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Municipal Utilities Board April 10, 2023
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
April 10, 2023, at the Utility building or via Webex with the following members present:
Bartels, Carruthers, Hansen, Hawley and President Harvey.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held March 13, 2023, and the special meeting held March
27, 2023, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
605 Custom Design LLC, Uniforms, $420.00; Advanced Engineering & Environmental Service,
Engineering Services, $3697.36; Agritech, Rental, $250.00; AT & T, Telco Settlement, $667.94;
AT & T Mobility, PCS Phone Service, $2234.28; Atlas Copco Compressors LLC, Equip
Maintenance, $922.86; Authorize.Net, Credit Card Processing Fee, $181.45; Badger
Communications, Systems/Cabling Inv, $679.92; Bally Sports North, Contract Fee, $8307.04;
Bluefin Payment Systems, Credit Card Processing Fee, $38891.60; Border States Elec Supply,
Supplies, $9296.40; Border States Elec Supply, Systems/Cabling Inv, $3419.28; Bridle Estates,
Sewer Charge Reimbursement, $5361.00; Brookings Area Chamber Of Commerce, Membership
Dues, $5000.00; Brookings County Finance Office, License, $30.00; Brookings Credit Bureau &
Collection Agency, Delinq. Account Collection, $152.47; Brookings Municipal Utilities, Office
Utility Bill, $52930.59; Brookings Municipal Utilities, Service Application Fee, $900.00;
Brookings Municipal Utilities, Conserve/Demand Incentive, $771.93; Brutty, Devon, CDL
License, $35.00; BSG Clearing Solutions, Telco Settlement, $19.17; Business Track, Credit Card
Processing Fee, $9981.62; Calix Inc., Inventory, $933.17; Carquest Auto Supply, Work Equip
Maintenance/Supplies, $811.18; CCI System, Inc., Equipment Support, $1140.54; CDW
Government Inc, Computer Supplies/Support, $346.52; CHR Solutions Inc, Software
Maintenance, $1900.37; City of Brookings, Contract Fee, $7105.83; Core & Main, Supplies,
$1845.76; Courtesy Plumbing Inc., Repair/Supplies, $310.59; Credit Collections Bureau, Delinq.
Account Collection, $697.78; Culligan of Brookings, Bottled Water, $138.00; Dakota Riggers &
Tool Supply, Supplies, $331.29; Dakota Service & Repair, Supplies, $74.13; Dakota Supply
Group, Systems/Cabling Inv, $44.84; Dept Of The Treasury, Federal Tax, $6033.88; DGR
Engineering Inc, Engineering Service, $6577.43; DHE, LLC, Maintenance Fee, $1196.63; Digi-
Key 2549377, Supplies, $60.61; Ditch Witch UnderCon, Supplies/Work Equip Maint, $1479.76;
Eide Bailly LLP, Audit Fee, $40000.00; Einspahr Auto Plaza, Vehicle Maintenance, $29.19;
Electric Pump, Service Agreement, $1500.00; Electric Pump, Supplies, $478.79; Foerster Supply
Inc, Supplies, $588.00; Franz Reprographics, Plotter Maintenance, $311.45; Frontier Precision
Inc, Supplies, $90.99; G & R Controls, Equipment Repair/Supplies, $517.86; Goldfield Telecom
LC, Supplies, $724.52; Grainger, Supplies, $486.74; Gray Media Group Inc, Contract Fee,
$21105.87; Gridor Const., Inc., Water Treatment Plant, $1158987.60; Halgerson, Russ, Travel,
$144.10; Hawkins Inc, Chemicals, $3100.00; Hillyard/Sioux Falls, Janitorial Supplies, $797.09;
Iconectiv, LLC, LNP Fee, $682.16; Interstate Telecommunications Cooperative, Telephone
Expense, $283.32; Jackrabbit Tire Company, Work Equipment Maintenance, $1269.81; John
Deere Financial, Supplies, $1675.65; Johnson Garage Door, Supplies, $3060.00; Krier & Blain
Inc, HVAC Maintenance, $1569.55; L G Everist Inc, Gravel, $42.35; Localogy, Directory
Rates/Data, $58.14; Martin's Inc, Diesel/Oil, $480.69; Matheson Tri-Gas Inc, Supplies, $115.14;
Midamerican Energy, Utility Bill, $99.52; Midcontinent Comm., Contract Fee, $694.64;
Midwest Glass LLC, Door Repair, $336.74; MMUA, SafetyTraining, $8149.75; Moss Adams
