,
$540.00; Express Communications, Inc., Telco Settlement, $10804.42; Farmers Implement
Irrigation, Supplies, $93.93; Fastenal Company, Supplies, $313.95; Flexible Pipe Tools & Equip,
Work Equip Maintenance, $2301.05; Foerster Supply Inc, Supplies, $6321.00; Franz
Reprographics, Plotter Maintenance, $201.29; G & R Controls, Equipment Repair/Supplies,
$421.27; Gail Nelson Marital Trust, Crop Damage/Tree Removal, $31203.00; General Repair
Service Inc, Repair/Supplies, $5241.80; Golden West Technologies Inc., Tech Support,
$1545.60; Goldfield Telecom LC, Metal Cassette Optical Splitters, $592.74; Goldfield Telecom
LC, Systems/Cabling Inv, $1702.05; GP Auto Service & Repair, Vehicle Maintenance, $32.09;
Grainger, Supplies, $35.40; Gray Media Group Inc, Contract Fee, $21135.76; Graybar Electric
Company, Sales/Cabling Inv, $3203.46; Graybar Electric Company, Supplies, $5707.95;
GuidePoint Security, LLC, Software Licensing, $23734.00; H & A Enterprises, Tower Lease
Payment, $922.37; H & W Contracting, LLC, SW/SE Interceptor Replacement, $289572.91;
Hach Chemical Company, Supplies, $1574.00; Hawkins Inc, Chemicals, $8903.00; Hawley,
Spence, Travel, $72.05; Helsper, McCarty, & Rasmussen, PC, Legal Service, $250.00; Henkin
Schultz Comm Arts, Communications Consultant, $3250.00; Hillyard/Sioux Falls, Janitorial
Supplies, $1143.90; Homestead Do It Center, Sump Pump Program, $23.45; Homestead Do It
Center, Supplies, $43.91; Hometown Service & Tire LLC, Vehicle Maintenance, $35.00; Hydro-
Klean, LLC, Manhole Rehabilitation, $59258.85; Industrial Machine & Engineering, LLC,
Repairs/Supplies, $66.72; Innovative Systems, Software/Hardware Maint, $33317.21; Interstate
All Battery Center, Supplies, $1708.70; Interstate Telecommunications Cooperative, Telephone
Expense, $335.01; Jackrabbit Tire Company, Work Equipment Maintenance, $1616.66; Jimmy
Johns #926, Meeting Supplies, $63.25; John Deere Financial, Supplies, $29.82; Julius, Laura,
Meeting Supplies, $127.23; Kabris, Curt, Meeting Supplies, $223.69; Kaiser Well Drilling Inc,
Well Drilling, $13368.39; Langbehn, Jared, Conserve/Demand Incentive, $500.00; Lewis Drug
Inc, Supplies, $46.53; Lowe's, Supplies, $1002.63; Lumen, Telco Settlement, $272.22; Martin's
Inc, Diesel/Oil, $2329.09; Matheson Tri-Gas Inc, Supplies, $269.39; Mediacom LLC, Broadband
Service, $100.48; Melby Photography, Photograph, $385.00; Metaswitch Networks, Annual
Support/Licenses, $5861.25; Mid South Telecom, Systems/Cabling Inv, $95.00; Midcontinent
Comm., Contract Fee, $726.56; Missouri River Energy Services, Registration, $350.00; MMUA,
Membership Dues, $520.00; MMUA, SafetyTraining, $7643.70; Moss Adams LLP, Consulting
Service, $600.00; MVTL Laboratories Inc., Wastewater Analysis, $359.04; Napa Auto Parts,
Supplies, $234.06; Nardini Fire Equipment Co Inc, Fire Extinguisher/Maintenance, $540.00;
Nexstar Broadcasting, Inc., Contract Fee, $10059.78; Niklason Masonary, Concrete/Supplies,
$1100.00; North Central International, Inc., Equipment/Maintenance, $1422.30; Northwestern
Energy, Natural Gas, $101.25; Office Peeps Inc, Supplies, $2217.49; Pete Lien & Sons Inc,
Chemicals, $12931.25; Pizza Ranch, Employee Recognition, $89.53; Prairie Graphics,
Uniforms, $165.00; Prunty Construction Co, Inc, Raw/Treated Water Pipelines, $111612.49;
Prussman Contracting Inc, Asphalt Patch, $892.50; Prussman Contracting Inc, Equipment
