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Municipal Utilities Board August 14, 2023
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
August 14, 2023, at the Utility building with the following members present: Bartels, Hansen,
Hawley, President Harvey and City Council Liaison Avery and Rasmussen. Absent: Carruthers.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held July 10, 2023, and the special meeting held July 24,
2023, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
605 Custom Design LLC, Uniforms, $130.00; ABRA Autobody & Glass of Brookings, Vehicle
Maintenance, $65.00; Advanced Engineering & Environmental Service, Engineering Services,
$16743.50; AgFirst Farmers Cooperative Co, Supplies/LP, $65.71; A-I Computer Solutions Of
Brookings Inc, Supplies, $341.91; AMP Electric Construction Inc, Labor/Supplies, $111.93;
Anixter Inc, Systems/Cabling Inv, $454.44; Appeara, Supplies, $63.14; AT & T Mobility, PCS
Phone Service, $2792.95; Aureon Network Services, Annual Registration, $560.68; Aureon
Network Services, LNP Fees, $60.00; Austreim Excavating, Sump Pump Program, $200.00;
Authorize.Net, Credit Card Processing Fee, $176.65; Automatic Building Controls Inc., Building
Maintenance, $267.35; Ayres, Larry, Conserve/Demand Incentive, $25.00; Badger
Communications, Systems/Cabling Inv, $339.96; Bally Sports North, Contract Fee, $8348.24;
Bell Lumber & Pole Company, Transmission Poles, $130943.00; Bendix Inc., Printer, $1022.45;
Bendix Inc., Printer/Copier Maintenance, $105.41; Bierschbach Equipment, Supplies, $1824.05;
Bluefin Payment Systems, Credit Card Processing Fee, $13217.23; Bobcat Of Brookings,
Supplies/Equipment Repair, $258.75; Border States Elec Supply, Supplies, $9277.34; Border
States Elec Supply, Systems/Cabling Inv, $216.32; Borns, Justin, Conserve/Demand Incentive,
$150.00; Bowes Construction Inc, Asphalt, $3430.00; Bridle Estates, Sewer Charge
Reimbursement, $5304.00; Brookings Auto Mall, 2024 3/4 Ton Crew Cab, $40482.00;
Brookings Auto Mall, Vehicle Maintenance, $201.58; Brookings County Finance Office,
License, $16.50; Brookings Credit Bureau & Collection Agency, Delinq. Account Collection,
$402.22; Brookings Dumpster Service, Sanitation Service, $539.72; Brookings Engraving,
Supplies, $27.00; Brookings Engraving, Uniforms, $70.00; Brookings Municipal Utilities, Office
Utility Bill, $55619.44; Brookings Radio, Advertising, $4875.00; Brookings Register,
Advertising/Legals, $867.27; BSG Clearing Solutions, Telco Settlement, $99.96; Builders
FirstSource, Supplies, $26.34; Business Track, Credit Card Processing Fee, $9998.42; BX Civil
& Construction Inc, Dust Control, $2421.44; Calix Inc., Inventory, $54984.36; Card Connect,
Credit Card Processing Fee, $15.10; Carquest Auto Supply, Work Equip Maintenance/Supplies,
$186.78; CDW Government Inc, Computer Supplies/Support, $2747.73; Century Business
Products, Printer/Copier Maintenance, $1315.19; Century Link, Telephone Expense, $18.21;
CHR Solutions Inc, Software Maintenance, $2088.24; City of Brookings, 2022 Audit Fees,
$5852.00; City of Brookings, Contract Fee, $7233.84; City of Brookings Landfill, Landfill Fee,
$183.34; Clark Drew Construction Inc, Generator Foundation, $39980.00; Complete Plumbing
Inc., Labor/Supplies, $150.34; Complete Plumbing Inc., Sump Pump Program, $899.42; Conn,
Brenda, Conserve/Demand Incentive, $30.00; Core & Main, Supplies, $15133.63; Courtesy
Plumbing Inc., Camera Inspection, $565.03; Courtesy Plumbing Inc., Repair/Supplies, $625.15;
Credit Collections Bureau, Delinq. Account Collection, $761.22; Culligan of Brookings, Bottled
Water, $65.00; Dakota Supply Group, Supplies, $1782.56; Dave's Window Cleaning, Inc,
Window Service, $74.00; Dept Of The Treasury, Federal Tax, $5950.77; DeZURIK, Inc.,