LLP, Consulting Service, $2600.00; MVTL Laboratories Inc., Wastewater Analysis, $2349.71;
My Cable Mart LLC, Supplies, $66.33; Napa Auto Parts, Supplies, $4.49; Nexstar Broadcasting,
Inc., Contract Fee, $10043.57; Northern Tool & Equipment, Supplies, $744.90; Northern Truck
Equipment, Message Board Trailers, $43820.00; Northwestern Energy, Natural Gas, $2714.20;
Office Peeps Inc, Office Furniture, $802.50; One Source - The Background Check Company,
Employee Verification, $124.00; OneNeck IT Solutions LLC, Computer Hardware/Consulting,
$23224.24; O'Reilly, Supplies, $8.99; Outlaw Graphics, Uniforms, $235.50; Pests B Dead LLC,
Pest Control, $335.00; Pete Lien & Sons Inc, Chemicals, $10668.55; Pollardwater, Supplies,
$2222.56; Quadient, Inc., Postage Meter Rental, $948.79; Ramsdell F&M Ltd., LP Fill, $140.40;
RDO Equipment Co, Work Equipment Maintenance, $203.55; Riverside Technologies, Inc.,
Computer Supplies, $1176.00; Riverside Technologies, Inc., Laptop, $1996.00; Ron's Auto
Repair, Vehicle Maintenance, $326.64; Runnings, Supplies, $2826.11; Schomp's Mechanical
Services, Labor/Supplies, $136.08; SD Dept of Environ & Nat, Certification, $60.00; SD Dept of
Health Lab Remit Center, Testing W-WW Samples, $246.00; SD Dept of Rev, Enhanced 911,
$8828.57; SD Rural Water Center Inc, Membership Dues, $5000.00; SD Treasurer, Sales/Excise
Tax, $175932.71; SDN Communications, Circuit Lease, $2194.44; Seeco, Storm Repair,
$23564.30; Sherwin-Williams Co, Paint, $27.19; Springbrook, Credit Card Processing Fee,
$2589.65; Sprint PCS, PCS Phone Service, $148.89; State Of South Dakota, Record Retention,
$7.26; Sturdevant's Auto Value, Supplies, $538.26; Swiftel Communications, Office Phone Bill,
$125255.72; The UPS Store, Freight, $24.61; U.S. Bank National Association, 2012 SRF Loan
Payment, $397335.98; Universal Service Adm. Co, USAC Contribution, $30763.68; University
Estates, Water Charge Reimbursement, $3770.00; USA Bluebook, Supplies, $1113.24; Vermeer
High Plains, Supplies, $1797.62; WW Tire Service Inc, Work Equipment Maintenance, $724.35;
Xcel Energy/NSP, Utility Bill, $65.81; GUERUE, MONICA, Refund Check, $323.26;
NINNEMANN, GENE, Refund Check, $311.04; RODRIGUEZ, FAVIOLA, Refund Check,
$11.06; TC USA PIPELINE SERVICES LLC, Refund Check, $102.64; Abregana, Isaac,
Telephone Refund, $136.27; Beedle, Andrew, Telephone Refund, $25.71; Casey's General
Stores, Telephone Refund, $24.36; Covrig, John, Telephone Refund, $40.59; Doom, Kelsey,
Telephone Refund, $37.89; Gautier, Jacob, Telephone Refund, $237.67; Gravatt, Thomas,
Telephone Refund, $170.00; HME Management, Telephone Refund, $127.78; Kempfert,
Wallace, Telephone Refund, $46.85; Lambert, Rachel, Telephone Refund, $108.26; Lewis,
Jeffrey, Telephone Refund, $13.53; LoJo Enterprises LLC, Telephone Refund, $40.03; Lopez,
Jaime, Telephone Refund, $61.33; Reed, James, Telephone Refund, $53.89; Schaar, Robert,
Telephone Refund, $40.59; Scott, James, Telephone Refund, $8.36; Texley, Megan, Telephone
Refund, $61.33; Wolff, Courtney, Telephone Refund, $56.82.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $210,617.25; Water, $106,288.14; Wastewater,
$97,491.67; Telephone, $305,420.39;
Retirement, $42,066.77; Social Security, $51,518.89; Insurance, $103,127.63; Deferred Comp,
$13,358.78;
Salary Changes: L. Huls, $21.94.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session for
the purpose of consulting with legal counsel and reviewing communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies and personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
TRANSFER OF SERVICE TERRITORY AGREEMENT WITH SIOUX VALLEY-
SOUTHWESTERN ELECTRIC COOPERATIVE
Motion was made by Hawley that the following Resolution No. ---be approved.
