Loading...
HomeMy WebLinkAboutPRMinutes_2024_06_03 Parks and Recreation Advisory Board Notes Monday, June 3, 2023 5:30 PM 1. Call to Order Chair Erika Saunders called the meeting to order at 5:30 PM. Board members Present: Erika Saunders, Doug Smith, Jay Larsen, Nathaniel Condelli, Steve Berseth and Stacy Zerfas. Board members Absent: Brenda Andersen. City of Brookings Staff Present: Park, Recreation and Forestry Director Kristin Zimmerman, Assistant Director Parks, Recreation and Forestry Joshua Bauman, Recreation Manger Darren Hoff and Park, Recreation and Forestry Office Manger Ashley Johnson 2. Approval of Agenda Steve Berseth makes a motion to approve June 2024 Agenda, Doug Smith 2nds motion; Motion Carried 3. Approval of Minutes Nathaniel Condelli makes a motion to approve May 2024 Minutes. Stacy Zerfas 2nds motion; Motion Carried 4. Call to the Public A member of the public spoke regarding the Dakota Nature Park and Brookings Prairie. He is concerned that Brookings Prairie is already infested with volunteer growth. He is concerned that this isn’t being taken care of. He was wondering why we didn’t burn it last year to control invasive species. He states that they are growing there now. He is also concerned that there isn’t enough work being done on the invasive species at Dakota Nature Park. He would like to see that those things be taken care of with more man power in the parks. He is also wondering about the water project at Edgebrook Golf Course. He would like to know why the super intendent isn’t involved in the process of the water sourcing project. 5. Discussion & Possible Action: Prairie Soul Prairie Soul would like to do a Dog Yoga event at Pioneer Park June 4th. They expect about 40 people and dogs. All dogs will be on leashes. There will be no alcohol. We are ok with the event, even though it was a last-minute submittal. Jay Larsen motions to approve, Steven Berseth 2nds motion. Motion is carried. 6. Discussion & Possible Action: Brookings Area Chamber No action will now be needed due to the event moving to an indoor area. 7. Discussion and Possible Action: Anderson Insurance Anderson insurance is doing a customer appreciation event at Pioneer Park on June 13th. It is just a quick drive through event to grab food while supplies last. They expect about 500 people, but this is the first year for the event. We have no liability because it’s a pot luck event. Jay Larsen motions to approve, Steve Berseth 2nds Motion; Motion is carried. 8. Discussion & Possible Action: South Dakota State University SDSU is wanting to do a Child and Family resource fair from 10:00 AM to 12:00 PM on June 13th. Both events are able to happen at the same time due to them being held in different areas. Jay Larsen motions to approve, Steve Berseth 2nds; Motion is carried. 9. Discussion & Possible Action: Kite Festival The Kite Festival will be held at the Fishback Soccer complex from 10 am to 8pm on June 22nd, 2024. This is an annual event that draws in around 500 people through out the day. Jay Larsen motions to approve, Steve Berseth 2nds motion; Motion is carried. 10. Discussion and Possible Action: Prairie Striders Longest day 10K The Prairie Striders longest Day 10 k will also be happening the day of the Kite Festival, June 22nd, 2024. Estimated attendance is unknown for the 10 k and it shouldn’t affect the kite festival at all. Jay Larsen motions to approve, Steve Berseth 2nds; Motion is carried. Page 2 11. Discussion & Possible Action: Comedy in the Park Comedy in the Park with Wooden Legs Brewery. This will be on Thursday July 25th and they expect about 300 people or more. Alcohol will be served and they have already secured their temporary alcohol permit through Bonnie. This is an annual event, this being the 3rd year. This is something that is continuing to grow. Jay Larsen motions to approve, Steve Berseth 2nds; Motion is carried. 12. Discussion and Possible Action: Hillcrest Shelters Hillcrest School has an expansion and Hillcrest Shelters B and C have been impacted due to the addition. There is a resolution and a City Council Memo that both reflect this request. One of the shelters is about 5 feet away from an access drive. This is not an ideal location. The school has agreed that the shelters should be moved with concrete poured underneath. We are asking for the Park Boards support in moving forward with this action item. There has been some change over with organizations but we just want to make sure that we are getting your support. The estimated cost is about $32,000. That includes moving the two shelters and the concrete that will be under the shelters as well. They would be relocated over near where the pickleball courts will be located. The school district will also have to cover the cost of the electrical changes in the shelters that are moved. Item B is the specific item that we are going to be voting on. Doug Smith motions to approve Item B, to support that the school district move the two shelters Nathanial Condelli 2nds motion; Motion is carried. Doug Smith also makes a motion that the school also address the issue of the holding pond that is located right next to the school. The recommendation would be to remove the standing water and regrade that northeast corner. Jay 2nds the motion. Motion is carried. 