Rental, $225.50; PS Industries Inc, Supplies, $172.94; Ramsdell F&M Ltd., LP Fill, $43.58;
Rasmussen, Sheldon, Conserve/Demand Incentive, $250.00; RC First Aid, Supplies, $192.00;
Resco, Supplies, $1670.00; Riverside Technologies, Inc., Computer Supplies, $58.00; Robinson,
Mike, Wiring Permits, $300.00; Runnings, Employee Recognition, $289.94; Runnings, Supplies,
$2462.40; Runnings, Uniforms, $179.99; Schaffer Law Office, Prof. LLC, Legal Service,
$12304.50; Schoon's Pump N' Pak, Vehicle Gasoline, $3486.04; SD Dept of Health Lab Remit
Center, Testing W-WW Samples, $2736.00; SD Dept of Rev, Enhanced 911, $8571.32; SD State
Treasurer, Communication Impaired Fee, $1909.85; SD Telecom Association, Registration,
$11780.75; SD Treasurer, Sales/Excise Tax, $153845.24; SDN Communications, Circuit Lease,
$20816.43; Sioux Valley Energy, Dispatching Service, $1100.00; South Dakota Newspaper
Services. Inc, Employment Advertising, $1400.22; South Dakota One Call, Locate Fee, $324.45;
Springbrook, Credit Card Processing Fee, $2920.84; Sprint PCS, PCS Phone Service, $39.24;
Steffen, Bryce, CDL Renewal, $35.00; Stuart C. Irby, Supplies, $247.50; Sturdevant's Auto
Value , Supplies, $404.83; Sunbelt Rentals, Inc, Generator Rental, $4587.75; SWCA
Environmental Consultants, Consulting Service, $428.55; Swiftel Communications, Office
Phone Bill, $127291.27; SwipeClock LLC, Subscription, $555.00; The UPS Store, Freight,
$840.15; Thompson, Ryan, Travel, $313.80; Tires Tires Tires , Vehicle Maintenance, $66.00;
Town & Country Shopper Inc., Advertising, $350.00; Traffic Control Corp, Supplies, $100.00;
Travel Leaders, Air Fare, $620.41; Uline, Supplies, $822.91; United Parcel Service, Freight,
$48.00; United States Postal Service, Postage, $9000.00; Universal Service Adm. Co, USAC
Contribution, $32040.70; USA Bluebook, Supplies, $1982.59; Walker & Associates Inc,
Supplies, $33447.63; Wesco, Supplies, $1372.50; Wesco, Transformer, $19300.00; WW Tire
Service Inc, Work Equipment Maintenance, $356.94; Xcel Energy/NSP, Utility Bill, $9.28;
Yarrow, Gary, Conserve/Demand Incentive, $500.00; ZOHO Corporation, Annual Subscription,
$4941.00; BEST CHOICE, Refund Check, $774.87; BOTHEL, JAMES, Refund Check, $52.16;
KERRY'S SPRINKLERS INC, Refund Check, $3301.42; FESER, KEVIN, Refund Check,
$121.96; GONZALEZ, ROSENDO JR, Refund Check, $763.69; JACKSON, ROBERT, Refund
Check, $130.26; ZMUDA, JORDAN, Refund Check, $223.67; BOWAH, BELSHIBA, Refund
Check, $38.25; ELECTRIC COMPANY OF SD, Refund Check, $3312.14; SCHULTE,
PAITYN, Refund Check, $54.89;
HENKINSCHULTZ PRESENTATION
Toby Kane and Doug Murano from HenkinSchultz introduced themselves and provided a
brief overview of the of a public messaging campaign they will be working on for Brookings
Municipal Utilities.
PERSONNEL INFORMATION
Department Salaries (October): Electric, $238,684.52; Water, $106,271.67; Wastewater,
$120,751.72; Telephone, $324,866.94; Retirement, $47,437.17; Social Security, $55,664.45;
Insurance, $100,484.39101,635.86; Deferred Comp, $15,017.49.
Salary Changes: K. Briggs, $9,448.24; C. Christenson, $9,920.63; K. Johnson, $6,092.87; C.
Kabris, $15,873.89; S. Mack, $7,554.16; V. Munson, $4,701.83; C. Bachman, $9,448.24; M.
Kuechenmeister, $8,488.69; T. McClain, $30.92; E. Witt, $13,140.91; P. Egeberg, $10,815.00; K.
