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Municipal Utilities Board June 12, 2023
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
June 12, 2023, at the Utility building with the following members present: Bartels, Carruthers,
Hansen, Hawley, President Harvey and City Council Liaison Avery.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held May 9, 2023, and the special meeting held May 22,
2023, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
605 Custom Design LLC, Uniforms, $270.00; Advanced Engineering & Environmental Service,
Engineering Services, $35829.89; Advanced Media Technologies Inc, Systems/Cabling Inv,
$950.00; Agritech, Equipment Rental, $250.00; Allegra, Printed Supplies, $3405.20; AMP
Electric Construction Inc, Labor/Supplies, $116.48; Appeara, Supplies, $63.14; AT & T , Telco
Settlement, $645.65; AT & T Mobility, PCS Phone Service, $2667.33; Atlas Copco Compressors
LLC, Equip Maintenance, $4794.18; Aureon Network Services, LNP Fees , $60.00; Austreim
Excavating, Gravel Blading, $1220.18; Authorize.Net, Credit Card Processing Fee, $176.45;
Avera Medical Group Occupation, Drug Screening, $70.36; Badger Communications,
Systems/Cabling Inv, $5190.34; Bally Sports North, Contract Fee, $8372.96; Bendix Inc.,
Printer/Copier Maintenance, $3693.76; Bierschbach Equipment, Supplies, $1620.00; Blooston &
Mordkofsky, Legal Service, $1018.75; Bluefin Payment Systems, Credit Card Processing Fee,
$12263.44; Border States Elec Supply, Supplies, $3803.77; Border States Elec Supply,
Systems/Cabling Inv, $63.80; Border States Elec Supply, Uniforms, $1641.56; Bowes
Construction Inc, Asphalt, $815.15; Bridle Estates, Sewer Charge Reimbursement, $5361.00;
Brookings Auto Mall, 2023 3/4 Ton Double Cab Pickup, $35564.00; Brookings Auto Mall,
Vehicle Maintenance, $85.05; Brookings County Finance Office, License, $26.70; Brookings
County Sheriff, Sheriff's Fee, $55.00; Brookings Credit Bureau & Collection Agency, Delinq.
Account Collection, $28.52; Brookings Dumpster Service, Sanitation Service, $368.22;
Brookings Municipal Utilities, Office Utility Bill, $52655.35; Brookings Municipal Utilities,
Petty Cash, $32.00; BSG Clearing Solutions, Telco Settlement, $17.49; Builders FirstSource,
Supplies, $218.27; Business Track, Credit Card Processing Fee, $9281.94; Calix Inc., Inventory,
$17192.90; Calix Inc., Support Agreement, $5977.06; Carquest Auto Supply, Work Equip
Maintenance/Supplies, $394.85; Carus LLC, Chemicals, $6006.00; CDW Government Inc,
Computer Supplies/Support, $997.43; Central Bank, Employee Recognition, $213.00; Century
Business Products, Printer/Copier Maintenance, $1505.88; Century Link, Telephone Expense,
$63.02; Choice IT Global LLC, Supplies, $91.75; City of Brookings, Contract Fee, $7251.92;
City of Brookings Landfill, Landfill Fee, $447.72; Cole Papers Inc., Solution Tank, $2000.78;
Complete Plumbing Inc., Sump Pump Program, $1568.06; Cook, Tanner, Travel, $35.40; Core &
Main, Sump Pump Program, $1254.31; Core & Main, Supplies, $15632.71; Courtesy Plumbing
Inc., Repair/Supplies, $59.10; Credit Collections Bureau, Delinq. Account Collection, $980.01;
Culligan of Brookings, Bottled Water, $75.00; Dakota Riggers & Tool Supply, Supplies,
$1206.09; Dakota Supply Group, Supplies, $5203.18; Dave's Window Cleaning, Inc, Window
