HomeMy WebLinkAboutUtilMinutes_2023_05_08Municipal Utilities Board May 8, 2023
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
May 8, 2023, at the Utility building with the following members present: Bartels, Carruthers,
Hansen, Hawley, President Harvey and City Council Liaison Specker.
ADOPTION OF AGENDA
The agenda was adopted.
ELECTION OF OFFICERS
Motion was made by Hawley, seconded by Bartels to nominate Tim Harvey to President
of the Board, Doug Carruthers to Vice President of the Board and Seth Hansen to Secretary of
the Board. All members present voted in favor of the motion.
Motion was made by Bartels, seconded by Hawley to ask that nominations cease and a
unanimous ballot be cast for Tim Harvey to President of the Board, Doug Carruthers to Vice
President of the Board and Seth Hansen to Secretary of the Board. All members present voted in
favor of the motion.
MINUTES
Minutes of the regular meeting held April 10, 2023, and the special meeting held April
24, 2023, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
Advanced Engineering & Environmental Service, Engineering Services, $981.10; A-I Computer
Solutions Of Brookings Inc, Supplies, $9.99; Allegra, Printed Supplies, $213.30; Appeara,
Supplies, $63.14; AT & T, Telco Settlement, $679.83; AT & T Mobility, PCS Phone Service,
$3532.78; Authorize.Net, Credit Card Processing Fee, $182.20; AVI Systems, Inc., Audio/Video
Technology, $5897.05; Badger Communications, Systems/Cabling Inv, $11843.63; Bally Sports
North, Contract Fee, $8389.44; Bendix Inc., Printer/Copier Maintenance, $3240.92; Bluefin
Payment Systems, Credit Card Processing Fee, $12377.01; Border States Elec Supply, Supplies,
$2432.60; Border States Elec Supply, Systems/Cabling Inv, $7336.57; Border States Elec
Supply, Uniforms, $323.80; Bridle Estates, Sewer Charge Reimbursement, $5361.00; Brookings
Auto Mall, Vehicle Maintenance, $84.90; Brookings County Finance Office, License, $15.00;
Brookings Dumpster Service, Sanitation Service, $539.72; Brookings Municipal Utilities, Office
Utility Bill, $52463.48; Brookings Municipal Utilities, Petty Cash, $127.00; BSG Clearing
Solutions, Telco Settlement, $17.91; Business Track, Credit Card Processing Fee, $10253.75;
Calix Inc., Supplies, $8717.94; Carquest Auto Supply, Work Equip Maintenance/Supplies,
$372.01; Century Business Products, Printer/Copier Maintenance, $1306.41; Century Link,
Telephone Expense, $490.14; CHR Solutions Inc, Software Maintenance, $1911.11; City of
Brookings, Contract Fee, $7162.95; Clites Electric Construction, Inc., Labor/Supplies, $35.64;
Complete Plumbing Inc., Labor/Supplies, $287.86; Core & Main, Supplies, $61.92; Courtesy
Plumbing Inc., Repair/Supplies, $363.00; Credit Collections Bureau, Delinq. Account
Collection, $546.49; Culligan of Brookings, Bottled Water, $115.00; Cummins Inc, Generator
Maintenance, $2629.27; Cutler Law Firm, LLP, Legal Service, $245.00; Dakota Fluid Power
Inc, Maintenance/Supplies, $259.51; Dept Of The Treasury, Federal Tax, $5996.87; DGR
Engineering Inc, Engineering Service, $3475.00; DHE, LLC, Maintenance Fee, $1196.63; Ditch
Witch UnderCon, Supplies/Work Equip Maint, $3665.62; Double K Sales & Detailing LLC,
Work Equipment Maintenance, $249.75; Ekern Home Equipment Inc., Repair/Supplies,
$292.67; Everson, Neal, Conserve/Demand Incentive, $500.00; Fastenal Company, Supplies,
$285.99; First Bank & Trust, Conserve/Demand Incentive, $1494.00; Foerster Supply Inc,
Supplies, $761.50; Franz Reprographics, Plotter Maintenance, $180.81; Frontier Precision Inc,
Supplies, $287.32; G & R Controls, Equipment Repair/Supplies, $199.80; Golden West
Technologies Inc., Tech Support, $4314.78; Goldfield Telecom LC, Supplies, $315.74; Gray
Media Group Inc, Contract Fee, $21125.80; Graybar Electric Company, Supplies, $143.36;
Graybar Electric Company, Systems/Cabling Inv, $765.00; Gridor Const., Inc., Water Treatment
Plant, $1453015.80; Hawkins Inc, Chemicals, $1800.00; Highline Construction Inc.,
Transmission Line Repair, $44345.00; Hillyard/Sioux Falls, Janitorial Supplies, $399.92;
Homestead Do It Center, Supplies, $38.19; Industrial Machine & Engineering, LLC,
Repairs/Supplies, $550.00; Interstate Telecommunications Cooperative, Telephone Expense,
$380.49; John Deere Financial, Supplies, $111.70; Johnson Garage Door, Supplies, $249.90;
Krier & Blain Inc, HVAC Maintenance, $1960.00; Lowe's, Supplies, $38.86; Lumen, Telco
Settlement, $272.22; Malloy Electric, Repairs/Supplies, $1456.81; Martin's Inc, Diesel/Oil,
$700.81; Matheson Tri-Gas Inc, Supplies, $258.75; Midamerican Energy, Utility Bill, $43.29;
Midcontinent Comm., Contract Fee, $687.04; Moss Adams LLP, Consulting Service, $2350.00;
Napa Auto Parts, Supplies, $177.24; Nexstar Broadcasting, Inc., Contract Fee, $10055.57;
Northwestern Energy, Natural Gas, $54.32; Office Peeps Inc, Supplies, $170.13; One Source -