RESOLUTION NO. 10 - 23
RESOLUTION APPROVING AGREEMENT--TRANSFER OF
SERVICE TERRITORY WITH
SIOUX VALLEY-SOUTHWESTERN ELECTRIC COOPERATIVE INC.
(City of Brookings Resolution 22-091 & Amended Resolution 23-004)
BE IT RESOLVED by the Brookings Municipal Utilities Board that:
1. The “Agreement - Transfer of Service Territory between the City of Brookings
and Sioux Valley-Southwestern” to transfer Sioux Valley Southwestern Electric
Cooperative Inc. electric lines in the following described property be hereby
approved:
The North 18.84 acres of Tract 1 of BMU WTP Addition in the Northwest ¼ of
Section 20, Township 110 North, Range 49 West of the 5th P.M., Brookings
County, South Dakota.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract documents.
Adopted this 10th day of April, 2023.
ATTEST:
_____________________________ _________________________________
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE TRADED IN
Motion was made by Hawley that the following Resolution No. 11-23 be approved.
RESOLUTION NO. 11 - 23
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
FOR TRADE-IN
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2010 Towmaster T-18DD Trailer
S/N 4KNUT2029AL160732
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in in accordance with the provisions of SDCL 6-13.
Adopted this 10th day of April, 2023.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER AND SEWER MAIN AND CONNECTION
INTO THE CITY WATER AND SEWER SYSTEM – TIMBERLINE GLENWOOD CIRCLE
Motion was made by Hansen, seconded by Hawley that the application for extension of
water and sewer mains and connection into the city water and sewer system requested by Sioux
Empire Development Corporation on Timberline Glenwood Circle be approved. All members
present voted in favor of the motion.
BIDS
AWARDING OF BIDS
PADMOUNTED TRANSFORMERS
THREE PHASE SOLID DIELECTRIC VACUUM RECLOSERS
Motion was made by Hawley, seconded by Hansen to reject bids for Padmounted
Transformers and Three Phase Solid Dielectric Vacuum Reclosers as they were not firm priced
bids and to authorize the staff to negotiate with vendors to purchase transformers and vacuum
reclosers. All members present voted in favor of the motion.
2023 SANITARY SEWER MANHOLE REHAB PROJECT
Schedule A Schedule B
Hydro Clean $457,480.00
Prunty Construction $1,558,630.00
TRANSIT VAN FOR PIPELINE TELEVISION – WASTEWATER DEPARTMENT
Flexible Pipe Tool $60,000.00
Motion was made by Hawley, seconded by Hansen that the low bid of Hydro Clean
(Schedule A Base Bid) in the amount of $457,480.00 and the bid of Flexible Pipe Tool for the
Transit Van for Pipeline Television in the amount of $60,000.00 be approved; and that, after
reviewing the contract for the above bid, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
PURCHASE SEWER TELEVISING CAMERA EQUIPMENT THROUGH MINNESOTA
STATE CONTRACT #187482
Motion was made by Hansen, seconded by Bartels to approve the purchase of new Sewer
Televising Camera Equipment (2023 Aries CCTV Voyager Command Center mounted in
separately procured Ford Transit Chassis) from Flexible Pipe Tool Company (22606 186th
Avenue, Cold Springs, MN 56320) through Minnesota Department of Administration, State
Procurement Management, Minnesota State Contract No. 187482, in the amount of $233,086.00.
All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
DIRECTORY PRINTING SERVICES
Motion was made by Hansen, seconded by Hawley that authorization be given to
advertise for Directory Printing Services for the Telephone Department. All members present
voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for
the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Doug Carruthers, Vice President