Supplies, $2454.83; DGR Engineering Inc, Engineering Service, $1500.00; DHE, LLC,
Maintenance Fee, $1196.63; DigiCert, Inc., Support/Maintenance, $1077.30; Directory
Resources Co LLC, Software Maintenance, $1250.00; Ditch Witch UnderCon, Supplies/Work
Equip Maint, $1002.01; Ekern Home Equipment Inc., Repair/Supplies, $92.50; Ethanol Products
LLC, Chemicals, $1305.84; Express Communications, Inc., Telco Settlement, $9739.15; Farmers
Implement Irrigation, Work Equipment Maintenance, $140.86; First Bank & Trust - Visa,
Supplies, $2604.24; Fix It Shop Locksmith, Door Locks, $5103.00; Foerster Supply Inc,
Supplies, $1114.80; Franz Reprographics, Plotter Maintenance, $279.44; G & H Distributing,
Inc, Supplies, $366.00; G & R Controls, Equipment Repair/Supplies, $1665.26; Golden West
Technologies Inc., Tech Support, $4434.71; Gray Media Group Inc, Contract Fee, $21085.94;
Graybar Electric Company, Supplies, $5944.60; Graybar Electric Company, Systems/Cabling
Inv, $8104.52; Great Northern Environmental, Supplies, $947.00; Gridor Const., Inc., Water
Treatment Plant, $2639312.10; H & W Contracting, LLC, SW/SE Interceptor Replacement,
$411589.50; Halgerson, Russ, Travel, $278.40; Harbeck, Tyler, Conserve/Demand Incentive,
$400.00; Hawkins Inc, Chemicals, $6515.00; Helsper, McCarty, & Rasmussen, PC, Legal
Service, $2075.00; Hiltunen, Trent, Travel, $17.70; Hydro Tech Service, Water Main Tap,
$816.00; Innovative Systems, Software/Hardware Maint, $13942.50; Interstate
Telecommunications Cooperative, Telephone Expense, $381.92; Johnson, Marlys,
Conserve/Demand Incentive, $175.00; Josephsen, Dennis, Conserve/Demand Incentive,
$150.00; Justice Fire & Safety, Supplies, $587.00; Kerry's Landscaping, Inc, Sump Pump
Program, $374.36; Lowe's, Sump Pump Program, $20.01; Lowe's, Supplies, $1573.62; Lumen,
Telco Settlement, $272.22; M & T Fire & Safety, Supplies, $324.00; Mack, Brayton, Travel,
$17.70; Martin's Inc, Diesel/Oil, $5309.91; Matheson Tri-Gas Inc, Supplies, $650.48; McGrath
North Mullin & Kratz, Legal Service, $1097.50; Mediacom LLC, Broadband Service, $90.48;
Michaels Fence Company, Fencing Supplies, $417.06; Midamerican Energy, Utility Bill, $12.89;
Midcontinent Comm., Contract Fee, $677.92; Millennium, Inventory, $12200.00; Millennium,
Supplies, $1130.00; Missouri River Energy Services, Supplemental Power, $1729844.32;
Missouri River Energy Services, WAPA Allocation, $260391.94; Moss Adams LLP, Consulting
Service, $600.00; MVTL Laboratories Inc., Wastewater Analysis, $477.84; My Cable Mart LLC,
Supplies, $190.14; Napa Auto Parts, Supplies, $196.37; Nexstar Broadcasting, Inc., Contract
Fee, $10035.49; Niklason Masonary, Concrete/Supplies, $3245.00; Northwestern Energy,
Natural Gas, $96.72; Novak Sanitary Service, Shredding, $140.40; Office Peeps Inc, Office
Chair, $513.00; Office Peeps Inc, Supplies, $30.24; Olverson, Brynn, Travel, $181.47; One
Source - The Background Check Company, Employee Verification, $52.00; OneNeck IT
Solutions LLC, Computer Software/Consulting, $4429.32; OneNeck IT Solutions LLC,
Switches, $6145.20; Perry Electric Inc, Repairs/Supplies, $204.00; Perry, Estebo,
Conserve/Demand Incentive, $25.00; Pete Lien & Sons Inc, Chemicals, $13322.14; Pizza Ranch,
Employee Recognition, $315.40; Pollardwater, Supplies, $822.73; Prussman Contracting Inc,
Asphalt, $10720.71; Prussman Contracting Inc, Equipment Rental, $90.00; Ramsdell F&M Ltd.,
LP Fill, $63.30; RC First Aid, Supplies, $239.00; Resco, Supplies, $2118.78; Riverside
Technologies, Inc., Computer Supplies, $603.00; Riverside Technologies, Inc., Laptop,
$1834.00; Robby's Auto Shop, Vehicle Maintenance, $190.91; Robinson, Mike, SD Contractors
Test, $115.00; Rossow, Michael, Conserve/Demand Incentive, $500.00; Runnings, Supplies,
