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Municipal Utilities Board February 13, 2023
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
February 13, 2023, at the Utility building or via Webex with the following members present:
Bartels, Carruthers, Hansen, Hawley and Harvey.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held January 9, 2023, and the special meeting held
January 23, 2023, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
A-I Computer Solutions Of Brookings Inc, Supplies, $19.99; Allegra, Printed Supplies, $19.29;
American Time, Systems/Cabling Inv, $209.81; AMP Electric Construction Inc, Labor/Supplies,
$264.04; AMP Electric Construction Inc, Systems/Cabling Inv, $244.90; Artisan Concrete
Concepts, Employee Recognition, $243.00; AT & T, Telco Settlement, $646.44; AT & T
Mobility, PCS Phone Service, $2152.24; Authorize.Net, Credit Card Processing Fee, $174.05;
Axtell, Nicholas, Travel, $163.45; Badger Communications, Systems/Cabling Inv, $18585.45;
Bally Sports North, Contract Fee, $8364.72; Bendix Inc., Printer/Copier Maintenance, $1490.70;
Bluefin Payment Systems, Credit Card Processing Fee, $11742.86; Bobcat Of Brookings,
Supplies/Equipment Repair, $125.72; Border States Elec Supply, Hydraulic Pump Kit, $4949.00;
Border States Elec Supply, Inventory, $6849.90; Border States Elec Supply, Supplies, $4699.20;
Border States Elec Supply, Systems/Cabling Inv, $2960.50; Border States Elec Supply,
Uniforms, $4769.28; Bridle Estates, Sewer Charge Reimbursement, $5361.00; Brookings Auto
Mall, Vehicle Maintenance, $4111.50; Brookings County Finance Office, License, $183.00;
Brookings Credit Bureau & Collection Agency, Delinq. Account Collection, $214.00; Brookings
Dumpster Service, Sanitation Service, $478.52; Brookings Engraving, Signs/Uniforms, $446.32;
Brookings Municipal Utilities, Office Utility Bill, $55793.57; Brookings Municipal Utilities,
Conserve/Demand Incentive, $1692.90; Brookings Register, Advertising/Legals, $739.49;
Brutty, Devon, Travel, $94.70; BSG Clearing Solutions, Telco Settlement, $31.76; Buhls Dry
Cleaners & Linen Supply, Rug/Supplies, $169.70; Business Track, Credit Card Processing Fee,
$8977.48; Calix Inc., Inventory, $22234.86; Calix Inc., Supplies, $48.00; Calix Inc., Support
Agreement, $8717.94; Carquest Auto Supply, Work Equip Maintenance/Supplies, $1094.15;
Carrier Management Systems Inc, Software, $15000.00; Carus LLC, Chemicals, $5460.00;
CDW Government Inc, Adobe Software, $25.51; CDW Government Inc, ISP Servers,
$39978.00; CDW Government Inc, Systems/Cabling Inv, $619.96; Central Bank, Employee
Recognition, $33.00; Century Business Products, Printer/Copier Maintenance, $1179.35;
Century Link, Telephone Expense, $240.55; Chemco Systems LP, Supplies, $671.13; CHR
Solutions Inc, Software Maintenance, $1685.14; City of Brookings, Software Subscription,
$1335.36; City of Brookings, Contract Fee, $7179.99; City of Brookings Landfill, Landfill Fee,
$14.26; Climate Systems Inc, HVAC Maintenance, $1918.50; Cole Papers Inc., Work
Equipment Maintenance, $248.15; Complete Plumbing Inc., Labor/Supplies, $751.32; Core &
Main, 22nd Ave Phase 2, $40535.37; Core & Main, Supplies, $2007.70; Courtesy Plumbing Inc.,
Repair/Supplies, $217.90; Creative Printing Inc., Printed Materials, $285.00; Credit Collections
Bureau, Delinq. Account Collection, $164.96; Culligan of Brookings, Bottled Water, $75.00;
Dakota Riggers & Tool Supply, Supplies, $229.76; Dakota Supply Group, Supplies, $2934.01;