Service, $97.00; Dept Of The Treasury, Federal Tax, $5908.88; Dept Of The Treasury, PCORI
Fees, $1894.50; DGR Engineering Inc, Engineering Service, $21977.00; DHE, LLC,
Maintenance Fee, $1196.63; Ditch Witch UnderCon, Supplies/Work Equip Maint, $2463.38;
Environmental Laboratories, Inc, Water Analysis, $925.00; Ethanol Products LLC, Chemicals,
$2358.00; Express Communications, Inc., Telco Settlement, $10902.92; Fastenal Company,
Supplies, $1545.39; Federal Communications Commission, Tariff Filing, $3650.00; Flexible
Pipe Tools & Equip, Camera Van, $60000.00; Flexible Pipe Tools & Equip, Supplies, $775.75;
Foerster Supply Inc, Supplies, $848.50; Foerster Testing Limited, Compaction Tests, $3875.00;
Fox Scientific Inc., Supplies, $1206.73; Franz Reprographics, Plotter Maintenance, $173.41;
Frontier Precision Inc, Supplies, $734.60; Golden West Technologies Inc., Tech Support,
$4633.72; Goldfield Telecom LC, Supplies, $1940.75; Grainger, Supplies, $714.62; Gray Media
Group Inc, Contract Fee, $21165.66; Graybar Electric Company, Supplies, $2656.57; Graybar
Electric Company, Systems/Cabling Inv, $408.03; Gridor Const., Inc., Water Treatment Plant,
$1892516.40; H & W Contracting, LLC, SW/SE Interceptor Replacement, $1271052.89;
Halgerson, Russ, Travel, $76.65; Hawkins Inc, Chemicals, $4240.50; Hawkins Inc, Supplies,
$1800.00; HDR, Inc, Engineering Service, $83923.12; Highline Construction Inc., Transmission
Line Repair, $3720.00; Hillyard/Sioux Falls, Janitorial Supplies, $660.13; Homestead Do It
Center, Supplies, $9.44; Interstate Telecommunications Cooperative, Telephone Expense,
$284.80; I-State Truck Center, Vehicle Maintenance, $1851.20; Jackrabbit Tire Company, Work
Equipment Maintenance, $2047.45; Jimmy Johns #926, Meeting Supplies, $53.40; John Deere
Financial, Supplies, $487.81; Johnson Garage Door, Supplies/Repair, $173.40; Julius, Laura,
Travel, $144.10; Kindt, Scott, Travel, $17.70; Krier & Blain Inc, HVAC Maintenance, $1269.06;
L G Everist Inc, Quartzite, $1839.20; L G Everist Inc, Sump Pump Program, $1461.12; Lewis
Drug Inc, Supplies, $51.96; Lumen, Telco Settlement, $272.22; M & T Fire & Safety, Supplies,
$1062.66; Malloy Electric, Repairs/Supplies, $319.34; Martin's Inc, Diesel/Oil, $5037.42;
Matheson Tri-Gas Inc, Supplies, $296.91; Metering & Technology Solutions, Water Meters,
$6565.00; Meyer, Rodney, CDL License, $33.00; Mid South Telecom, Repairs/Supplies, $90.00;
Mid South Telecom, System/Cabling Inv, $2074.00; Midamerican Energy, Utility Bill, $11.71;
Midcontinent Comm., Contract Fee, $685.52; Millborn Seeds Inc, Grass Seed/Fertilizer, $77.50;
Moss Adams LLP, Consulting Service, $600.00; MVTL Laboratories Inc., Waste water Analysis,
$511.50; Napa Auto Parts, Supplies, $105.99; Nexstar Broadcasting, Inc., Contract Fee,
$10073.16; Northern Truck Equipment, Folding Boom Crane, $4950.00; Northwestern Energy,
Natural Gas, $174.45; Office Peeps Inc, Supplies, $172.12; Oil Price Information Service, LLC,
Publication, $486.00; OneNeck IT Solutions LLC, Computer Hardware/Consulting, $627.12;
Open System International, Inc, Annual SCADA Support, $30383.00; Paragon Health &
Wellness, Drug Screening, $175.00; Pests B Dead LLC, Pest Control, $170.00; Pete Lien & Sons
Inc, Chemicals, $11883.48; Peterson, Brian, Lawn Mower Parts, $37.28; Plains Builders
