HomeMy WebLinkAboutLBMinutes_2018_12_13BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
December 13, 2018
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, December 13, 2018 at 5:35 pm in the Historical Room
at the Brookings Public Library.
MEMBERS PRESENT: Kathy Miller, Deb Waltman, Sarah Meusburger, Doug O’Neill
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
Kathy Miller called the meeting to order.
2. Approval of Agenda
Kathy Miller called for approval of the meeting agenda. Doug O’Neill moved to approve the meeting agenda. Deb Waltman
seconded. Motion carried.
3. Approval of Minutes
Kathy Miller called for approval of the minutes from the November 8, 2018 meeting. Kathy Miller moved to approve the meeting
minutes. Doug O’Neill seconded. Motion carried.
4. Old Business
4.1 Website Update
Ashia Gustafson updated the Library Board on the website status. Nancy Swenson is completing the content and working on
some tweaking. Ashia Gustafson is hoping the website to be live in February 2019.
4.2 Coffee
Ashia Gustafson provided the Library Board with research requested last month on a coffee vending machine for the Library.
Ashia Gustafson suggested not doing anything with the coffee vending machine in the Library due to the cost. Kathy Miller
moved to not have a coffee vending machine in the Library. Deb Waltman seconded. Motion carried.
4.3 Strategic Plan
Ashia Gustafson presented the Strategic Plan 2019-2021 to the Library Board. Sarah Meusburger moved to approve the
Strategic Plan 2019-2021 with the one change. Deb Waltman seconded. Motion carried.
4.4 Social Media Policy
Ashia Gustafson presented the Social Media Policy to the Library Board. Ashia Gustafson had the City Lawyer review the Social
Media Policy. Doug O’Neill moved to approve the Social Media Policy. Sarah Meusburger seconded. Motion carried.
4.5 Community Bulletin Board Policy
Ashia Gustafson presented the Community Bulletin Board Policy to the Library Board. Doug O’Neill moved to approve the
Community Bulletin Board Policy with some changes. Sarah Meusburger seconded. Motion carried.
5. New Business
5.1 Approval of Bills
The Board discussed the November 2018 bills, budgets and expenditures. Deb Waltman moved to approve the November 2018
bills. Doug O’Neill seconded. Motion carried.
5.2 Marketing Plan
Ashia Gustafson presented the Marketing Plan for 2019-2021 with the Library Board. Discussion was done through email. The
Library Board discussed how this is good for the community to see what the Library offers. Sarah Meusburger moved to
approve the Marketing Plan for 2019-2021. Deb Waltman seconded. Motion carried.
5.3 Circulation Policy Lost/Paid Returned
Ashia Gustafson presented the Lost Materials section of the Circulation Policy to the Library Board. The Library currently
refunds any payment for a lost book. There is no time limit between when the book is paid for and getting a refund. There has
been an increase of patrons returning books they have lost and paid for between six months and a year or more before. Ashia
Gustafson suggested adding a timeline of 90 days from payment date. Doug O’Neill approved the new verbiage to the Lost
Materials section on the Circulation Policy. Sarah Meusburger seconded. Motion carried.
5.4 Proposed 2019 Fines Budget
Ashia Gustafson proposed the Fines Budget for 2019 to the Library Board. Deb Waltman moved to approve the Fines Budget
for 2019. Doug O’Neill seconded. Motion carried.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the November 2018 budgets.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board. Library Board members discussed 2018 recap.
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, January 10, 2019 at 5:30 pm
9. Adjournment
Deb Waltman moved to adjourn the meeting. Doug O’Neill seconded. The meeting adjourned at 6:28 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services