Hanson, $7,406.04; L. Julius, $16,474.85; K. Krogman, $7,192.37; S. Meyer, $22,531.25; R.
Peterson, $6,759.38; L. Sebring, $6,527.27; L. Voegeli, $4,930.35; R. Halgerson, $12,774.81; T.
Rymerson, $27.67; R. Thompson, $9,920.63; T. VanderWal, $9,920.63;
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hawley to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Steve Meyer, Executive Vice President/General Manager, presented a quarterly financial
review of third quarter 2023.
APPROVAL OF 2024 BUDGET
Motion was made by Carruthers that the following Resolution No. 30-23 be approved.
RESOLUTION NO. 30 - 23
RESOLUTION APPROVING THE 2024 BUDGET
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Budget
for the fiscal year 2024 be hereby adopted as presented this 13th day of November, 2023.
2024 2024
Receipts Disbursements
Electric Fund $ 33,893,230 $ 32,677,474
Telephone Fund $ 11, 691,154 $ 7,948,997
Wastewater Fund $ 6,970,777 $ 13,332,585
Water Fund $ 49,945,791 $ 47,260,629
Total $ 102,500,952 $101,219,685
Adopted this 13th day of November, 2023.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
WATER RATE ADJUSTMENT
Motion was made by Hawley that the following Resolution No. 31-23 be approved.
RESOLUTION NO. 31 – 23
RESOLUTION AMENDING WATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Water Utility, Article IV, Rates and Charges, Section
3-2 and 3-3 be amended to read as follows:
WATER SYSTEM
Section 3-2. Water - Residential
A residential user shall be defined as a domestic dwelling unit such as houses, mobile
homes, and permanent multi-family dwellings with a separate water meter.
The owner or occupant of each residential premise to which water is supplied by
Brookings Municipal Utilities shall pay service charge per meter dependent upon the size of
meter as set forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8, 3/4” or 1” $22.00
1 ¼” or 1 ½” $69.50
2” $102.50
Service charges for all meters larger than 2” shall be made according to the Commercial
Service Charge Schedule. Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $0.90 $1.239 per 100 cu. ft.
Surcharge 2023 Bond Issue $2.450/100 cu. ft. water used
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter Residential
City Monthly Average (WRCMA) or the average of the customer’s most recent usage for
the billing cycles ending in December, January, February and March at the customer’s
current residence. The WRCMA will be calculated each year (rounded up to the nearest
tenth) after the billing cycle ending in March. Usage data from the most recent previous
three year’s billing cycles ending in December, January, February and March will be
used in the calculation (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall be assigned the WRCMA for purposes of
computing their SPUAL.
All water consumed above the assigned SPUAL on bills dated July, August and
September will be provided at the rate of two times the published rate per 100 cu. ft. of
water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.10.
Section 3-3. Water – Commercial/Industrial/Institutional.
A commercial user shall include any facility operating as a business, either profit or
nonprofit, and all publicly owned facilities, except consumers listed under residential, industrial,
and institutional.
An Industrial user is an entity permitted by Brookings Municipal Utilities Industrial
Waste Pretreatment Program.
An Institutional user shall include an entity of local, state, or federal government,
including colleges, and universities, that discharge to the wastewater collection system through
one or more master connections as opposed to individual connections for each building. An
institutional user may operate its own private collection system.
The owner or occupant of each non-residential premise to which water is supplied by
Brookings Municipal Utilities shall pay a service charge per meter dependent upon the size of
meter as set forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8”, 3/4” or 1” $ 22.00
1 ¼” or 1 ½” $ 69.50
2” $ 102.50
3” $ 200.00
4” $ 305.50
6” $ 594.00
8” $1,015.00
10” $1,445.00
Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $0.90 $1.239 per 100 cu. ft.
Surcharge 2023 Bond Issue $2.450/100 cu. ft. water used
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter City Monthly
Average (WCMA) or the average of the customer’s most recent usage for the billing
cycles ending in December, January, February and March at the customer’s current
premise. The WCMA will be calculated each year (rounded up to the nearest tenth) after
the billing cycle ending in March. Usage data from the most recent previous three year’s
billing cycles ending in December, January, February and March will be used in the
calculations (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall not be assigned a SPUAL until after they have
established a three month billing history.