$2862.87; Schaffer Law Office, Prof. LLC, Legal Service, $210.10; Schoon's Pump N' Pak,
Vehicle Gasoline, $4752.81; SD Dept of Health Lab Remit Center, Testing W-WW Samples,
$4278.00; SD Dept of Rev, Enhanced 911, $8552.95; SD Telecom Association, Assessment,
$11780.75; SD Treasurer, Sales/Excise Tax, $182254.65; SDN Communications, Circuit Lease,
$19820.49; Sherwin-Williams Co, Paint, $237.67; Society For Human Resource Management,
Membership Dues, $244.00; Sound Sensations, Inc., Light Bars, $484.96; South Dakota One
Call, Locate Fee, $786.45; Springbrook, Credit Card Processing Fee, $2693.34; Sprint PCS, PCS
Phone Service, $152.38; Stuart C. Irby, Transformers, $2613.00; Sturdevant's Auto Value,
Supplies, $1904.92; Summit Contracting, Dirt Work, $3570.84; Sunbelt Rentals, Inc, Generator
Rental, $4587.75; Swiftel Communications, Office Phone Bill, $125037.15; SwipeClock LLC,
Subscription, $555.00; Teledynamics, Systems/Cabling Inv, $1676.16; The Bobcat Backers,
Advertising, $1200.00; The UPS Store, Freight, $117.76; Thryv, Advertising, $432.04; Timmons
Construction, Inc, Labor/Material, $2858.68; Traffic Control Corp, Supplies, $822.00; Travel
Leaders, Air Fare, $2026.80; Turfguard Lawn Service Inc., Weed Spraying, $935.00; United
Parcel Service, Freight, $64.00; Universal Service Adm. Co, USAC Contribution, $27221.40;
University Estates, Water Charge Reimbursement, $3835.00; USA Bluebook, Supplies,
$4591.44; Vantage Point Solutions Inc., Engineering Consulting, $4005.00; Wesco, Supplies,
$325.92; WW Tire Service Inc, Work Equipment Maintenance, $284.19; HOMETOWN
CONSTRUCTION, Refund Check, $66.04; HUSSIEN, RIHAM, Refund Check, $28.82;
INNOVATION ENTERPRISE, Refund Check, $59.69; LANDEGENT, ERIN, Refund Check,
$57.23; MINOR, ANTHONY, Refund Check, $105.57; SCHWARTZ, ZACHARY, Refund
Check, $2.06; WEELBORG, DAYNE, Refund Check, $370.73; Benike, Nathan, Telephone
Refund, $23.95; Braun, Lyle, Telephone Refund, $91.87; Guttormsson, Alex, Telephone Refund,
$16.20; Josko, Andrew, Telephone Refund, $56.67; McCracken, Kaitlyn, Telephone Refund,
$72.86; Murphy, Steven, Telephone Refund, $54.69; Nielsen, Brayden, Telephone Refund,
$59.37; Offerdahl, Hannah, Telephone Refund, $56.67; Sather, Alexandra, Telephone Refund,
$40.13; Smith, Mathew, Telephone Refund, $21.55; Sung, Yolanda, Telephone Refund, $86.10;
Wessels, Bailey, Telephone Refund, $135.88; White, Andrew, Telephone Refund, $13.49;
PERSONNEL INFORMATION
Department Salaries (July): Electric, $256,050.63; Water, $109,772.81; Wastewater,
$114,926.91; Telephone, $339,619.66; Retirement, $45,966.33; Social Security, $59,236.33;
Insurance, $103,867.22; Deferred Comp, $14,198.63.
Salary Changes: H. Beynon, $24.77; J. Borns, $39.49; T Cook, 18.18; T. Dahmen, $45.34; B
Drexler $47.64; J. Ekern $39.49; M. Geppert $16.82; K. Gerdes $24.77; C. Grimsley $15.77; T.
Hiltunen $18.18; J. Horst $43.22; K Jensen $31.67; L. Keszler $16.82; S. Kindt $45.34; J.
Kleinemas $43.22; J. Kriese $41.04; D. Kruse $41.04; J. Larson $43.22; J. Lenander $21.02; J.
Lounsbery $39.49; B. Mack $18.18; T. McLaughlin $27.27; M. Menken $39.49;B. Nelson
$39.49; B. Olverson $16.82; J. Owen $24.24; D. Patrick $25.57; J. Reed $39.49; S. Rients
$35.85; B. Roybal $18.18; J. Schoon $18.18; C. Strand $43.22; L. Swenson $35.85; G. Tagg
$18.18; Z. Ton $16.82; J. VanEde $28.14; A. Wakeman $18.18; K. Briggs $8,998.32; M. Beynon
$39.49; A. Brech $29.30; D. Denison $34.17; J. Flack $18.18; J. Hanson $41.04; E. Henningsen
$39.49; T. Hohn $41.04; J. Jensen $34.17; T. Koch $41.04; D. Loban $32.55; C. May 439.49; T.
McClain $29.30; K Miller Woodell $19.18; M. Page $32.55; B. Peterson $32.55; K. Pumper
$17.34; M. Redmond $17.34; J. Reller $24.29; S. Schulte $19.18; B. Scott $34.17; N.