Dave's Window Cleaning, Inc, Window Service, $74.00; Dept of Legislative Audit, Registration,
$200.00; Dept Of The Treasury, Federal Tax, $6008.49; DHE, LLC, Maintenance Fee,
$1196.63; Dickey, Lance, Travel, $163.45; Directory Resources Co LLC, Software
Maintenance, $1250.00; Ditch Witch UnderCon, 2023 Trencher/Plow w/Trailer, $52735.00;
Drake, Lydia, Conserve/Demand Incentive, $25.00; Ekern Home Equipment Inc.,
Repair/Supplies, $526.45; Electric Pump, Lift Station Pump Repair, $870.25; Erickson, David,
Conserve/Demand Incentive, $25.00; Express Communications, Inc., Telco Settlement,
$9268.20; Farmers Implement Irrigation, 2022 Grasshopper Lawn Mower, $14500.00; Ferguson
Waterworks #2516, Supplies, $188.00; Flash Technology Corp, Monitoring Service, $480.00;
Flexible Pipe Tools & Equip, Software Support, $1175.00; Flexible Pipe Tools & Equip,
Supplies, $925.15; Foerster Supply Inc, Supplies, $514.00; Franz Reprographics, Plotter
Maintenance, $203.60; G & R Controls, Equipment Repair, $2058.05; Geotek Engineering &
Testing Services Inc., Assessment, $2900.00; Golden West Technologies Inc., Tech Support,
$3772.92; Goldfield Telecom LC, Supplies, $1709.82; Grainger, Supplies, $1482.42; Gray
Television Group Inc, Contract Fee, $21335.07; Graybar Electric Company, Supplies, $3709.10;
Graybar Electric Company, Systems/Cabling Inv, $246.40; Gridor Const., Inc., Water Treatment
Plant, $1493109.90; Haberman, Austin, Distilled Water, $3.38; Haberman, Austin, Travel,
$94.70; HDR, Inc, Engineering Service, $48021.90; Hibu Inc. - West, Advertising, $168.00;
Hillyard/Sioux Falls, Janitorial Supplies, $770.98; Homestead Do It Center, Supplies, $136.68;
Hometown Service & Tire LLC, Vehicle Maintenance, $122.00; Hydro-Klean, LLC, Manhole
Rehabilitation, $24770.00; Hy-Vee #55635, Supplies, $333.84; I-29 Truck Stop, Work
Equipment Maintenance, $544.38; Iconectiv, LLC, LNP Fee, $681.46; Interstate All Battery
Center, Supplies, $265.20; Interstate Telecommunications Cooperative, Telephone Expense,
$4.88; I-State Truck Center, Vehicle Maintenance, $280.30; Jaymar, Printed Supplies, $1052.90;
Jerry's Electric Inc, Refurb Switch, $11340.00; Karl's TV & Appliance Inc, Supplies, $299.99;
Kibble Equipment, Supplies, $104.06; Lewis Drug Inc, Supplies, $2.99; Lincoln County
Treasurer, Drainage Fee, $198.03; Lowe's, Supplies, $2922.99; Lumen, Telco Settlement,
$272.22; Macksteel Warehouse Inc, Supplies, $1741.66; Malloy Electric, Repairs/Supplies,
$473.42; Martin's Inc, Diesel/Oil, $863.13; Matheson Tri-Gas Inc, Supplies, $433.08; Mediacom
LLC, Broadband Service, $89.95; Midamerican Energy, Utility Bill, $14.83; Midcontinent
Comm., Contract Fee, $699.20; Missouri River Energy Services, Supplemental Power,
$1465122.61; Missouri River Energy Services, WAPA Allocation, $241795.64; Mix Dry
Cleaners Inc, Cleaning/Repair, $30.00; Moss Adams LLP, Consulting Service, $513.00; Napa
Auto Parts, Supplies, $161.10; Nexstar Broadcasting, Inc., Contract Fee, $10151.28; Nordstrom's
Automotive, Inc, Supplies, $200.00; Northern Tool & Equipment, Supplies, $678.53; Northern
Truck Equipment, Equipment/Maintenance, $70.27; Northwestern Energy, Natural Gas,
$6224.07; Novak Sanitary Service, Shredding, $219.82; Office Peeps Inc, Supplies, $3702.17;
Ohm's Appliance, Supplies, $719.99; OneNeck IT Solutions LLC, Computer
Hardware/Consulting, $8182.22; Papa John's Pizza, Employee Recognition, $72.96; Paragon
