HomeMy WebLinkAboutLBMinutes_2022_06_16BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
June 16, 2022
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, June 16, 2022 at 12:00 pm in the Historical Room at
the Brookings Public Library.
MEMBERS PRESENT: Kathy Miller, Doug O’Neill, Stephanie Carroll, Denise Hall
OTHERS PRESENT: Ashia Gustafson, Grace Timmerman, Jen Anderson and Cherylann Ganci
1. Call to Order
Kathy Miller called the meeting to order.
2. Approval of Agenda
Kathy Miller approved the meeting agenda with no changes added.
3. Approval of Minutes
Kathy Miller called for approval of the minutes from the May 12, 2022 Library Board meeting. Stephanie Carroll moved to
approve the meeting minutes with the addition to the Festival of Books funds description. Doug O’Neill seconded. Motion
carried.
4. Meet the Staff: Grace Timmerman
Grace Timmerman introduced herself to the Library Board Members. She went into detail about her day to day duties as the
Circulation/Technology Assistant such as processing new items (labels, AV sleeves, wrap books), organizing donations, and
shifting the new book shelf. Grace Timmerman handles the Periodical collection and assists at the circulation desk when
needed.
5. Old Business
5.1 Board Continuing Education Hours
Ashia Gustafson presented the Library Board members with the current record of continuing education hours. Ashia Gustafson
will forward the SDLA schedule when information is available.
6. New Business
6.1 Approval of Bills
The Library Board members discussed the May 2022 bills, budgets and expenditures. Denise Hall moved to approve the May
2022 bills. Stephanie Carroll seconded. Motion carried.
6.2 Materials Selection Policy
Ashia Gustafson presented the Materials Selection Policy for review to the Library Board members. The Library Board members
discussed the process of adding an item to the Library’s collection when a patron donates materials. Stephanie Carroll moved to
table the Material Selection Policy until the next Library Board meeting for corrections and updates to be made. Doug O’Neill
seconded. Motion carried.
6.3 Fines Travel Funds Request
Ashia Gustafson is requesting travel funds to attend the Mountain Plains Library Association Tri-Conference in Montana with
Nita Gill. The Library Board members discussed the upcoming MPLA Tri-Conference and travel cost. Cherylann Ganci
suggested looking into Watertown airport for better flight prices. Doug O’Neill moved to approve travel expenses for Ashia
Gustafson and Nita Gill to attend Tri-Conference in Montana with the use of the Library’s Fines Account funds (up to $5,500).
Stephanie Carroll seconded. Motion carried.
7. Other Items & Reports
7.1 Financial Report
Ashia Gustafson presented the review of the 2022 budget through May to the Library Board members. The Library Board
members discussed the budget.
7.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board members. Ashia Gustafson gave an update on the summer
reading programs at the Library. After Adjournment, Ashia Gustafson gave a short tour of the Maker Lab and the new address
signs on the side of the building.
8. Public Comment on Items not on Agenda
9. Next Meeting: Thursday, July 14 at 12:00 PM in the Historical Room
10. Adjournment
Kathy Miller adjourned the Library Board meeting at 12:53 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services