HomeMy WebLinkAboutLBMinutes_2018_04_12BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
April 12, 2018
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, April 12, 2018 at 5:30 pm in the Historical Room
of the Brookings Public Library.
MEMBERS PRESENT: James Rice, Kathy Miller, Sarah Meusburger, Doug O’Neill, Deb Waltman
OTHERS PRESENT: Ashia Gustafson, Nancy Swenson, Jen Anderson
1. Call to Order
James Rice called the meeting to order.
2. Approval of Agenda
James Rice called for approval of the meeting agenda. Kathy Miller moved to approve the meeting agenda. Doug O’Neill
seconded. Motion carried.
3. Approval of Minutes
James Rice called for approval of the minutes from the March 8, 2018 meeting. Kathy Miller moved to approve the
meeting minutes with correction and to add revised minutes to future meeting minutes. Deb Waltman seconded. Motion
carried.
4. Old Business
4.1 Coffee Shop
The Board discussed the Coffee Shop. Ashia Gustafson communicated with Kurt from Kool Beans and he was very
interested in the space. Ashia Gustafson informed the Board that we are in no hurry to fill the space. For now, the Coffee
Shop will remain closed.
5. New Business
5.1 Approval of Bills
The Board discussed the 2018 bills, budgets and expenditures. Annual elevator standard check to make sure everything
is working correctly. Sarah Meusburger moved to approve the March 2018 bills. Deb Waltman seconded. Motion carried.
5.2 Printing Issues
Ashia Gustafson proposed a limitation on sheets printed per patron. Nancy Swenson informed Board members about the
large volume of printing and the stress on the printers. Nancy Swenson answered questions for the Board.
Discussion on Printing Issues: Nancy Swenson informed the Board that TBS software can keep track of the number of
pages being printed but not content. Daily printing limit will open up staff time, less stress on the printers, and toner
usage will decrease. Nancy Swenson will have signs in the computer lab and in the newsletter. James Rice moved to
add the revise policy about staff enforcing a daily printing limit. Doug O’Neill seconded. Motion carried.
5.3 Public Library and Online Security
The Board discussed how the Library deals with online security on public computers and laptops. Nancy Swenson told
the Board about deep freeze. At the end of the night (or when a computer is re-started), everything that was saved and
settings changed will be wiped out. Going forward, following an update to deep freeze, when a patron logs off the
computer, deep freeze will wipe out everything that was saved and any settings changed. When a patron gets a library
card and would like access to the computer lab, the Internet Usage Policy is giving for the patron to read over.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the budgets.
6.2 Librarian’s Report
Ashia Gustafson presented her monthly report to the Board.
Discussion: Ashia Gustafson mentioned a murder mystery (The Body in the Boudoir) to come in the end of April. Patrons
are excited about this. Children’s and Teens are wrapping up programs to start preparing for the Summer Reading
Program. James Rice would like the Boards total hours for continuing education in the packet.
7. May and June Meeting Dates
Next Board meeting will be on Wednesday, May 9, 2018 at 5:30 pm.
June Board meeting will be on Thursday, June 14, 2018 at 5:30 pm and Nita Gill will fill-in for Ashia Gustafson.
8. Public Comment on Items not on agenda
9. Adjournment
Kathy Miller moved to adjourn the meeting. Deb Waltman seconded. The meeting adjourned at 6:30 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services