Exchange, Inc, Membership Dues, $1256.00; Pneumatic Specialties Inc, Supplies, $951.15;
Prussman Contracting Inc, Equipment Rental, $1943.00; Prussman Contracting Inc, Gravel,
$3500.00; Ramsdell F&M Ltd., LP Fill, $31.65; RC First Aid, Supplies, $159.50; RDO
Equipment Co, Work Equipment Maintenance, $661.00; Redstone Technologies Inc,
Maintenance Agreement, $5228.00; Rients, Shane, Travel, $35.40; Riverside Technologies, Inc.,
Computer Supplies, $244.00; Ron's Auto Repair, Vehicle Maintenance, $115.50; Roybal, Bailey,
Travel, $35.40; Runnings, Supplies, $3509.98; Schoon, Jacob, Travel, $35.40; Schweitzer
Engineering Labs, Programmable Automation Controller, $3420.46; Schweitzer Engineering
Labs, Transformer Protection Relays, $10466.52; SD Dept of Environ & Nat, Certification,
$60.00; SD Dept of Health Lab Remit Center, Testing W-WW Samples, $3014.00; SD Dept of
Rev, Enhanced 911, $8463.52; SD Treasurer, Sales/Excise Tax, $161599.30; SDN
Communications, Circuit Lease, $2314.05; Sigma-Aldrich Inc., Supplies, $691.99; SkillSurvey,
Inc., Subscription, $690.00; South Dakota Newspaper Services. Inc, Employment Advertising,
$972.15; Springbrook, Credit Card Processing Fee, $2609.28; Springbrook Holding Company
LLC, Software Support, $708.75; Sprint PCS, PCS Phone Service, $149.06; Sturdevant's Auto
Value , Supplies, $445.69; Sunbelt Rentals, Inc, Generator Rental, $4587.75; Swiftel
Communications, BMU Building Wiring, $2349.97; Swiftel Communications, Office Phone Bill,
$127734.62; Swiftel Communications, WAN Fiber Upgrade, $1246.96; Tagg, Gabe, Travel,
$17.70; The UPS Store, Freight, $196.07; Thermo Fisher Scientific (Asheville) LLC, Supplies,
$421.91; Turfguard Lawn Service Inc., Weed Spraying, $80.00; United Parcel Service, Freight,
$48.00; Universal Service Adm. Co, USAC Contribution, $28151.88; University Estates, Water
Charge Reimbursement, $3835.00; US Postmaster-Bkgs, Annual Permit Fee, $592.00; USA
Bluebook, Supplies, $2354.11; Walker & Associates Inc, System/Cabling Inv, $13527.26;
Wesco, Underground Conductor, $109736.97; Wholesale Electronics, Supplies, $1907.05;
Winter Contracting, LLC, Raw/Treated Water Pipelines, $1017933.63; Xcel Energy/NSP, Utility
Bill, $35.51; ALHAWITI, ABDULAZIZ, Refund Check, $74.45; BROOKINGS EDGEBROOK
APTS, Refund Check, $32.06; CHRISTENSEN, ASHLEY, Refund Check, $21.73; FLORES,
JENNIFER, Refund Check, $951.65; GEARY, ROBERT, Refund Check, $70.93; HELDT,
HOLLY, Refund Check, $71.94; HEMMER, MASON, Refund Check, $116.31; HRBR
MANAGEMENT, Refund Check, $29.62; JENSEN, DARIEN, Refund Check, $185.19;
KARASALA, SRI HARSHA VARDHAN, Refund Check, $67.31; KLINKHAMMER,
CONNOR, Refund Check, $179.49; LOLL, DANICA, Refund Check, $94.94; RESERVES RE
45 LLC, Refund Check, $66.38; RESERVES RE 45 LLC, Refund Check, $32.65; RESERVES
RE 45 LLC, Refund Check, $56.30; SOUTHLAND COURT, Refund Check, $107.23; TK
SAMUELSON ENTERPRISES LLC, Refund Check, $206.51; WESTPHAL, KADIN, Refund
Check, $161.56; Aadland, Dayliah, Telephone Refund, $53.26; Abel, Rhiannon, Telephone
Refund, $52.98; Ahlersmeyer, Samantha, Te lephone Refund, $21.60; Ahlness, Brandy,
Telephone Refund, $61.36; Ahnberg, Briar, Telephone Refund, $64.13; Ahrendsen, Wendy,
Telephone Refund, $16.37; Banning, Cole, Telephone Refund, $2.71; Bauman, Jaidyn,