All water consumed above the assigned SPUAL on bills dated July, August and
September will be provided at the rate of two times the published rate per 100 cu. ft. of
water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.10.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
these rate changes become effective with the January 2024 billing.
Adopted this 13th day of November, 2023.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
WASTEWATER RATE ADJUSTMENT
Motion was made by Hawley that the following Resolution No. 32-23 be approved.
RESOLUTION NO. 32 - 23
RESOLUTION AMENDING WASTEWATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Wastewater Utility, Article IV, Rates and Charges,
Section 2-2, 2-3, 2-4 and 2-5 be amended to read as follows:
RATES AND CHARGES
WASTEWATER SYSTEM
Section 2
Section 2-2. Wastewater -- Residential.
A residential user shall be defined as a domestic dwelling unit such as houses, mobile
homes, and permanent multi-family dwellings with a separate water meter.
Wastewater will be computed at the rate of 100 cubic feet of water used in the billing
cycles ending in December, January, February and March plus a customer charge based on the
schedule below. The average monthly bill of these four billing cycles will determine the monthly
wastewater charge for the following eight cycles.
Monthly Billing Rate
Customer Charge $16.40 $17.05 per month
Usage per 100 cu. ft. of water used charged $2.478 $4.879/100 cu. ft.
Surcharge 2012 Bond Issue $2.213/100 cu. ft. water used
Section 2-3. Wastewater – Commercial
A commercial user shall include any facility operating as a business, either profit or
nonprofit, and all publicly owned facilities, except consumers listed under residential, industrial,
and institutional.
Wastewater will be computed by one of the following two methods, at the Utilities
option: 1) at the rate of 100 cubic feet of water used, plus a customer charge based on the
schedule below for each month of the year, or 2) based on metered wastewater flow at the rate of
100 cubic feet of wastewater, plus a customer charge based on the schedule below for each
month of the year.
Monthly Billing Rate
Customer Charge $16.40 $17.05 per month
Usage per 100 cu. ft. of water used / or
wastewater flow $2.478 /$4.879/100 cu. ft.
Surcharge 2012 Bond Issue $2.213/100 cu. ft. water used
Section 2-4. Wastewater – Industrial
An Industrial user is an entity permitted by Brookings Municipal Utilities Industrial
Waste Pretreatment Program.
When an Industrial (Pretreatment) permit is required, the applicable fees shall be
as follows:
Wastewater Contribution Permit Application Fee - $100
Annual Wastewater Contribution Permit Fee - $30
Wastewater will be computed by one of the following two methods, at the Utilities
option: 1) at the rate of 100 cubic feet of water used, plus a customer charge based on the
schedule below for each month of the year, or 2) based on metered wastewater flow at the rate of
100 cubic feet of wastewater, plus a customer charge based on the schedule below for each
month of the year.
Monthly Billing Rate
Customer Charge $16.40 $17.05 per month
Usage per 100 cu. ft. of water used / or
wastewater flow $2.478 $4.879/100 cu. ft.
Surcharge 2012 Bond Issue $2.213/100 cu. ft. water used
Section 2-5. Wastewater – Institutional
An Institutional user shall include an entity of local, state, or federal government,
including colleges, and universities, that discharge to the wastewater collection system through
one or more master connections as opposed to individual connections for each building. An
institutional user may operate its own private collection system.
Wastewater will be computed by one of the following two methods, at the Utilities
option: 1) at the rate of 100 cubic feet of water used, plus a customer charge based on the
schedule below for each month of the year, or 2) based on metered wastewater flow at the rate of
100 cubic feet of wastewater, plus a customer charge based on the schedule below for each
month of the year.
Monthly Billing Rate
Customer Charge $16.40 $17.05 per month
Usage per 100 cu. ft. of water used / or
wastewater flow $2.478 $4.879/100 cu. ft.
Surcharge 2012 Bond Issue $2.213/100 cu. ft. water used
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
these rate changes become effective with the January 2024 billing.
Adopted this 13th day of November, 2023.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
ELECTRIC RATE ADJUSTMENT
Motion was made by Hawley that the following Resolution No. 33-23 be approved.
RESOLUTION NO. 33 - 23
RESOLUTION AMENDING BROOKINGS MUNICIPAL UTILITIES
RULES AND REGULATIONS GOVERNING THE ELECTRIC DEPARTMENT
WHEREAS BMU has drafted proposed revisions to these Rules and Regulations
governing the Electric Utility, Article IV - Section 1 and Article V - Section 14 as shown on the
attached.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Brooking Municipal Utilities Rules and Regulations governing the Electric Utility
be amended as shown on the attached Rules and Regulations Governing the Electric Utility dated
November 13, 2023.
