The URL can be used to link to this page

Home My WebLink About2025_11_18 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, November 18, 2025| 6:00 p.m. | Chambers The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management . Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 5. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non - controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.City Council Meeting Minutes: 10/28 B.Resolution 25-036: 5-year midterm Wine Operating Agreement for Wal-Mart Supercenter #1538 C.Special Event Temporary Alcoholic Beverage Licenses D.Resolution 25-092: declaring surplus property- 6. PRESENTATIONS / REPORTS - 6.A. REPORT SDSU Students Association Anna Hundt Government Affairs Chair- 6.B. EX-OFFICIO REPORTS •Brookings Municipal Utilities Board •Brookings Health Systems Board of Trustees - 6.C. UPDATE Downtown Revitalization- Downtown Revitalization Sam Beckman, City of Brookings Kirsten Gjesdal, Downtown Brookings Downtown Brookings Master Plan Adopted October 2024 Downtown by Design Not by Default Armory Reuse and Hotel 72-Hour Lot Redevelopment New Downtown Park Proposed Projects and current initiatives Placemaking A collaborative process in which we shape our public realm by harnessing the ideas and assets of the people who use it to maximize shared value. Placekeeping The active care and maintenance of a place and its social fabric by the people who live and work there. Plan suggests: Update plantings, maintain furniture, form a Business Improvement District, update pavement materials, extend streetscape design, public art Current & ongoing initiatives: Replacing pavers, light pole banners, utility box artwork, native landscaping consultant, 72-hour lot crosswalks, 6th & Main gateway plans Streetscaping Plan suggests: Facade improvements through updated guidelines, investment incentives, infill construction, and historic tax credit assistance Current & ongoing initiatives: Downtown Brookings Facade Grant, Downtown Revitalization Incentive Fund, permanent signage grant, and Lights Camera Action program, referring building owners to alternative grant programs when applicable Buildings on Main Plan suggests: Consolidating dumpsters, adding lighting and security, create alley branding, encourage rear entrances, public artwork Current & ongoing initiatives: DT@SD mural and lighting, security camera/lighting incentives, building updates with rear entrances, alley utility box wraps Alleyways Plan suggests: Study and test fit angled parking and bump- outs across 3rd Ave, add stop signs to 3rd Ave, add bike lanes and/or angled parking to 5th Ave Current & ongoing initiatives: Downtown included as a subarea in the Master Transportation Plan, Grant for bump-out and crosswalk test fits 3rd & 5th Avenue Redesign *double points for additional public art Plan suggests: Add wayfinding for motorists and pedestrians, add gateways to mark arrival to the downtown neighborhood, upgrade street name and crosswalk signage Current & ongoing initiatives: Moved public parking lot signage, added crosswalk sign at farmers market, ongoing parking lot listing updates on Google Maps, 988 statue test fit Wayfinding & Signage Example WayfindingExample Kiosk Additional City Contributions to Downtown -Since October 2024 -Downtown Incentive Programs ($320k allocated) -Mobility Updates -3rd Ave Redesign -Assisted with design, painted perimeter and added candle sticks. -Walk Your Wheels -Labor -Master Transportation Plan -Downtown added as subarea to further study pedestrian mobility in area -Bike Subcommittee Re-established -SDSU Students Parking Study -Updated parking lot sign locations, replaced 2hr parking signs, purchased additional parking lot -Main Ave closure for Hobo Day -Pre-emptive strategy for pedestrian safety -Pedestrian Safety Improvements at Main Ave/3rd St -Removed trees within sight line & added pedestrian scramble -Placemaking/Placekeeping -Remove Brick Pavers from Main Ave to avoid ADA hazards -Support for building permits, grant apps, historic preservation guidelines -Subcommittee for plantings in bump-outs (Parks Dept & Sustainability Council) -Supporting public art installations via Public Arts Commission/Downtown Brookings -Updated Banner/Flag Policy to designated banner poles to Downtown Brookings -Changed City ordinance to allow for additional sidewalk dining capacity -Pilot Parklet program -Downtown Fire Task Force + Building