Va ndersnick $34.17; M. Volkers $35.85; D. Weekes $32.55; R. Wendland $34.17; A. Witte
$19.18; J. Axtell $36.65; C. Bohlen $30.16; T. Bruna $30.16; W. Clark $36.65; B. Goodfellow
$16.82; M. Hageman $24.77; T. Hietpas $16.82; C. Koerlin $22.43; J. McKibben $30.16; T.
Mumby $24.77; J. Nielsen $23.65; J. Nutter $24.77; C. Otis $22.43; C. Peterson $22.43; K.
Resmen $15.77; A. Skyberg; M. Stearns $21.43; D. Steege $45.34; S. Stulken $25.98; S. Thelen
$25.84; J. Wagner $26.79; D. Wakeman $43.22; N. Axtell $48.58; J. Brown $23.24; D. Brutty
$28.76; C. Carpenter $35.85; M. Collins $45.34; T. Coverstone $21.11; D. DesLauriers $43.22;
L. Dickey $43.22; A. Egeberg $30.99; R. Foster $43.22; A. Fritz $17.34; A. Haberman $43.22; S.
Hinricher $30.99; K. Hougland $28.14; I. Kruse $43.22; J. Ladegaard $26.73; N. Maher $28.14;
S. Mathison $30.47; K. McClain $20.26; R. Meyer $17.34; J. Millard $43.22; C. Nutter $43.22;
W. Olson $20.26; B. Pedersen $43.22; M. Robbins $43.22; T. Rymerson $26.04; C. Sandmeier
$39.49; B. Steffen $43.22; T. Swanson $48.58; V. Voegeli $43.22; J. Volkers $43.22; M. Vrchota
$43.22; K. McClain, $23.24; K. Briggs, $8,998.32; J. Reller, $26.73
New Hire: P. Chase, $23.03.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hawley to adjourn to an executive session for
the purpose of consulting with legal counsel and reviewing communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
second quarter 2023.
REVIEW OF 2024 CAPITAL IMPROVEMENT PROGRAM
The staff presented the proposed 2024 Capital Improvement Program for all funds. No
action was taken.
SURPLUS IT EQUIPMENT
Motion was made by Bartels that the following Resolution No. 20-23 be approved.
RESOLUTION NO. 20 - 23
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT FOR DESTRUCTION
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2 – Computer Laptops
3 – Computer Monitors
3 – Printers
5 – Personal Computers
1 – Network Rack
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment for destruction in accordance with the provision of SDCL 6-13.
Adopted this 14h day of August, 2023.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
AGREEMENT WITH UNIVERSITY & BRIDLE ESTATES SANITARY DISTRICT
Motion was made by Hansen that the following Resolution No. 21-23 be approved.
RESOLUTION NO. 21 - 23
RESOLUTION APPROVING AGREEMENT WITH UNIVERSITY
AND BRIDLE ESTATES SANITARY DISTRICT
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Agreement with University and Bridle Estates Sanitary District be
hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 14th day of August, 2023.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
APPLICATION FOR SEWER CONNECTION – FOX RUN ADDITION
Motion was made by Hansen, seconded by Bartels that the application for extension for
sewer mains and connection into the city sewer system requested by CD Properties LLC in the
Fox Run Addition be approved. All members present voted in favor of the motion.
US DEPT OF ENERGY WAPA CONTRACT NO. 23-UGPR-128
Motion was made by Hawley that the following Resolution No. 22-23 be approved.
RESOLUTION NO. 22 - 23
RESOLUTION APPROVING THE UNITED STATES
DEPARTMENT OF ENERGY WESTERN AREA POWER ADMINISTRATION CONTRACT
FOR MISSIOURI RIVER ENERGY SERVICES TO ADMINISTER RENEWABLE ENERGY
CERTIFICATES FOR THE CITY OF BROOKINGS (CONTRACT NO. 23-UGPR-128)
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The United States Department of Energy Western Area Power
Administration Contract for Missouri Basin Municipal Power Agency dba
Missouri River Energy Services to administer Renewable Energy
Certificates for the City of Brookings, South Dakota be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 14th day of August, 2023.
ATTEST:
____________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SOLICIT BIDS
OVERHEAD OPTICAL GROUND WIRE (OPGW)
Motion was made by Hansen, seconded by Hawley that authorization be given to
advertise for Overhead Optical Ground Wire (OPGW) for the Electric Department. All members
present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session for
the purpose of discussing personnel.
The Board reconvened in open session.
Motion was made by Hansen, seconded by Hawley to approve the management wage
increase of 3% cost of living and 2% inflation adjustment resulting in a 5% increase effective
October 1, 2023. All members present voted in favor of motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President