HomeMy WebLinkAboutLBMinutes_2018_11_08BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
November 8, 2018
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, November 8, 2018 at 5:30 pm in the Historical Room at
the Brookings Public Library.
MEMBERS PRESENT: James Rice, Kathy Miller, Doug O’Neill, Sarah Meusburger, Deb Waltman
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
James Rice called the meeting to order.
2. Approval of Agenda
James Rice called for approval of the meeting agenda. Deb Waltman moved to approve the meeting agenda with additions to
old business: Coffee Shop, Website Update, and Strategic Plan. Doug O’Neill seconded. Motion carried.
3. Approval of Minutes
James Rice called for approval of the minutes from the October 11, 2018 meeting. Kathy Miller moved to approve the meeting
minutes. Sarah Meusburger seconded. Motion carried.
4. Old Business
4.1 Library By-Laws
Ashia Gustafson presented the Library By-Laws with revisions. James Rice advised Board members to review Library By-Laws.
4.2 Coffee Shop
Ashia Gustafson informed the Library Board members that no one has shown interest in the Coffee Shop. Ashia Gustafson
suggests removing the Coffee Shop and opening up the space. Would like to remove the Coffee Shop by the time the Library
gets new carpet. Library Board members discussed ideas and timeline for the Coffee Shop space. Ashia Gustafson will contact
Hilton M. Briggs Library about their Starbucks Vending Machine.
4.3 Website Update
Ashia Gustafson informed the Library Board members about the next step for the new website. Revize is working on migrating
our information onto the web pages. After this is completed, staff will receive training on the new content management system
then be able to fill in gaps where needed. Shortly after this is completed, the website will be ready to go.
4.4 Strategic Plan
Ashia Gustafson updated the Library Board members about the Strategic Plan for 2019-2021. Ashia Gustafson is putting ideas
and goals together from community volunteers and employees.
5. New Business
5.1 Approval of Bills
The Library Board members discussed the October 2018 bills, budgets and expenditures. Kathy Miller moved to approve the
2018 bills. Doug O’Neill seconded. Motion carried.
5.2 Social Media Policy
Ashia Gustafson presented the Social Media Policy to the Library Board members. Doug O’Neill moved to table approval of
Social Media Policy until reviewed by the City Attorney. Sarah Meusburger seconded. Motion carried.
5.3 Community Bulletin Board Policy
Ashia Gustafson presented the Community Bulletin Board Policy to the Library Board members. Deb Waltman moved to table
approval of Community Bulletin Board Policy pending changes and corrections. Kathy Miller seconded. Motion carried.
5.4 Internet Use Policy
Ashia Gustafson suggests increasing the limit on computer use to three hours on the Internet Use Policy. James Rice moved to
amend the Internet Use Policy with Ashia Gustafson’s discretion. Deb Waltman seconded. Motion carried.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the October 2018 budgets.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board members. Alice Hayes has been deleting expired and
inactive patrons to get a better idea of how many active patrons the Library has. Alice Hayes will continue monitoring expired
and inactive patrons monthly. Nita Gill and Nancy Swenson really appreciated learning at the TLCU software training in St
Louis, MO.
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, December 13 at 5:30 pm
9. Adjournment
Library Board meeting was moved and seconded by all Board members. The meeting adjourned at 6:38 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services