Owner Meetings + Ongoing Support -Brookings Farmers Market winter location at 5th Street Gym, plus booth participation THANK YOU! Public Works –Slurry Seal, Mobility Improvements, 5th Ave Road Patch Parks, Rec, Forestry –Flower Baskets, Snow Removal, 5th St Gym Use Human Resources –Fire Recovery Assistance, Insurance of Structures Fire –Downtown Fire, Inspections Library –Programs/Services IT –Behind the Scenes Work, Presentations, Consultations PIO –Promote Master Plan, Grants, Press Releases Police –Downtown Safety, Compliance Checks Clerk –Alcohol and Food Truck Licensing, Parklets, Sidewalk Dining Community Development –Permits, Historic Preservation AND MUCH, MUCH MORE… Facts: -December 30, 2024 -Began at Brost’s Fashion -4 Buildings -21 Businesses -12 Apartments, 17 People Initiatives: -Emergency Assistance -Fire Relief Funding -City Fire Task Force (Internal) -Regular Building Owner Meetings -Building Services Support What’s the Latest Update??? Downtown Fire Update Downtown Incentive Programs 2025 Awardees Lights, Camera, Action Grant 50% Match –$2,000 –Administered by Downtown Brookings 309 5th St, St #100 Current Business: Wooden Legs Brewing Company Amount Received: $2,000 Added: Parklet 414 Main Ave, St #2 Current Business: Upframe Creative Amount Received: $500 Added: Planters/Benches 310 Main Ave Current Business: The Carrot Seed Kitchen Co Amount Received: $2,000 Added: Planters/Cameras 414 Main Ave Current Business: Be Still Boutique Amount Received: $400 Added: Cameras 421 Main Ave Current Business: Sully’s Irish Pub Amount Received: $1350 Added: Exterior Patio Upgrades 418 Main Ave Current Business: Orenda (ID8) Amount Received: $2,000 Added: Planters/Cameras 225 Main Ave Current Business: Masonic Lodge Amount Received: $1,420 Added: Lights for Sign Restoration 408 Main Ave Current Business: Main Street Pub Amount Received: $2,000 Added: Cameras 309 Main Ave Current Business: Jim’s Tap Amount Received: $2,000 Added: Exterior Patio Upgrades 503 Main Ave Current Business: Eleven Orinda Bridal Amount Received: $800 Added: Cameras 418 4th St Current Business: At Ease Counseling Amount Received: $825 Added: Planters/Cameras Programs Downtown Brookings Facade Grant 50% Match –$25,000 –Project Minimum $35,000 Applications Due March 1, 2025 Review Committee Conditional Award Letter Project Forms Project Work Reimbursement 418 Main Ave Current Business: ID8 Architecture Grant Awarded: $25,000 Before ____ After ____ 408 Main Ave Current Business: Main Street Pub Grant Awarded: $22,301.24 Before After 322 Main Ave Current Business: The Exchange Grant Awarded: $25,000 ______ Before ______In Progress Downtown Revitalization Incentive Program 33.33% Match –$25,000 –Project Minimum $75,000 Applications Due March 1, 2025 Review Committee Conditional Award Letter Project Forms Project Work Reimbursement 408 Main Ave Current Business: Main Street Pub Grant Awarded: $25,000 Before After 322 Main Ave Current Business: The Exchange Grant Awarded: $25,000 Before In Progress Questions? Sam Beckman, sbeckman@cityofbrookings-sd.gov Kirsten Gjesdal, director@downtownbrookings.com 6.D. REPORT 2025 Bridge Re-Inspection Program- City of Brookings | 2025 Bridge Inspections November 18, 2025 Chris Brozik, PE Civil Design Inc. cbrozik@civildes.com Bridge Inspection Overview •3 NBIS Structures Owned & Maintained by the City of Brookings •1 Private Structure Owned & Maintained by the City of Brookings •Brookings Airport Bridge •4 Bridge Inspections Conducted in 2025 –September 3 •3 -CDI Contract with SDDOT •NBIS Structure constitutes any Bridge or Box Culvert > 20 ft in Length •Bridges inspected generally every 24 Months •Summary & Review Meeting with City of Brookings Engineering Department –11/4/2025 •Relates to structure condition & safety features only, no drainage analysis as part of this work 3 Existing Structures & Airport Bridge Inspected in 2025 Str. No. 06-160-158 114.0’ 3-Span Continuous Concrete Bridge Built in 1988 Str. No. 06-160-152 3-30” Arch RCP Culverts Replaced in 2024 No Longer NBIS Structure (< 20’) Str. No. 06-170-147 99.5’ 3-Span Continuous Concrete Bridge Built in 1987 Str. No. 06-170-149 67.0’ 3-Span Continuous Concrete Bridge Built in 1968 BKX Airport Bridge 134.0’ 2-Span Bulb-Tee Bridge Built in 2013 3 Existing Structures & Airport Bridge Inspected in 2025 Str. No. 06-160-158 Moderate Deck Cracking Start of Deck Delaminations STR. NO. 06-160-158 INSPECTION