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HomeMy WebLinkAbout2025_12_09 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, December 9, 2025| 5:00 p.m. | Chambers The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management . Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. EXECUTIVE SESSION -Pursuant to SDCL 1-25-2(1), for discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term, employee, does not include any independent contractor. Action: Motion to enter Executive Session, Voice Vote Action: Motion to exit Executive Session, Voice Vote 5. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 6. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non - controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.City Council Meeting Minutes: 11/25/2025 B.Resolution 25-102, Bid Award for Brookings Regional Landfill Farm Land Lease - 7. PRESENTATIONS / REPORTS - 7.A. PROMOTION Samantha Beckman Assistant City Manager- 7.B. REPORT SDSU Students Association Anna Hundt Government Affairs Chair- 7.C. EX-OFFICIO REPORTS •Brookings Municipal Utilities Board •Brookings Health Systems Board of Trustees - 7.D. UPDATE 3M / Solventum PFAS Mitigation- Solventum /3M Council Update ©3M 2025.All Rights Reserved.3M Confidential.1 4 9 December 2025 Key Topics •Water investigation history •Ongoing monitoring activities •Interim stormwater treatment •2025 work plan progress report ©3M 2025.All Rights Reserved.3M Confidential.1 5 Water Investigation History August 2022 •Water leak in fire suppression water line discovered, reported to the state and repaired August 2022-present •Conducted multiple soil,groundwater,stormwater and surface water PFAS investigations under DANR supervision •Investigation results submitted in various reports to DANR and city of Brookings December 2024-Summer 2025 •Soil removal and installation of interim treatment system for stormwater on the west side of the site •Offsite monitoring well installation ©3M 2025.All Rights Reserved.3M Confidential.1 6 •Conducted additional soil sampling west and northwest of plant near AFFF storage building and stormwater flow paths (May) •Established 3 new offsite nested monitoring groundwater wells located southeast of existing wells (August) 2025 Ongoing monitoring–Soil &Groundwater ©3M 2025.All Rights Reserved.3M Confidential.1 7 2025 Ongoing Sampling -Surface water 1 2 3 4 5 6 11 9 8 7 10 ©3M 2025.All Rights Reserved.3M Confidential.1 8 •Conducted additional surface water sampling (August) •Numbered circles indicate locations •2025 results will be compared to 2024 and available as part of April annual report Groundwater sampling (Q1 &Q2) •Groundwater results for 1H 2025 consistent with historical data with no significant changes in groundwater levels •The highest levels continue to be the mid SW area where the natural direction of water leaves the property (green circle). •In conjunction with SD DANR we Implemented stormwater collection &treatment in this area that we will discuss in later slides ©3M 2025.All Rights Reserved.3M Confidential.1 9 New 2025 Interim stormwater collection &treatment Oct 2024 began construction of a collection pond to improve stormwater and groundwater quality west of the facility •Removed impacted soils •Backfilled with clean soil •A berm or dam was built to hold back rainwater •Captured stormwater run through PFAS removal system before being released ©3M 2025.All Rights Reserved.3M Confidential.2 0 Interim stormwater collection &treatment •Treatment system utilizes multimedia filters, bag filters,granulated activated carbon and resin •Approved by DANR as a Best Management Practices (BMP)for stormwater •Treated and discharged over 5.5 million gallons of stormwater with >99.9%PFAS removal rate since April 2025 •Improvement to surface water concentrations leaving site ©3M 2025.All Rights Reserved.3M Confidential.2 1 2025 Work Plan Progress ©3M 2025.All Rights Reserved.3M Confidential.2 2 •Addition of three new nested wells and quarterly groundwater monitoring from wells to further assess conditions –completed well installation •Develop a focused soil sampling and removal plan for soils around the AFFF storage building –sampling evaluation •Install interim stormwater treatment system –operational April 2025 •Further assessment of pumping rates and withdrawal volumes at offsite wells located within one mile of the site –ongoing •Evaluate local subsurface utilities that may affect groundwater flow –ongoing •Submittal (SD DANR,City of Brookings,BMU)of annual groundwater monitoring report to summarize ongoing assessments and monitoring –due April 2026 8. CONTRACTS / CHANGE ORDERS - 8.A. RESOLUTION 25-101 Change Order No. 1 Project:2025-01SWR Sidewalk Maintenance Awardee:Brock Contracting Increase to Contract: $9,649.00 Action: Motion, Request Public Comment, Roll Call- 2025 Concrete Sidewalk Trip Hazard Repair Locations 9. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 9.A. ORDINANCE 25-042 FIRST READING -Budget Amendment No. 9 to the 2025 Budget Second Reading and Action: December 16, 2025-Fund/Dept.Budgetary Account Account Description Budget Increase Amount General Fund/Fire 101-422-4-335-06 Fire Insurance Premium $54,254 General Fund/Fire 101-422-5-421-10 Retirement/Volunteer $54,254 General Fund/Subsidies 101-495-4-669-02 Miscellaneous Income $20,000 General Fund/Subsidies 101-495-5-466-01 Economic Incentive Grant $20,000 General Fund/Subsidies 101-495-5-856-68 Other $45,500 10. PUBLIC HEARINGS / SECOND READINGS - 10.A. ORDINANCE 25-039 Public Hearing and Action Rezoning Location:Lot 3, Block 2, Telkamp Industrial Addition From:Industrial I-1R Restricted District To:Industrial I-1 Light District Action: Motion, Open & Close Public Hearing, Roll Call- Location Map Future Land Use MapZoning Map 10.B. ORDINANCE 25-040 PUBLIC HEARING AND ACTION Conditional Use Permit Zoning: Residence R-2 Two-Family District Address:709 Main Avenue Action: Motion, Open & Close Public Hearing, Roll Call- Location Map Site Plan 10.C. ORDINANCE 25-041 PUBLIC HEARING AND ACTION Rezoning Location:NE ¼ NW ¼ excluding Outlot A, Section 3- T109N-R50W From:Residential R-3 Apartment District To:Residential R-1A Single Family District Address:1115 West 20th Street South Action: Motion, Open & Close Public Hearing, Roll Call- Location Map Future Land Use MapZoning Map 10.D. ORDINANCE 25-037 SECOND READING AND ACTION Setting the Annual Election Date •2nd Tuesday after the 1st Monday in June Action: Motion, Request Public Comment, Roll Call- 10.E. ORDINANCE 25-038 SECOND READING AND ACTION Setting the Annual Election Date •2nd Tuesday after the 1st Monday in November Action: Motion, Request Public Comment, Roll Call- 11. OTHER BUSINESS - 11.A. RESOLUTION 25-100 Transferring City Manger Contingency Funds to City Departments 454 Forestry 101-454-5-101-01 Temporary Pay $11,000 101-454-5-130-00 Worker’s Compensation 11,000 101-454-5-425-04 Maintenance –Equipment 12,000 Total Transfers $34,000 The Financing Source for this transfer is from the following accounts: 101-405-5-856-99 Contingency Fund $34,000 Total Source of Funding $34,000 Action: Motion, Request Public Comment, Roll Call- 11.B. RESOLUTION 25-099 Transferring Capital Improvement Plan Sinking Funds 420 City & County Administration Building 101-420-5-911-00 Buildings & Structures $634,111 Total Transfers $634,111 The Financing Source for this transfer is from the following accounts: 213-405-5-911-00 CIP Sinking Fund $634,111 Total Source of Funding $634,111 Action: Motion, Request Public Comment, Roll Call- 11.C. AGREEMENT Legal Services Agreement for 2026 Woods, Fuller, Schultz & Smith P.C. Vince J. Jones, City Attorney Action: Motion, Request Public Comment, Roll Call- 12. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 13. EXECUTIVE SESSION -Pursuant to SDCL 1-25-2(1), for discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term, employee, does not include any independent contractor. Action: Motion to enter Executive Session, Voice Vote Action: Motion to exit Executive Session, Voice Vote 14. RESOLUTION 25-104 Paul Briseno, City Manager, 2026 Contract Action: Motion, Request Public Comment, Roll Call- 15. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Brianna Doran, Lisa Hager, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager J. Vincent Jones, City Attorney Bonnie Foster, City Clerk