13. Capital Project Updates: Pickleball courts: We have pickleball constructions meetings weekly on Thursdays, as of last Thursday they finished the base course. They have left the perimeter open so that they can get the main post installed for the fencing and the nets. Concrete is tentatively planned for the week of June 24th. Lighting equipment is planned to show up the week of July 8th. Once the concrete goes down, there is 30-day cure time before they can come in and put the resurfacing down. Right now, we are still on schedule and even with the rain that we have had everything is moving along as it should. We hope to have a ribbon cutting in late August. We will be meeting with Public Arts commission next month and they will put out a call to artist to design the windscreens. They will be 2 sided. We could possibly have a 3rd side but wouldn’t recommend doing 4. Art will only go on the outside; the inside screen will be solid. Pioneer Bandshell: The contractor was able to form around the scalloping at the bandshell. It has been poured. The next step is the stucco and apron on the front. We are still on schedule to meet that completion date for July 4th completion ahead of the Summer Arts Festival and some of the dates for the community band. We can look at what the cost would be to add cameras to the bandshell to make sure that we are protecting all the new work that has been put into it. Edgebrook Water Source: We are exploring some additional options. We have ordered additional water testing for the LG Everest Ponds and we are also doing our due diligence with some wells that are near the Out Door Adventure Center that are only running at 25% of their capacity so BMU is going to be doing some studies to see if it would just be quicker if we can upside that pump size and use those wells. We do have some core samples back from the when they did the over pass. The original drillers stopped as soon as they hit clay. We think that it would be prudent to see if we can go with another company to see if they could go further. The aquifer has shifted a little so it is a little bit more in our favor. But we can’t say that it will stay that way, it could always shift back. If we could get a well on site that would be best. Banner is the company that we are working with. We would have to purchase the water from BMU, but we would have a little more control of the water as well. We would still need to bore under the road, but it wouldn’t affect a major roadway like the interstate. If we were able to go with this method, we could possibly start construction in Spring. We wouldn’t have to deal with water rights or permitting. USGA will be on site July 11th. We would still be lining the ponds. Prairie Hills Trials: we just had a walk through with our contractor and there are a few tasks that need to be completed. There are two areas that need to be regraded and one section of concrete that needs to be replaced. Our final walk through with Game Fish and Parks will be next week. Brookings Inclusive Play Project: We do have new designs for the playground and it is about $100,000.00 less expensive and it is more soccer centered. We are estimating that phase 1 will be about 1.7 million dollars, the majority of that will be through CIP funds and we applied for a $500,000.00 grant and the rest would be raised Page 3 through fundraising. Our play for all campaign is coming up with a catalog so that business will be able to sponsor playground equipment or what ever their budgets will allow. We also want to make sure that a family is able to donate, so everyone is able to be apart of the project. The city will be putting $900,000.00 in for the playground, splashpad and bathrooms. There will be 4 family style bathrooms near the playground. It will also have a mechanical room that would double for the pumphouse for the splash pad. There will not be any standing water so it will not have to be guarded. We expect to have only two phases. 14. Parks, Recreation and Forestry Department Updates: Recreation Manager Darren Hoff stated that we have 10 teams for kickball and last year we had 9 teams. Sand Volley Ball we have 19 teams we had 16 teams, so we are up 3 teams. For T-ball we have 10 teams and 107 kids are participating. We are down a few kids. We also do have SDSU Cricket Club will be playing out at Southbrook this summer, they are renting the field. Kickball is out at Bob Sheldon. We have our financial suitability contract being looked at right now by our attorney so that should be coming back to us quickly. The cost generally covers Darren’s time and the leagues are very affordable. 2-5 Playgrounds: the surfacing is being installed today. The pool is open and the glass coating helped sealed the hairline cracks. So, the pool is holding water better than ever. This should help our utility cost. Everyone really likes it. We are replacing some of the sidewalks downtown. The week of June 17th the basketball parks will be surfaced, Pioneer, McClemons, first time at Sara Renea and resurfacing at Lions Park. Kristin was accepted into the first ever NRPA Suitability and practice cohort. They say we have a lot of great things happening in our park areas that include no mow areas, no mow May, our urban forestry initiative. It is a partner program so SDSU was actually a recipient so Robin from SDSU Extension will be helping us through this program. They were awarded a $10,000.00 grant and it has to be used in Brookings. Darren has also been participating in the NRPA Equity in Practice. It is all about best practices and making everyone welcome and comfortable coming into our parks. They meet every other Tuesday for a 2.5 hour zoom call and then 1.5 hours on alone class time. It is a 12-week program. We are basically creating a plan for our parks to go above average. It helps with language barriers, accessibility. All of our annual plants are planted If you do want to do a 4th of July Meeting it would be July 1st. 15. Adjournment Steve Berseth Motions to adjourn, Nathaniel Condelli 2nds motion; Motion carried.