HomeMy WebLinkAboutLBMinutes_2024_09_12BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
September 12, 2024
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, September 12 at 12:00 pm in the Historical Room at
the Brookings Public Library.
MEMBERS PRESENT: Brittany Shaw, Kathy Miller, Denise Hall, Mark Binkley, Linda Richter
OTHERS PRESENT: Ashia Gustafson, Jake Meshke, Shane Andreasen
1. Call to Order
Brittany Shaw called the meeting to order.
2. Approval of Agenda
Brittany Shaw approved the meeting agenda with no changes.
3. Approval of Minutes
Brittany Shaw approved the meeting minutes from August 15, 2024
4. Public Comment on Items not on the Agenda
5. Old Business
5.1 Continuing Education Record
Ashia Gustafson reviewed the continuing education record with the Library Board members. Brittany Shaw is planning to attend
the South Dakota Library Association annual conference on September 26 & 27. Kathy Miller inquired about receiving credit for
participating in the community conversations facilitator training. Ashia Gustafson will send Kathy Miller a link to apply for credit.
5.2 Public Comment Follow-up: Programs
Ashia Gustafson reviewed the public comment in regards to programming with the Library Board members. Kathy Miller
suggested posting summarized results in the Library’s newsletter, Brookings Register, and/or Library’s social media platforms to
create public awareness. Ashia Gustafson stated that staff is making plans to share the summarized information. Kathy Miller
reported that patrons have asked about material requests going unfulfilled. Ashia Gustafson explained that each item request
goes through the Materials Selection Policy process to determine if it will be added to the collection, and she added that the
interlibrary loan process is another option to fulfill patrons’ requests.
6. New Business
6.1 Approval of Bills
The Library Board members reviewed the August 2024 bills, budgets, and expenditures. Mark Binkley moved to approve. Linda
Richter seconded. Motion carried.
6.2 Gift Policy and Loan to Library Agreement
Ashia Gustafson reviewed the Gift Policy and Loan to Library Agreement with the Library Board. Kathy Miller pointed out one
typo for correction. Kathy Miller moved to approved with the correction. Denise Hall seconded. Motion carried.
6.3 Mission – Vision Statements
Ashia Gustafson reviewed the Library’s Mission and Vision Statements with the Library Board. Kathy Miller suggested two
wording changes to the Vision Statement. Linda Richter moved to approved with the corrections. Denise Hall seconded. Motion
carried.
7. Other Items & Reports
7.1 Financial Report
Ashia Gustafson presented the review of the 2024 budget through August to the Library Board members.
7.2 Librarian’s Report
The Children’s summer programming wrapped up with a puppet workshop and a dozen potential new puppeteers.
Children’s Fall Story Time begins September 16. The first STEAM programming will be focused on art. Jenny Kluck is working
with the Brookings School District Administration to get the Graphic Novel Club into both the Middle School and the High
School. The Young Adult inventory will be weeded, rearranged, and expanded upon throughout fall and winter as programming
will be light with the Cooper Room dividing wall removal project going on. The MMIP (Missing and Murdered Indigenous
Persons) event series has wrapped and it featured four unique programs with 59 attendees. The Life Size Oregon Trail game
brought in 69 total participants, mostly families, and everyone seemed to enjoy themselves. Mikaela Neubauer was awarded the
“Distinguished Achievements in the Humanities” award from the South Dakota Humanities Council. The annual Pet Parade will
be on Saturday, September 14 at 2pm on 6th Avenue. Online payments are currently being accepted and the service has been
used a few times even without promotion. The logistics and tracking for online payments needs to be worked out prior to any
further promotion. Allerie Loof began working as the new Circulation Manager on September 4. Alice Hayes retired as
Circulation Manager on September 12. Patrons have been requesting higher chairs for accessibility so two café-height tables
and eight chairs have been ordered to replace a couple of lower tables in the public space. Due to the difficulty of opening and
closing the wall in the Cooper Room, and the fact that it is being replaced soon, the wall will remain stored away until its removal
in October, leaving the Cooper Room as one large space. The wall will, however, be opened and closed for the South Dakota
Festival of Books on September 20 – 21 as it was previously agreed upon.
8. Next Meeting: Thursday, October 17 at 12:00 PM in the Historical Room of the Brookings Public Library.
9. Adjournment
The Library Board meeting adjourned at 12:30pm.
Respectfully submitted,
Ashia Gustafson
Director of Library Services