Adopted this 13th day of November, 2023.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
TRANSFER OF SURPLUS FUNDS
Motion was made by Hawley that the following Resolution No. 34-23 be approved.
RESOLUTION NO. 34 - 23
RESOLUTION AMENDING RESOLUTION NO. 16-23
PROVIDING FOR TRANSFER OF UTILITY SURPLUS FUNDS
TO THE CITY GENERAL FUND
WHEREAS the Brookings Municipal Utilities Board passed Resolution
No. 16-23 providing the transfer of Utility surplus funds to the City General Fund beginning
January 1, 2023; and
WHEREAS it is the intent of the Brookings Municipal Utilities Board to change
the above referenced transfer levels of surplus funds to the General Fund and an additional
transfer to the General Fund for the purpose of funding General Fund initiatives to improve
regional economic development; and
WHEREAS the annexation of Brookings Municipal Utilities property into the
corporate city limits of the City of Brookings created municipal sales tax changes that impacted
the contractual obligations of the Brookings Municipal Utilities Water Fund; and
WHEREAS it is the intent of the Brookings Municipal Utilities Board to change
the Electric Fund Annual Transfer by an amount identified by Water Treatment Plant (WTP)
Change Order #2 – Municipal Sales Tax and Reduction in South Dakota Sales Tax for the WTP
passed by the Brookings Municipal Utilities Board on June 12, 2023.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that Resolution No. 16-23 be amended to provide that, beginning January 1, 2024,
transfers be made to the City General Fund from the Electric and Telephone Funds in amounts as
established by the following:
Electric Fund
Total Annual Transfer of $2,380,000 to the City General Fund less WTP Change Order #2
and
Additional $25,000 transfer to the Brookings Economic Development Corporation
Telephone Fund
Total Annual Transfer of $175,000 to the City General Fund
and
Additional $25,000 transfer to the Brookings Economic Development Corporation
Adopted this 13th day of November, 2023.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
FIRST READING OF WATER RATE ADJUSTMENT – PURCHASED RURAL WATER
CUSTOMERS
The proposed rate increase for water service for purchased rural water customers was
reviewed. Motion was made by Hansen, seconded by Bartels to approve the first reading of the
proposed rate increase for purchased rural water customers. All members present voted in favor
of the motion.
HEALTH INSURANCE CONTRIBUTION RATE REVIEW
Motion was made by Hawley that the following Resolution No. 35-23 be approved.
RESOLUTION NO. 35 - 23
RESOLUTION AUTHORIZING HEALTH INSURANCE
CONTRIBUTION RATES
WHEREAS Resolution No. 37-96 established a self funded program for the
provision of health insurance; and
WHEREAS the Brookings Municipal Utilities Board intends to establish the
levels of employee and employer contributions to fund the program.
NOW, THEREFORE, BE IT RESOLVED that the 2024 employee and employer
monthly contributions to the self funded health insurance program be established as follows:
Employer’s Employee’s
Share (75%) Share (25%) Total
Single $ 600.98 $200.32 $ 801.30
Employee/Minor $1,283.76 $427.92 $1,711.68
Dependents
Employee/Spouse $1,132.25 $377.41 $1,509.66
Family $1,813.03 $604.34 $2,417.37
Adopted this 13th day of November, 2023.
ATTEST:
____________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS ELECTRIC & TELECOMMUNICATIONS EQUIPMENT TO BE DESTROYED
Motion was made by Carruthers that the following Resolution No. 36-23 be approved.
