HomeMy WebLinkAboutLBMinutes_2018_02_08BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
February 8, 2018
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, February 8, 2018 at 5:30 pm in the Historical
Room of the Brookings Public Library.
MEMBERS PRESENT: James Rice, Kathy Miller, Sarah Meusburger, Doug O’Neill, Deb Waltman
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
James Rice called the meeting to order.
2. Approval of Agenda
James Rice called for approval of the meeting agenda. Kathy Miller moved to approve the meeting agenda. Doug O’Neill
seconded. Motion carried.
3. Approval of Minutes
James Rice called for approval of the minutes from the January 11, 2018 meeting. Deb Waltman moved to approve the
meeting minutes. Doug O’Neill seconded. Motion carried.
4. Old Business
4.2 Coffee Shop
Ashia Gustafson noticed that some stuff have been moved without her knowledge in the Coffee Shop. Zach Halstead
has a key to the Library. James Rice expressed his concern towards Zach Halstead having a key to the Library. Ashia
Gustafson suggested that James Rice give him a call or email and discuss this matter with Zach Halstead. The Board
agreed for James Rice to contact Zach Halstead.
Discussion: The Board members discussed for future Coffee Shop tenants to have no main door access. Doug O’Neill
mentioned getting a code pad for the door to the upstairs. Deb Waltman motioned for if Zach Halstead does not return
the Library key before Friday, February 16, Ashia Gustafson will contact the Brookings Police Department to retrieve
Zach Halstead’s key. Kathy Miller seconded. Motion carried.
5. New Business
5.1 Library Director Evaluation Form (Draft)
Board members discussed the evaluation form for the Director of the Library. Board members agreed to make a new
evaluation form to better help the board evaluate the director. Deb Waltman moved to revise the annual evaluation form
for the Director of the Library. All board members are in agreement via email response. Motion carried.
5.2 Interlibrary Loan Policy
Ashia Gustafson will update the Interlibrary Loan Policy but still show previous wording. Deb Waltman moved to table the
Interlibrary Loan Policy until next board meeting. Doug O’Neill seconded. Motion carried.
5.3 Draft of Annual State Report
Ashia Gustafson provided the 2017 State Library Annual Report. Board member discussed the 2017 State Library
Annual Report. Ashia Gustafson will double check her numbers with Shawna Costello before sending to the State
Library. Kathy Miller moved to approve the State Library Annual Report with the revisions. Sarah Meusburger seconded.
Motion carried.
5.4 Approval of Bills
The Board discussed the 2018 bills, budget and expenditures. Doug O’Neill moved to approve the January 2018 bills.
Deb Waltman seconded. Motion carried.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the current and 2017 budget. Ashia Gustafson informed the board about why
the cleaning supplies are negative. We hired a part-time cleaning staff to clean the Library, but did not budget for the
cleaning supplies in 2017.
6.2 Librarian’s Report
Ashia Gustafson presented her monthly report to the Board.
7. Public Comment on Items not on agenda
8. The next Board meeting will be Thursday, March 8, 2018 at 5:30 pm.
9. Adjournment
Sarah Meusburger moved to adjourn the meeting. Kathy Miller seconded. The meeting adjourned at 6:35 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services