HomeMy WebLinkAboutLBMinutes_2018_03_03BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
March 8, 2018
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, March 8, 2018 at 5:30 pm in the Historical
Room of the Brookings Public Library.
MEMBERS PRESENT: James Rice, Kathy Miller, Sarah Meusburger, Deb Waltman
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
James Rice called the meeting to order.
2. Approval of Agenda
James Rice called for approval of the meeting agenda. Kathy Miller moved to approve the meeting agenda with the
addition of 5.4 Accreditation. Deb Waltman seconded. Motion carried.
3. Approval of Minutes
James Rice called for approval of the minutes from the February 8, 2018 meeting. Kathy Miller moved to approve the
meeting minutes with the addition and corrections. Sarah Meusburger seconded. Motion carried.
4. Old Business
4.1 Coffee Shop
Ashia Gustafson informed the board members that Zach Halstead has removed all of his equipment and returned his
keys. Ashia Gustafson asked the board members if we want to continue with the Coffee Shop.
Discussion on Coffee Shop: Board members discussed ideas for the Coffee Shop. Board agreed on asking other Coffee
Shops around town and see if there is anyone interested.
5. New Business
5.1 Approval of Bills
The Board discussed the 2018 bills, budgets and expenditures. James Rice asked why is spending so slow? Ashia
Gustafson mentioned publishing is in the summer (big spending months are June and July). Most Librarians divide
spending throughout the months. Kathy Miller moved to approve the February 2018 bills. Deb Waltman seconded.
Motion carried.
5.2 2017 Annual Report to Board and Council
Ashia Gustafson gives an Annual report every year to the City Council. Ashia Gustafson thanked the County
Commissioners by showing them the Annual report showing what the Library did with the money. They appreciated it.
5.3 Interlibrary Loan Policy
Ashia Gustafson mentioned that the Interlibrary Loan Policy has not been updated since 2014. Deb Waltman moved to
table Interlibrary Loan Policy proposal until further information is provided. Kathy Miller seconded. Motion carried.
5.4 Accreditation
Library Board members need to have 45 hours of continuing education within three years (ending December 31, 2018).
Ashia Gustafson mentioned we are at 13 ½ hours completed. Ashia Gustafson mentioned for some of the Board
members to attend SDLA. Ashia Gustafson is going to send out an email to the Board members for web junction (online
webinars).
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the budget.
6.2 Librarian’s Report
Ashia Gustafson presented her monthly report to the Board.
Discussion: Ashia Gustafson mentioned about the Library hosting a game night. Nancy Swenson will be attending
LibTech Conference at Macalaster College in St. Paul and hopefully come back with ideas for the Library. Ashia
Gustafson and the Board discussed STEM project involving Telescopes.
7. Public Comment on Items not on agenda
8. The next Board meeting will be Thursday, April 12, 2018 at 5:30 pm.
9. Adjournment
Kathy Miller moved to adjourn the meeting. Deb Waltman seconded. The meeting adjourned at 6:35 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services