Health & Wellness, Drug Screening, $70.00; Party Depot, Supplies, $31.16; Pasque, Employee
Recognition, $100.00; Pete Lien & Sons Inc, Chemicals, $5174.32; Peterson, Becky,
Reimbursement-Permit Fee, $580.00; Prolec-GE Waukesha, Inc, Supplies, $628.12; Pro-West &
Associates, Inc, GIS Assessment, $2800.00; Prussman Contracting Inc, Main Repairs,
$11366.99; Ramsdell F&M Ltd., LP Fill, $210.60; RC First Aid, Supplies, $1160.50; Riverside
Technologies, Inc., Computer Supplies, $3073.00; Riverside Technologies, Inc., Laptops,
$10472.00; Runnings, Supplies, $2724.09; Runnings, Uniform, $99.99; Schoon's Pump N' Pak,
Vehicle Gasoline, $2508.00; SD Dept of Health Lab Remit Center, Testing W-WW Samples,
$2618.00; SD Dept of Rev, Enhanced 911, $8854.30; SD Telecom Association, Assessment,
$11780.75; SD Treasurer, Sales/Excise Tax, $190994.71; SDN Communications, Circuit Lease,
$18655.20; Sherwin-Williams Co, Paint, $445.76; Silverback Communications, LLC, Supplies,
$1127.42; Sioux Valley Energy, Dispatching Service, $2200.00; Sipka Meats, Employee
Recognition, $200.00; South Dakota One Call, Locate Fee, $97.65; Springbrook, Credit Card
Processing Fee, $2309.08; Springbrook Holding Company LLC, Software Support, $378.00;
Sprint PCS, PCS Phone Service, $148.80; State Theatre Company, Family Movie Night,
$700.00; Steffen, Bryce, Travel, $94.70; Stuart C. Irby, Fiberglass Box Pads, $30000.00; Stuart
C. Irby, Supplies, $7560.00; Sturdevant's Auto Value, Supplies, $981.18; Sunbelt Rentals, Inc,
Generator Rental, $4587.75; Swiftel Communications, Headset, $358.89; Swiftel
Communications, Office Phone Bill, $124611.80; SwipeClock LLC, Subscription, $555.00; The
Carrot Seed, Employee Recognition, $150.00; The UPS Store, Freight, $74.22; Travel Leaders,
Air Fare, $6369.03; United Parcel Service, Freight, $79.70; United States Postal Service,
Postage, $9000.00; Universal Service Adm. Co, USAC Contribution, $30763.68; University
Estates, Water Charge Reimbursement, $3770.00; USA Bluebook, Supplies, $123.20;
Vanderwal, Todd, Travel, $94.70; Vrchota, Morgan, Travel, $94.70; Wellmark Blue Cross Blue
Shield of SD, Benefit Plan Fee, $2109.00; Wesco, Supplies, $5760.00; Wheeldon's, Equipment
Maintenance, $258.00; Winter Contracting, LLC, Raw/Treated Water Pipelines, $922881.87;
Wisner Controls, Supplies, $701.48; WW Tire Service Inc, Work Equipment Maintenance,
$375.10; Xcel Energy/NSP, Utility Bill, $21.73; Xerox Corporation, Printer/Copier
Maintenance, $28.36; Zaug, Aaron, Conserve/Demand Incentive, $75.00; Zwaschka, Colin,
Conserve/Demand Incentive, $150.00; , OFFICE OF ENERGY ASSISTANC, Refund Check,
$145.33; ADRIAN, ERIK, Refund Check, $197.65; BLUDORN VENTURES, Refund Check,
$50.34; JOHNSON, TRACY & DUSTIN, Refund Check, $116.68; MILLER, MELINDA,
Refund Check, $185.00; RIBSTEIN, RICK, Refund Check, $92.90; RUIZ, MARILYNN,
Refund Check, $127.09; SCHILTZ, AIDAN, Refund Check, $13.86; WEST GAMING LLC,
Refund Check, $240.16; Auto Body Specialties, Telephone Refund, $137.96; Bagstad, Gabriel,
Telephone Refund, $20.74; Bauman, Ashton, Telephone Refund, $58.56; Brookings Custom
Image, Telephone Refund, $58.45; Buckley, Paul, Telephone Refund, $194.95; Choi,
Youngwoo, Telephone Refund, $19.53; Coulson, Jim, Telephone Refund, $17.47; Dziwulski,
Scott, Telephone Refund, $18.04; Early Learning Center of Brookings, Telephone Refund,
$155.92; Effling, Ross, Telephone Refund, $96.79; Elverud, Eric, Telephone Refund, $29.12;