Telephone Refund, $13.83; Berberich, Sarah, Telephone Refund, $16.74; Blanchette, Amber,
Telephone Refund, $2.71; Brand, Chloe, Telephone Refund, $45.21; Brumels, David, Telephone
Refund, $30.68; Burckhard, Paiton, Telephone Refund, $55.29; Christensen, Ashley, Telephone
Refund, $44.93; Currier, Cade, Telephone Refund, $93.69; Dejong, Abigail, Telephone Refund,
$55.29; Delange, Theodore, Telephone Refund, $45.35; Donelan, Will, Telephone Refund,
$24.74; Duerre, Allison, Telephone Refund, $5.56; Enterprise Institute, Telephone Refund,
$8.46; Gass Law Office, Telephone Refund, $89.49; Gebhardt, Claire, Telephone Refund,
$36.26; Geffre, Taylor, Telephone Refund, $44.63; Gregg, Al, Telephone Refund, $27.99;
Haddon, Malachi, Telephone Refund, $2.71; Hall, Arlene, Telephone Refund, $35.28; Haynes,
Stephan, Telephone Refund, $50.78; Hoffmann, Lauren, Telephone Refund, $36.26; Hoppe,
Austin, Telephone Refund, $230.74; Howard, Maxwel, Telephone Refund, $16.74; Howell,
Ethan, Telephone Refund, $5.56; Huitt, Blaine, Telephone Refund, $36.98; Hunsecker,
Samantha, Telephone Refund, $54.07; Ives, Megan, Telephone Refund, $53.60; Jackson, Skylar,
Telephone Refund, $5.56; Johnson, Avery, Telephone Refund, $16.74; Jones, Autumn, Telephone
Refund, $16.74; Juberien, Matthew, Telephone Refund, $16.74; Kamps, Cheyanne, Telephone
Refund, $56.67; Keenan, Marissa, Telephone Refund, $41.48; Kempton, Colleen, Telephone
Refund, $194.31; Kiecksee, Robert, Telephone Refund, $37.10; Koob, Samuel, Telephone
Refund, $64.13; Kubacki, Mark, Telephone Refund, $74.75; Kunkel, Hannah, Telephone
Refund, $43.18; Lightfield, Ernie, Telephone Refund, $66.06; Mahaffy, Corben, Telephone
Refund, $24.74; Manning, Tre, Telephone Refund, $5.56; Medicine Horn, Viriah, Telephone
Refund, $53.43; Mehlum, Kaylee, Telephone Refund, $55.77; Meyer, Willis, Telephone Refund,
$12.81; Nerad, Anna, Telephone Refund, $53.60; Nordstrom, Andrew, Telephone Refund,
$45.35; Noteboom, Katelynn, Telephone Refund, $36.26; Oberembt, Katherine, Telephone
Refund, $44.63; O'Donnell, Julie, Telephone Refund, $52.39; Olson, Cassia, Telephone Refund,
$33.48; Pearman, Sha Teal, Telephone Refund, $79.46; Peebler, Isaac, Telephone Refund,
$20.74; Ponce, Norma, Telephone Refund, $40.47; Powell, Sarah, Telephone Refund, $65.96;
Rabaey, Joyson, Telephone Refund, $55.80; Rasmussen, Ethan, Telephone Refund, $49.46;
Redshaw, Jared, Telephone Refund, $28.26; Rosas, Amber, Telephone Refund, $55.77; Sabo,
Erin, Telephone Refund, $4.00; Schanzenbach, Olivia, Telephone Refund, $127.27; Sellner,
Grace, Telephone Refund, $44.93; Si, Kae Sen, Telephone Refund, $30.68; Stark, Jake,
Telephone Refund, $36.26; Stene, Trevor, Telephone Refund, $44.93; Stilwell, Brandyn,
Telephone Refund, $56.67; Suarez, Brock, Telephone Refund, $55.77; Sutton, Erin, Telephone
Refund, $55.29; T & L Quick Care, Telephone Refund, $375.34; Thibodeau, Kevin, Telephone
Refund, $20.74; Toennies, Blake, Telephone Refund, $16.97; UCity Property Management LLC,
Telephone Refund, $119.08; Vanden Berge, Scott, Telephone Refund, $24.31; Vanderwaal,
Arthur, Telephone Refund, $14.00; Vanmeveren, Faith, Telephone Refund, $49.92; Westy's
Electric, Telephone Refund, $567.69; Zaske, Isabelle, Telephone Refund, $38.01; Zell, Erica,
Telephone Refund, $50.22; Zoucha, Brooke, Telephone Refund.
