HomeMy WebLinkAboutLBMinutes_2018_01_11BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
January 11, 2018
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, January 11, 2018 at 5:30 pm in the Historical
Room of the Brookings Public Library.
MEMBERS PRESENT: James Rice, Kathy Miller, Sarah Meusburger, Doug O’Neill, Deb Waltman
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
James Rice called the meeting to order.
2. Approval of Agenda
James Rice called for approval of the meeting agenda with Ashia Gustafson adding 7.2 Fines Budget 2018. All members
approved the meeting agenda. Motion carried.
3. Introduction of New Board Member
Sarah Meusburger introduced herself to the other board members. All board members introduced themselves.
4. Election of Officers
James Rice indicated he would like to stay Chairman. Kathy Miller was asked if she would like to stay Vice-Chairman.
Deb Waltman motioned to keep current Chairs with James Rice as Chairman and Kathy Miller as Vice-Chairman. Doug
O’Neill seconded. Motion carried.
5. Approval of Minutes
James Rice called for approval of the minutes from the December 14, 2017 meeting. Kathy Miller moved to approve the
meeting minutes. Deb Waltman seconded. Motion carried.
6. Old Business
6.1 Review of Strategic Plan
Ashia Gustafson reviewed the Strategic Plan for the Library. Re-locating magazines and newspapers will be done in the
end of February or early March. We are ordering shelves and tables for Young Adult section. Unable to lower shelving in
the Large Print section, so we are working on weeding in Non-Fiction to give more shelving space. Katherine Eberline
would like to get a Library Bike for the summer of 2018. The Library plans to start at Hillcrest Park due to a lot of activity.
Discussion: Kathy Miller asked if another Library has done a Library Bike. Ashia Gustafson said a place in Oakland did
this and we would like to bring the Library out in the community. Deb asked if we have any handicap problems or issues.
Ashia Gustafson said we don’t have any complaints. Some places are too high for patrons but Karen Burns is not using
the top or bottom shelves to better assist in the Large Print section.
6.2 Coffee Shop
Ashia Gustafson has had no communication since receiving the rent check in November 2017. Ashia Gustafson would
like to send Zach Halstead a letter for violation of his contract with the Library Board Chairman’s signature, James Rice.
Certified letter will be sent to Zach Halstead as soon as letter is signed. Contract ends March 9, 2018.
7. New Business
7.1 Approval of Bills
The Board discussed the 2017 bills, budget and expenditures. Kathy Miller moved to approve the December 2017 bills.
Deb Waltman seconded. Motion carried.
7.2 Fines Budget 2018
Ashia Gustafson presented the Fines Budget for 2018. The Library withdrew $5,000 from CD at First Bank & Trust for
furniture and shelving. Doug O’Neill moved to approve the Fines Budget for 2018. Deb Waltman seconded. Motion
carried.
7.3 Policy Review: Meeting Room Policy
Ashia Gustafson presented the Meeting Room Policy. Ashia Gustafson mentioned to the board that we have SPACES,
which is an online calendar for the meeting rooms. Patrons can go online and schedule a meeting room or see available
dates.
Discussion: Sarah Meusburger asked if other Library’s charge a fee for For-Profit businesses/organizations? Ashia
Gustafson did not know if other Libraries have a fee. Businesses/Organizations do not complain about the $10 fee. Ashia
Gustafson will bold the sentence about groups being responsible for clean-up per Doug O’Neill request.
8. Other Items & Reports
8.1 Financial Report
Ashia Gustafson presented the review of the budget. Ashia Gustafson mentioned that UMS have received $300 in return
materials and $800 paid for materials lost/damaged. Deb Waltman asked how UMS works. Ashia Gustafson mentioned
we give patrons to UMS with over $50 in material replacement cost. UMS sends six letters and six phone calls. If a
patron’s address is missing, UMS tries to find it. UMS charges $9.95 per patron (minimum of five per month). Library
charges a patron $10 and is the last item patron pays on the account.
8.2 Librarian’s Report
Ashia Gustafson presented her monthly report to the Board.
Discussion: Ashia Gustafson mentioned that Brookings Register will be doing an article on littleBits kits. Nancy Swenson
will be having a class for Arduinos 101 on Monday, February 12. Children’s have a new program starting in January
called “Tail Wagin’ Tutors”. Anime Club resumes in the end of January. Creative Writing classes start on January 23,
2018.
7. The next Board meeting will be Thursday, February 8, 2018 at 5:30 pm.
8. Public Comment on Items not on agenda
9. Adjournment
Kathy Miller moved to adjourn the meeting. Deb Waltman seconded. The meeting adjourned at 6:40 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services