Hanson, Tawnya, Telephone Refund, $16.74; Hudy, Angela, Telephone Refund, $46.73; Lauer,
Phyllis, Telephone Refund, $50.62; Mallak, Lilianna, Telephone Refund, $25.10; Olson, Sarah,
Telephone Refund, $65.65; Rita Olson's Counseling & Mediation, Telephone Refund, $30.51;
The Lodge, Telephone Refund, $125.20; Thomas, Kathleen, Telephone Refund, $14.80;
Vanauker, James, Telephone Refund, $11.34; Wells, Miranda, Telephone Refund, $15.80;
Wernisch, Jennifer, Telephone Refund, $145.55.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $237,117.17; Water, $113,857.89; Wastewater,
$100,370.35; Telephone, $330,262.73;
Retirement, $45,905.74; Social Security, $56,034.47; Insurance, $102,383.45; Deferred Comp,
$13,963.09;
Salary Changes: T. McClain, $26.80; J. Reller, $21.92; M. Hageman, $22.41; C. Otis, $20.29; J.
Wagner, $25.51; J. Ladegaard, $24.12;
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hawley to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
fourth quarter 2022.
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2023
Motion was made by Hawley, seconded by Hansen that in compliance with SDCL 5-18-
25 and after soliciting quotations from 12 suppliers on quotation forms on file in the office of the
Executive Vice President/General Manager for BMU’s fuel needs for 2023, the following
quotations were received and a contract will be entered into with Schoon’s Pump ‘N Pak of
Brookings. All members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
Schoon’s Pump ‘N Pak .0298¢ .0298¢
WATER RATE ADJUSTMENT
Motion was made by Hansen that the following Resolution No. 4-23 be approved.
RESOLUTION NO. 4 - 23
RESOLUTION AMENDING WATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Water Utility, Article IV, Rates and Charges,
Section 3-2 and 3-3 be amended to read as follows:
WATER SYSTEM
Section 3-2. Water - Residential
A residential user shall be defined as a domestic dwelling unit such as houses, mobile
homes, and permanent multi-family dwellings with a separate water meter.
The owner or occupant of each residential premise to which water is supplied by
Brookings Municipal Utilities shall pay service charge per meter dependent upon the size of
meter as set forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8, 3/4” or 1” $22.00
1 ¼” or 1 ½” $69.50
2” $102.50
Service charges for all meters larger than 2” shall be made according to the Commercial
Service Charge Schedule. Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $0.90 per 100 cu. ft.
Surcharge 2023 Bond Issue $2.450/100 cu. ft. water used
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter Residential
City Monthly Average (WRCMA) or the average of the customer’s most recent usage for
the billing cycles ending in December, January, February and March at the customer’s
current residence. The WRCMA will be calculated each year (rounded up to the nearest
tenth) after the billing cycle ending in March. Usage data from the most recent previous
three year’s billing cycles ending in December, January, February and March will be
used in the calculation (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall be assigned the WRCMA for purposes of
computing their SPUAL.
All water consumed above the assigned SPUAL on bills dated July, August and
September will be provided at the rate of two times the published rate per 100 cu. ft. of
water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.25 1.10.
Section 3-3. Water – Commercial/Industrial/Institutional.