RESOLUTION NO. 36 - 23
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT FOR DESTRUCTION
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
NT TECO 1941 SINGLE BRACKET 1
LEVITON WIRE DISTRIBUTION SPOOL #40054-
DSS
25
Leviton vertical management # 4980L-VFR 2
Leviton Duct F/R 80 in. Channel, Vert Cable Mgmt 2
NT M5316 HANDSFREE SPEAKER BUSINESS
PHONE
1
T-ADAPTER 4-CONDUCTOR 10
Signamax 14' C6-115BU-14FB PC-14ft Cat6 Patch
cord
36
PARADYNE ADSL/R MODEM BRIDGE 1
SONIC WALL TZ105 1
DLINK DUAL BAND RANGER EXTENDER
#DAP-1520
3
NORTEL CICS W/CALLER ID #NTUBU0529 2
NORTEL BCM POWER SUPPLY #NT7B65LC 1
ESI 50LBASE CABINET #5000-0646 WITH 5 YR
WARRANTY
2
WIRELESS JACK KIT #PX441 1
Tripp Lite Metered PDU, S. Phase, OU, 100-127V 2
Wall Mount Bracket for VVX 150/250 7
NORTEL MICS UPGRADE TOO; #NTAB2569 1
LC/SM DUPLEX PANEL #CCHCP12-A9 1
HUBBELL FIBER OPTIC MODULE #STRAY12F 2
ANDREW GROUNDING BUSS BAR #UGBKIT-
0414
8
NT M9316 CLASS PHONE 1
Nortel NT T 7208 Key Phone Refurbished 1
NORTEL STARTALK FLAS LITE 2.0 W 10
MAILBOXES
1
CHALFANT SUPPORT PLATE KIT 2
ENTONE AMULET D1 GB DVR 11
ENTONE HYDRA 250 GB DVR 3
ENTONE HYDRA 500 GB DVR 45
ENTONE AMULET F1 WITH HPNA NO DVR 4
ENTONE AMULET F1 WO HPNA-NO DVR 17
ENTONE AMULET 455 500MG #99-80500009 111
ENTONE KAMAI 400 (NO DVR) #99-88000000 113
ADB 1761SF WITH IR REMOTE 22
REMOTE ENTONE IR/RF HYDRA R60279848 134
AMINO REMOTE CONTROL #513-027 317
SMC NETWORK BRIDGE 12
10/100 MULTI-DSL 802.11 WIRELESS ROUTER 21
EXTERNAL 320 GB DVR FOR AMULET 1
ADB HDB1-1TB DVR HARD DRIVE 8
Wood Transmission Poles 6
Street Light Poles 9
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal
Utilities Board that the Board hereby orders that the above referenced property be
declared surplus equipment for destruction in accordance with the provision of SDCL 6-
13.
Adopted this 13h day of November, 2023.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SIOUX VALLEY-SOUTHWESTERN ELECTRIC COOPERATIVE TRANSFER OF SERVICE
TERRITORY AGREEMENT
Motion was made by Carruthers that the following Resolution No. 37-23 be approved.
RESOLUTION NO. 37 - 23
RESOLUTION APPROVING AGREEMENT--TRANSFER OF
SERVICE TERRITORY WITH
SIOUX VALLEY-SOUTHWESTERN ELECTRIC COOPERATIVE INC.
(City of Brookings Resolution 22-103)
BE IT RESOLVED by the Brookings Municipal Utilities Board that:
1. The “Agreement - Transfer of Service Territory between the City of Brookings
and Sioux Valley-Southwestern” to transfer Sioux Valley Southwestern Electric
Cooperative Inc. electric lines in the following described property be hereby
approved:
The Northwest Quarter (NW ¼) of Section Thirteen (13) excluding the south
Eight Hundred Sixty Feet (S 860’) of the North One Thousand Nine Hundred
Seventy Feet (N 1,970’) of the West Six Hundred Twenty-Eight Feet (W628’),
Excluding the North One Thousand One Hundred Ten Feet (N 1,110’) and
Excluding Lot H-2 thereof; All in Section Thirteen (13), Township One Hundred
Ten (110) North, Range Fifty (50) West of the 5th P.M., County of Brookings,
State of South Dakota; and
The Northeast Quarter (NE ¼) of Section Thirteen (13), Excluding the North One
Thousand One Hundred Ten Feet (N 1,110’) of the West Four Hundred Seventy-
eight Feet (W 478’) and Excluding the North Five Hundred Eighty-four Feet (N
584’) of the East Five Hundred Twenty-four Feet (E 524’) thereof, All in Section
Thirteen (13), Township One Hundred Ten (110) North, Range Fifty (50) West of
the 5th P.M., County of Brookings, State of South Dakota.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract documents.
Adopted this 13th day of November, 2023.
ATTEST:
____________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
DISCUSSION OF RESCHEDULING DECEMBER 26 BOARD MEETING
Motion was made by Hansen, seconded by Carruthers to reschedule the meeting
scheduled for December 26th to Friday, December 22nd at 11:45 a.m. All members present voted
in favor of the motion.