PERSONNEL INFORMATION
Department Salaries (May): Electric, $243,204.35; Water, $125,062.04; Wastewater,
$116,751.32; Telephone, $344,367.93; Retirement, $47,346.12; Social Security, $59,918.96;
Insurance, $103,132.04; Deferred Comp, $14,714.75.
Salary Changes: T. McClain, $27.90; C. May, $37.61; M. Stearns, $20.41;
New Hire: T. Cook, $17.32; B. Roybal, $17.32; J. Schoon, $17.32; G. Tagg, $17.32; K. Woodell,
$18.26; M. Redmond, $16.52; A. Witte, $18.26; J. Brown, $19.29; A. Fritz, $16.52; K. McClain,
$19.29; W. Olson, $19.29;
INVITATION FOR CITIZEN INPUT
Dave Kneip was present to discuss water main service with the Board. No action was
taken;
EXECUTIVE SESSION
Motion was made by Bartels seconded by Hawley to adjourn to an executive session for
the purpose of consulting with legal counsel and reviewing communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
SWIFTEL NAMING RIGHTS AGREEMENT
Motion was made by Hansen that the following Resolution No. 13-23 be approved.
RESOLUTION NO. 13 - 23
RESOLUTION REGARDING
SWIFTEL NAMING RIGHTS AGREEMENT
WHEREAS the Brookings Municipal Utilities Board approved
Resolution No. 5-03 approving Naming Rights Agreement with Brookings Area MultiPlex; and
WHEREAS Brookings Municipal Utilities, dba Swiftel Communications entered
into that agreement with the Brookings Area Multiplex Inc. on January 15, 2003; and
WHEREAS the Naming Rights Agreement expired January 14, 2023; and
WHEREAS the City of Brookings entered into a new naming rights contract with
a 3rd party effective May 23, 2023 resulting in the immediate renaming of the facility; and
WHEREAS Brookings Municipal Utilities recognizes it received some value
based on the fact the naming rights continued from January 15, 2023 to May 23, 2023, but not
the full value due to the termination of certain activities at the facility;
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that payment in the amount of $9,539.00 is authorized for the continued naming of the
facility through May 23, 2023.
Adopted this 12th day of June, 2023.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
OUTDOOR ADVERTISING AGREEMENT WITH DACOTAH BANK CENTER
Motion was made by Hawley, seconded by Bartels to approve the Outdoor Advertising
Agreement with Dacotah Bank Center. All members present voted in favor of the motion.
CHANGE ORDER NO. 2 TO THE NEW WATER PLANT PROJECT
Motion was made by Hansen, seconded by Hawley to approve the Change Order No. 2
with Gridor Construction for the BMU Water Treatment Plant. All members present voted in
favor of the motion.
APPLICATION FOR WATER/SEWER CONNECTION INTO CITY WATER/SEWER –
LUCERNE CIRCLE
Motion was made by Hansen, seconded by Hawley that the application for extension for
water and sewer mains and connection into the city water and sewer system requested by
Bluegill Inc. on Lucerne Circle be approved. All members present voted in favor of the motion.
APPLICATION FOR WATER/SEWER CONNECTION INTO CITY WATER/SEWER –
MINNESOTA DRIVE & SUNRISE RIDGE ROAD
Motion was made by Carruthers, seconded by Hawley that the application for extension
for water and sewer mains and connection into the city water and sewer system requested by
Ultimate Collision on Minnesota Drive and Sunrise Ridge Road be approved. All members
present voted in favor of the motion.
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Hansen that the following Resolution No. 14-23 be approved.
RESOLUTION NO. 14 - 23
RESOLUTION APPROVING ADDENDA TO AGREEMENT
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreement for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 12th day of June, 2023.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SOLICIT BIDS
WASTEWATER TREATMENT PLANT – THICKENER MECHANISM
WATER METERS
Motion was made by Hansen, seconded by Bartels that authorization be given to
advertise for Water Meters and Wastewater Treatment Plan Thickener Mechanism for the
Water/Wastewater Department. All members present voted in favor of the motion.
DISCUSSION OF ELECTRIC STRATEGIC PRIORITIES
The Electric Strategic Priorities were reviewed with the Utility Board. No action was
taken.
ADJOURNMENT
The meeting adjourned.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President