A commercial user shall include any facility operating as a business, either profit or
nonprofit, and all publicly owned facilities, except consumers listed under residential, industrial,
and institutional.
An Industrial user is an entity permitted by Brookings Municipal Utilities Industrial
Waste Pretreatment Program.
An Institutional user shall include an entity of local, state, or federal government,
including colleges, and universities, that discharge to the wastewater collection system through
one or more master connections as opposed to individual connections for each building. An
institutional user may operate its own private collection system.
The owner or occupant of each non-residential premise to which water is supplied by
Brookings Municipal Utilities shall pay a service charge per meter dependent upon the size of
meter as set forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8”, 3/4” or 1” $ 22.00
1 ¼” or 1 ½” $ 69.50
2” $ 102.50
3” $ 200.00
4” $ 305.50
6” $ 594.00
8” $1,015.00
10” $1,445.00
Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $0.90 per 100 cu. ft.
Surcharge 2023 Bond Issue $2.450/100 cu. ft. water used
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter City Monthly
Average (WCMA) or the average of the customer’s most recent usage for the billing
cycles ending in December, January, February and March at the customer’s current
premise. The WCMA will be calculated each year (rounded up to the nearest tenth) after
the billing cycle ending in March. Usage data from the most recent previous three year’s
billing cycles ending in December, January, February and March will be used in the
calculations (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall not be assigned a SPUAL until after they have
established a three month billing history.
All water consumed above the assigned SPUAL on bills dated July, August and
September will be provided at the rate of two times the published rate per 100 cu. ft. of
water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.25 1.10.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
these rate changes become effective with the January 2023 billing.
Adopted this 13th day of February, 2023.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
CHANGE ORDER NO 1 – NEW WATER TREATMENT PLANT PROJECT
Motion was made by Hawley, seconded by Hansen that the Change Order No. 1 for the
New Water Treatment Plant Project be approved. All members present voted in favor of the
motion.
APPLICATION FOR EXTENSION OF SEWER MAIN AND CONNECTION INTO
THE CITY SEWER SYSTEM – PRAIRIE HILLS ADDITION
Motion was made by Hansen, seconded by that the application for extension of sewer
main and connection into the city sewer system requested by Carruthers in Prairie Hills Addition
– Golden Rod Trail and Sunflower Road be approved. All members present voted in favor of the
motion.
SURPLUS ELECTRIC & TELECOMMNICATIONS EQUIPMENT
Motion was made by Carruthers that the following Resolution No. 5-23 be approved.
RESOLUTION NO. 5 - 23
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT TO BE TRADED IN
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
92 - 711 ONT Cards
556 – 711 GX ONT Cards
42 – 711 GE ONT Cards
1 – 717 GE ONT Card
2 – 716 GE ONT Cards
4 – 812 G-I ONT Cards
2 – 65’ Class 1 Wood Transmission Poles
1 – 70’ Class 1 Wood Transmission Pole
1 – 70’ Class 2 Wood Transmission Pole
1 – 80’ Class 2 Wood Transmission Pole
1 – 80’ Class H1 Wood Transmission Pole
1 – 90’ Class H1 Wood Transmission Pole
1 – 105’ Class H1 Wood Transmission Pole
1 – 115’ Class H1 Wood Transmission Pole
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 13th day of February, 2023.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SCHOLARSHIP PROGRAM REVIEW
The BMU Scholarship Program was reviewed. No changes were made to the program.
BIDS
AUTHORIZATION TO SOLICIT BIDS
Motion was made by Hawley, seconded by Hansen that authorization be given to
advertise for BMU Raw & Treated Water Pipelines-Phase 3 & 34th Avenue Sewer and 2023
Collection System Rehabilitation. All members present voted in favor of the motion.
Motion was made by Hawley, seconded by Hansen that authorization be given to
advertise for Distribution Transformers, Underground Cable, Switchgear and Street Light Poles
& Fixtures. All members present voted in favor of the motion.
DEPARTMENT REPORTS
The managers presented their Department Highlights for 2022 to the Board.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for
the purpose of consulting with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President