HomeMy WebLinkAboutLBMinutes_2018_07_12BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
July 12, 2018
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, July 12, 2018 at 5:30 pm in the Historical Room at the
Brookings Public Library.
MEMBERS PRESENT: James Rice, Kathy Miller, Deb Waltman, Sarah Meusburger
OTHERS PRESENT: Ashia Gustafson, Nancy Swenson, Jen Anderson
1. Call to Order
James Rice called the meeting to order.
2. Approval of Agenda
James Rice called for approval of the meeting agenda. Kathy Miller moved to approve the meeting agenda with the addition of
5.4 Grant – Letter of Submission. Deb Waltman seconded. Motion carried.
3. Approval of Minutes
3.1 Corrected May Minutes
The Library Board reviewed the corrections on the minutes from the May 9, 2018 meeting. All corrections were made.
3.2 June 2018 Minutes
James Rice called for approval of the minutes from the June 14, 2018 meeting. Kathy Miller moved to approve the meeting
minutes. Deb Waltman seconded. Motion carried.
4. Old Business
4.1 Accreditation Hours
Board members have completed a total of 27 hours of continuing education. Board members will let Ashia Gustafson know if
they will be attending SDLA.
4.2 Waiving Fine
Ashia Gustafson provided more information about the situation with the family and the house fire. Alice Hayes came across the
patron and was being proactive. There has been no contact with the patron. James Rice moved to go through the process with
UMS and to not waive fines at this time. Deb Waltman seconded. Motion carried.
4.3 Website: Next Steps
Nancy Swenson presented the Library Board with patron and staff surveys. Library Board discussed changes to the surveys.
Surveys will be available to the public and staff for a week.
Ashia Gustafson requested that a Website Design line item to be added to the Fines account. Sarah Meusburger moved to
approve adding Website Design line item to Fines account. Kathy Miller seconded. Motion carried.
4.4 Strategic Plan
Ashia Gustafson updated the Library Board on the status of the Strategic Plan 2017-2019. Everything is going well and meeting
many goals in the timeline. Library Board will be discussing the Library Patron Survey at a later Board meeting for in-house use
and online.
4.5 Coffee Shop
Ashia Gustafson mentioned to the Library Board that there have been three tenants for the Coffee Shop and two tenants failed.
The Library will be getting new carpet and is considering removing the Coffee Shop cabinets and capping plumbing. Ashia
Gustafson suggested a possibility of a maker space station or other options.
5. New Business
5.1 Approval of Bills
The Board discussed the 2018 bills, budgets and expenditures. Kathy Miller moved to approve the June 2018 bills. Sarah
Meusburger seconded. Motion carried.
5.2 Library Board By-Laws
As requested, Ashia Gustafson informed the Library Board on how someone is appointed as a Board member and how term
rotations work. Library Board had discussion on the Library Board By-Laws and will continue discussion at the next Library
Board meeting in August.
5.3 Library Close Dates
Library Board had discussion on possible close dates for the Library. Kathy Miller moved to be closed on Sunday, November 11
for Veterans Day, and closing at 5:00 PM on Wednesday, November 21 (Thanksgiving) – Monday, December 24 (Christmas) –
Monday, December 31 (New Year’s Eve). Sarah Meusburger seconded. Motion carried.
5.4 Grant – Letter of Submission
Nancy Swenson requested a letter of authorization for a grant submission to the South Dakota Community Foundation to
purchase telescopes and conduct astronomy programming. The grant is due on August 26, 2018. Library Board members
approved the letter of submission. James Rice will modify drafted letter and provide to Nancy Swenson.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the budgets.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Board. Registered borrowers seem lower due to deleting inactive
accounts. This is regular maintenance.
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, August 9 at 5:30 pm
9. Adjournment
Kathy Miller moved to adjourn the meeting. Deb Waltman seconded. The meeting adjourned at 7:10 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services