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Home My WebLink AboutUtilMinutes_2023_03_13 Municipal Utilities Board March 13, 2023 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, March 13, 2023, at the Utility building or via Webex with the following members present: Bartels, Carruthers, Hansen and Hawley. Absent: Harvey. ADOPTION OF AGENDA The agenda was adopted. MINUTES Minutes of the regular meeting held February 13, 2023, and the special meeting held February 24, 2023, were read and approved. APPROVAL OF BILLS AND CLAIMS Motion was made by Carruthers, seconded by Hansen that the following bills and claims be approved. All members present voted in favor of the motion. LAND RENTAL AGREEMENT – NORTH WELL FIELD Motion was made by Hawley that the following Resolution No. 7-23 be approved. RESOLUTION NO. 7 - 23 RESOLUTION TO LEASE REAL PROPERTY 220 ACRES (+/-) NORTH WELL FIELD HAY/GRASSLAND TO PRIVATE PERSON BE IT RESOLVED by the Brookings Municipal Utilities Board that the Brookings Municipal Utilities intends to enter into a Lease with Cody Moret and Seth Moret for period of three (3) years, commencing on May 1, 2023, ending on April 30, 2026, and pertaining to the following described property: Approximately 220 acres in a portion of the North Half (N ½) of Section Thirteen (13), Brookings Township in Brookings County, South Dakota. The Lease will be an amount of twenty two thousand three hundred thirty dollars ($22,330.00) per year, payable on June 15, 2023. The following two years to be paid on June 15th of each calendar year. Adopted this 13th day of March, 2023. ATTEST: ____________________________ ______________________________ Seth Hansen, Secretary Doug Carruthers, Vice President The motion was seconded by Bartels. All members present voted in favor of the motion. 2024 DIRECTORY RATES Motion was made by Hawley, seconded by Carruthers to approve the 2024 Directory Rates as presented by staff. All members present voted in favor of the motion. TRADE-IN RESOLUTION AMENDMENT – SURPLUS DITCH WITCH TRAILER Motion was made by Carruthers that the following Resolution No. 8-23 be approved. RESOLUTION NO 8 – 23 RESOLUTION AMENDING RESOLUTION 8-23 ORDERING DISPOSITION OF SURPLUS EQUIPMENT FOR TRADE-IN WHEREAS the City of Brookings Municipal Utilities owns property which is no longer necessary, useful or suitable for municipal purposes; and WHEREAS the Brookings Municipal Utilities Board approved Resolution 29-22 on December 9, 2022, surplusing equipment for trade-in; and WHEREAS an amendment needs to be made to Resolution 29-22 to retain the 1984 Ditch Witch Trailer SFA – VIN 28622 and to surplus the 1973 Vermeer M30 Trailer VIN 2045 to be traded in. NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board that the Board hereby orders that the 1973 Vermeer M30 Trailer be declared surplus equipment to be traded in in accordance with the provisions of SDCL 6-13. Adopted this 13th day of March, 2023. ATTEST: _________________________________ _________________________________ Seth Hansen, Secretary Doug Carruthers, Vice President The motion was seconded by Hawley. All members present voted in favor of the motion. SURPLUS TO BE SOLD – WATER METERS Motion was made by Carruthers to approve Resolution No. 9-23. RESOLUTION NO. 9 - 23 RESOLUTION ORDERING DISPOSITION OF SURPLUS WATER METER HEADS TO BE SOLD WHEREAS the city of Brookings Municipal Utilities owns property which is no longer necessary, useful or suitable for municipal purposes; and WHEREAS said property is as follows: 60-Badger 25 heads for 5/8 X ¾ meters 50-Badger 35 heads for ¾” meters 10-Badger 70 heads for 1” meters 110-Neptune T-10 heads for 5/8 X ¾” meters NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board that the Board hereby orders that the above referenced property be declared surplus equipment to be sold in accordance with the provision of SDCL 6-13. Adopted this 13th day of March, 2023. ATTEST: ________________________________ ______________________________ Seth Hansen, Secretary Doug Carruthers, Vice President The motion was seconded by Hawley. All members present voted in favor of the motion. BIDS AWARDING OF BIDS The following bids were opened and read at 1:30 p.m. on March 8, 2023, and presented at this time for consideration and action. CHEMICALS – WATER/WASTEWATER DEPARTMENT Fluorosilicic Acid Liquid Chlorine Quicklime Sodium Polyphosphate Sulfuric Acid Ammonium Sulfate 2,100 Gals 16 Tons 1,200 Tons 225 (50# bag) 2,500 Gals 5,200 Gals Pete Lien & Sons, Inc. $ 224,436.00 Poet Ethanol Products, LLC Hawkins, Inc. $ 13,839.00 $ 35,200.00 $ 18,000.00 $ 27,560.00 Carus Corporation $ 32,175.00 Shannon Chemical Corp. $ 39,885.75 Motion was made by Carruthers, seconded by Hawley that the following low bids be approved: Pete Lien & Sons Inc. – Quicklime, $224,436.00; Hawkins Inc. – Fluorosilicic Acid $13,839.00, Liquid Chlorine - $35,200.00, Sulfuric Acid - $18,000.00, Ammonium Sulfate, $27,560.00; and Carus Corporation – Sodium Polyphosphate, $32,175.00 and that, after reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. BMU RAW & TREATED WATER PIPELINES – PHASE 3 Prunty Construction $9,070,089.25 Winter Contracting $9,175,000.00 H&W Contracting $9,436,374.89 SJ Louis Construction Inc. $11,115,768.20 Motion was made by Bartels, seconded by Carruthers that the low bid of Prunty Construction for the BMU Raw & Treated Water Pipelines – Phase 3 in the amount of $9,070,089.25 be approved contingent upon SDDANR approval; and that, after reviewing the contract for the above bid, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. UNDERGROUND PRIMARY CONDUCTOR – ELECTRIC DEPARTMENT Item #1 Item #2 22,500’ - 350 30,000’ – 1/0 KCMIL Primary AWG Primary Wesco $176,625.00 $132,300.00 Motion was made by Hawley, seconded by Carruthers that the bid of Wesco for the 2024 Primary Underground Conductor for Item 1 - $176,625.00 and Item 2 - $132,300.00 for the Electric Department be approved and that, after reviewing the contract for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. AUTHORIZATION TO SUBMIT BIDS LEAD SERVICE LINE REPLACEMENT PROJECT – WATER DEPARTMENT Motion was made by Hawley, seconded by Carruthers that authorization be given to advertise for the Lead Service Line Replacement Project. All members present voted in favor of the motion. HVAC UPGRADE – TELEPHONE DEPARTMENT Motion was made by Bartels, seconded by Carruthers that authorization be given to advertise for HVAC Upgrade for the Telephone Department. All members present voted in favor of the motion. DISCUSSION OF TELECOMMUNICATIONS STRATEGIC PRIORITIES The Telecommunications Strategic Priorities were reviewed with the Utility Board. No action was taken. EXECUTIVE SESSION Motion was made by Carruthers, seconded by Bartels to adjourn to an executive session for the purpose of consulting with legal counsel and reviewing communications from legal counsel about proposed or pending litigation or contractual matters and discuss marketing or pricing strategies and personnel. All members present voted in favor of the motion. The Board reconvened in open session. ADJOURNMENT The meeting adjourned. ATTEST: ________________________________ ______________________________ Seth Hansen, Secretary Doug Carruthers, Vice President