HomeMy WebLinkAboutLBMinutes_2021_04_15BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
April 15, 2021
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, April 15, 2021 at 12:00 pm in the Cooper Room at the
Brookings Public Library.
MEMBERS PRESENT: Kathy Miller, Deb Waltman, Doug O’Neill, Stephanie Carroll
OTHERS PRESENT: Ashia Gustafson, Taylor McKeown
1. Call to Order
Kathy Miller called the meeting to order.
2. Approval of Agenda
Kathy Miller called for approval of the meeting agenda. Stephanie Carroll moved to approve the meeting agenda. Deb Waltman
seconded. Motion carried.
3. Approval of Minutes
Kathy Miller called for approval of the minutes from the March 11, 2021 meeting. Deb Waltman moved to approve the meeting
minutes. Doug O’Neill seconded. Motion carried.
4. Old Business
5. New Business
5.1 Ada B. Caldwell Painting
Taylor McKeown, Collections Coordinator at the South Dakota Art Museum, informed the Library Board members about the
Library’s Ada B. Caldwell painting. The Library Board members discussed Caldwell’s background. The SD Art Museum currently
has 37 Ada B. Caldwell paintings in permanent collection. The painting at the Library was gifted by Gertrude Young, a friend of
Ada B. Caldwell. Taylor McKeown talked about the precedence of the SD Art Museum acquiring paintings and adding them to
the permanent collection. The Library would get a reproduction of the painting and the original be kept at the SD Art Museum to
help preserve it for the future. Doug O’Neill made a motion to send the painting to the SD Art Museum and get a reproduction
for the Library with a plaque explaining about the significance of the painting. Stephanie Carroll seconded the motion. Motion
carried.
5.2 Approval of Bills
The Library Board members discussed the March 2021 bills, budgets and expenditures. Doug O’Neill moved to approve the
March 2021 bills. Stephanie Carroll seconded. Motion carried.
5.3 Review Re-Open Plan
Ashia Gustafson presented the current re-open plan for the Library in May, assuming the City’s Mask Mandate sunsets at the
end of April. The Library Board members discussed the necessity of extending hours. Due to the low walk-in count in the
evenings (6:00-7:00 pm), the Library Board members do not think the counts justify extending open hours. Doug O’Neill suggest
seeing the Library’s hours extend to 8:00 pm in the future. Deb Waltman made a motion that the Library would stay at the
current hours of 7:00 pm through May 2021 and in June extend the hours to 8:00 pm as the Library begins to slowly continue in-
person programming, as well as adding weekend hours back. A survey for current patrons will be sent out to gauge how patrons
are use the Library. Ashia Gustafson will write a letter to Paul explaining the Library Board’s decision on the modified hours.
Stephanie Carroll seconded the motion. Motion carried.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the 2021 Budget through March to the Library Board members. The Library Board
members discussed the budget.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board members. The Library Board members discussed grants
status for Library programs and events funding’s. The Library is looking to hire two (2) part-time Library Assistants for the
summer. Kathy Miller asked about the Director’s Annual Review. Ashia Gustafson reported that it was an overall positive review,
with some goals and areas to work on.
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, May 13, at 12:00 PM
9. Adjournment
Deb Waltman moved to adjourn the meeting. Stephanie Carroll seconded. The meeting adjourned at 1:50 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services