The Background Check Company, Employee Verification, $222.00; O'Reilly, Supplies, $34.98;
Paragon Health & Wellness, Drug Screening, $140.00; Pests B Dead LLC, Pest Control,
$150.00; Pete Lien & Sons Inc, Chemicals, $4408.30; Prunty Construction Co, Inc, Sewer Meter
Vault Installation, $24368.35; Prussman Contracting Inc, Main Repairs, $4695.11; Prussman
Contracting Inc, Meter Vault Install, $3815.68; Ramsdell F&M Ltd., LP Fill, $70.20; RC First
Aid, Supplies, $124.50; Rental Depot, Systems/Cabling Inv, $86.95; Resco, Generator,
$5515.47; Robinson, Mike, Travel, $280.20; Runnings, Supplies, $3816.48; Rymerson, Tanner,
Travel, $53.10; Schomp's Mechanical Services, Labor/Supplies, $672.00; Schoon's Pump N' Pak,
Vehicle Gasoline, $5613.19; SD Dept of Rev, Enhanced 911, $8769.77; SD Public Utilities
Comm, Gross Receipts Tax, $5749.52; SD Telecom Association, Assessment, $11780.75; SD
Treasurer, Sales/Excise Tax, $164267.71; South Dakota Newspaper Services. Inc, Employment
Advertising, $797.10; Springbrook, Credit Card Processing Fee, $2590.53; Sprint PCS, PCS
Phone Service, $149.06; State Industrial Products, Supplies, $2709.48; Stuart C. Irby, Supplies,
$10542.48; Sturdevant's Auto Value, Supplies, $101.93; Swiftel Communications, BMU
Building Wiring, $2225.42; Swiftel Communications, Office Phone Bill, $123614.89;
SwipeClock LLC, Subscription, $555.00; Terex USA, LLC, Equipment Maintenance, $1064.63;
The UPS Store, Freight, $2668.11; United Parcel Service, Freight, $60.28; Universal Service
Adm. Co, USAC Contribution, $28151.88; University Estates, Water Charge Reimbursement,
$3770.00; USA Bluebook, Supplies, $3451.49; Vander Haag's Inc, Truck Engine, $10261.17;
Wesco, Underground Conductor, $153663.46; Wheeldon's, Equipment Maintenance, $12.00;
WW Tire Service Inc, Work Equipment Maintenance, $1058.17; Xcel Energy/NSP, Utility Bill,
$47.03; DAKOTA BIOPRODUCTS INSTITUTE, Refund Check, $148.90; GEHRING, GENA,
Refund Check, $35.01; GETACHEW, HASSET, Refund Check, $76.82; PRICE RENTALS,
Refund Check, $67.39; SOTO, MARIA, Refund Check, $132.19; VAN DYKE, LANE, Refund
Check, $22.42; Button, Gladys, Telephone Refund, $25.58; Kjelden, Janet, Telephone Refund,
$18.37
PERSONNEL INFORMATION
Department Salaries (April): Electric, $210,617.25; Water, $106,288.14; Wastewater,
$97,491.67; Telephone, $305,420.39; Retirement, $42,066.77; Social Security, $51,518.89;
Insurance, $103,127.63; Deferred Comp, $13,358.78.
Salary Changes: S. Thelen, $24.61; T. Rymerson, $24.80;
New Hire: S. Schulte, $18.27; K. Hougland $26.80.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Financial & IT Manager, presented a quarterly financial review of first
quarter 2023.
FIRST READING OF WATER IRRIGATION RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by
Carruthers, seconded by Hansen to approve the first reading of the proposed rate increase for
irrigation water rates. All members present voted in favor of the motion.
APPLICATION FOR WATER AND SEWER CONNECTION INTO WATER/SEWER
SYSTEM – PRINCE DRIVE SOUTH OF DAKTRONICS DRIVE
Motion was made by Hawley, seconded by Carruthers that the application for extension
for water and sewer mains and connection into the city water and sewer system requested by TK
Samuelson Enterprises on Prince Drive south of Daktronics Drive be approved. All members
present voted in favor of the motion.
APPLICATION FOR SEWER CONNECTION INTO SEWER SYSTEM – HILLCREST
SCHOOL
Motion was made by Hansen, seconded by Carruthers that the application for extension
of sewer main and connection into the city sewer system requested by Brookings School System
at Hillcrest Elementary School be approved. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on May 2, 2023, and presented at
this time for consideration and action.
TELEPHONE DIRECTORY PRINTING SERVICES
No bids were received for the Telephone Directory Printing Services. Motion was made
by Hansen, seconded by Carruthers to authorize the staff to negotiate with qualified vendors
based on the current specifications per statute SDCL 5-18A-8. All members present voted in
favor of the motion.
CENTRAL OFFICE HVAC
Krier & Blain $304,800.00
Howe Plumbing & Heating $388,095.00
Motion was made by Carruthers, seconded by Hansen that the low bid of Krier & Blain
in the amount of $ $304,800.00 for Central Office HVAC for the Telephone Department be
approved; and that, after reviewing the contract for the above bid, that the President of the Board
and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Bartels seconded by Carruthers to adjourn to an executive session
for the purpose of consulting with legal counsel and reviewing communications from legal
counsel about proposed or pending litigation or contractual matters and discuss marketing or
pricing strategies and personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President