BIDS
AWARDING OF BIDS
FIRE HYDRANTS, VALVES & RELATED SUPPLIES – WATER DEPARTMENT
Bid Sch 1 Bid Sch 2 Bid Sch 3 Bid Sch 4
Hydrants Saddles Corp & Gate Valves
Curb Stops
Dakota Supply Group $3,046.99 $3,177.55 $50,548.50
Ferguson Waterworks $91,419.88 $2,439.08 $2,872.10 $58,597.10
Core & Main $93,8-5.50 $3,928.66 $2,811.20 $50,915.35
Sioux Falls Winwater $7,828.0 $81,201.80
SANITARY SEWER INTERCEPTOR REPLACEMENT – PHASE III
S. J. Louis Construction $5,914,848.00 $(99,810.00)
H & W Contracting LLC $5,846,854.96 $(13,500.00)
Halme, Inc. $6,167,871.15
Winter Contracting LLC $4,886,674.00 $(36,674.00)
First Rate Excavate Inc. $6,917,609.00 $(175,000.00)
Prunty Construction Co. Inc. $6,499,553.85 $(1,000.00)
Motion was made by Carruthers, seconded by Hansen that the following low bids be
approved: Dakota Supply Group, Bid Sch 4 – Gate Valves - $50,548.50; Ferguson Waterworks,
Bid Sch 1 – Hydrants - $91,419.88 and Bid Sch 2 – Saddles - $91,419.88; Core & Main, Bid Sch
3 – Corp & Curb Stops - $2,811.20; Winter Contracting Inc., Sanitary Sewer Interceptor
Replacement – Phase III Base Bid - $4,886,674.00 & Bid Alternate No. 1 ($36,674.00); and that,
after reviewing the contract for the above bid, that the President of the Board and/or Executive
Vice President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
PADMOUNTED TRANSFORMERS
Motion was made by Carruthers, seconded by Hawley to reject the bids for Padmounted
Transformers due to non-compliance and authorize the staff to negotiate quotes to purchase
Padmounted Transformers. All members present voted in favor of the motion.
UNDERGROUND PRIMARY & SECONDARY CONDUCTOR
Item 1 Item 2 Item 3 Item 4
10,000’ 40,000’ 12,000’ 12,000’
350 KCMIL 1/0 AWG 4/0 Triplex #4 Triplex
Primary Primary Secondary Secondary
BSE $29,220.00 $11,880.00
Graybar Electric $26,432.00 $9,732.00
Irby $24,600.00 $7,080.00
Wesco $78,750.00 $186,400.00 $33,000.00
600 AMP DEAD FRONT PADMOUNTED SWITCHGEAR
Item 1 Item 2 Item 3 Item 4
10 - 2-Way 4 – 3-Way 1 1-Way 15
Switchgear Switchgear Switchgear Fiberglass
Box Pads
Irby $275,000.00 $100,000.00 $30,075.00 $31,500.00
Resco $266,804.10 $99,942.24 $31,424.74
Motion was made by Carruthers, seconded by Hansen that the following low bids be
approved: Irby, Item 3 – 12,000’ of 4/0 Triplex Secondary - $24,600.00 and 12,000’ of #4
Triplex Secondary - $7,080.00; Wesco, 10,000’ 350 KCMIL Primary - $78,750.00 and 40,000’
1/0 AWG Primary - $186,400.00; Irby, 1 One Way Switchgear - $30,075.00 and 15 Fiberglass
Box Pads - $31,500.00; and Resco – 10 Two Way Switchgear - $266,;804.10 and 4 Three Way
Switchgear - $99,942.24; and that, after reviewing the contract for the above bid, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS FOR THE FOLLOWING:
FIBER ACCESS EQUIPMENT – TELECOMMUNICATIONS DEPARTMENT
FIBER OPTIC CABLE – TELECOMMUNICATIONS DEPARTMENT
SEASONAL LIFT STATION RENOVATION – PUMPS, ETC – WASTEWATER DEPT.
6TH STREET PRESSURE REDUCING VALVE REPLACEMENT – WATER DEPT.
Motion was made by Hansen, seconded by Hawley that authorization be given to
advertise for Fiber Access Equipment, Fiber Optic Cable, Seasonal Lift Station Renovations –
Pumps, Etc., and 6th Street Pressure Reducing Valve Replacement. All members present voted
in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President