TAKEAWAYS: •Condition Rating = 6 (Fair Condition) •Moderate Deck Cracking & a few Deck Delaminations observed •Planning for future deck maintenance & rehabilitation. •No immediate concerns to travelling public. STR. NO. 06-170-149 INSPECTION TAKEAWAYS: •Condition Rating = 5 (Fair Condition) •Existing Concrete Overlay is to the end of its useful life and will require removal and replacement in the future. •No immediate concerns to travelling public. OVERALL TAKEAWAYS: •All structures acceptable for legal loads. •Future deck maintenance and rehabilitation required on 06-160-158 & 06-170-149.Str. No. 06-170-149 Concrete Deck Overlay Delaminations Summary of Postings, Recommendations, Etc. SUMMARY SHEETS INCLUDE THE FOLLOWING: •Structure Number •Feature Carried •Feature Crossed •Date Inspected •Overall Condition •Current & Recommended Posting, if any •Repair, Rehab, Replacement Recommendations MEETING BETWEEN CDI & ENGINEERING DEPT. •Date: Tuesday, November 4, 2025 •Review Bridge Inspection Reports in Detail •Go over Repair/Rehabilitation Recommendations THANK YOU QUESTIONS? CHRIS BROZIK, PE VICE PRESIDENT cbrozik@civildes.com 7. CONTRACTS / CHANGE ORDERS - 8. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 8.A. ORDINANCE 25-036 FIRST READING Budget Amendment No. 8 to the 2025 Budget Second Reading and Action: November 25, 2025-Fund / Dept.Budgetary Account Account Description Budget Increase Amount 3B Fund Reserves 284-000-5-899-05 Transfer Out $38,000 2nd Penny Sales Tax / CIP 213-000-6-700-02 Transfer In $38,000 2nd Penny Sales Tax / CIP 213-450-5-970-03 Parks-Facilities $38,000 9. PUBLIC HEARINGS / SECOND READINGS - 9.A. WINE LICENSE On-Off Sale Wine License Renewal Alcohol Compliance Check Failure within previous 12 months. Sodexo (RW-28251) (SDSU Food and Beverage Provider) Action: Motion, Open & Close Public Hearing, Roll Call- 9.B. TEMP ALCOHOL Special Event / Temporary Alcoholic Beverage License Event: St. Thomas More Gala Date:January 31, 2026 Location: St. Thomas More Catholic School 1700 8th St. So. Action: Motion, Open & Close Public Hearing, Roll Call- 9.C. ORDINANCE 25-033 PUBLIC HEARING Zoning Change Location:213 West Highway 14 Bypass From:Residential R-3 Apartment District To:Business B-3 Heavy District Legal: Outlot 19, NW ¼ of Section 23, excluding Lot H- 1 thereof, T110N-R50W Action: Motion, Open & Close Public Hearing, Roll Call- Location Map Future Land Use MapZoning Map 9.D. ORDINANCE 25-035 PUBLIC HEARING Conditional Use Permit Location:717 & 719 Main Avenue Establish:Office Zoning: Residence R-2 Two-Family District Action: Motion, Open & Close Public Hearing, Roll Call- Location Map Site Map 9.E. ORDINANCE 25-034 SECOND READING 2026 Appropriations Ordinance Action: Motion, Request Public Comment, Roll Call- 2026 BUDGET ADOPTION PROCESS November Budget Ordinance 10-year CIP Fee Schedule Adoption October Budget Ordinance 1st Reading September Tax Levy Ordinance Workshops April -August City Leadership developed, reviewed, and prepared budget 1 2026 BUDGET OVERVIEW This budget serves as a: ➢Policy Tool ➢Operations Guide ➢Financial Plan ➢Communications Device The Budget considers the Council’s five (5) focus areas: ➢Fiscal Responsibility ➢Safe, Inclusive, and Connected Community ➢Service & Innovation Excellence ➢Economic Growth ➢Sustainability 2 2026 BUDGET TOTAL BUDGET SUMMARY 0 5 10 15 20 25 30 General Fund Enterprise Special Rev./Debt Svc.CIP FundMillions2025 Adopted 2026 Proposed $21.9M $22.9M $24.8M $22.1M $12.4M $14.1M $14.0M $13.4M30%32%34%31% 17%19%19%18% 2025 Adopted 2026 Proposed $ Change % Change $73,169,779 $72,527,765 $(642,014)(0.9%)3 2026 BUDGET HIGHLIGHTS 4 •Total budget almost $650k less than 2025 Adopted •3% Sales Tax Growth +$307k •5% Property Tax Growth +$210k •$1M General Fund Increase from 2025 Adopted Budget •Continued Investment in Employees •Wages •Professional Development & Training •Intuitive •Sustainable 2026 BUDGET CIP HIGHLIGHTS 5 •Street Projects -$4.5M •SDSU PAC and Brookings Health System-$1M •Fire Engine 3 Replacement -$700k •5th Street Gym Improvements -$450k •Police Vehicles -$330k Questions 6 10. OTHER BUSINESS - 10.A. RESOLUTION 25-087 2026 Consolidated Fee Schedule Notable changes include: •Solid Waste Fees: 3% increase •Refrigerator and Air Conditioner Disposal Fees: $20 plus tax •Mobile Home Disposal Fees: $500 plus tax --tonnage fees in line with actual processing costs •Storm Drainage Unit Financial Charge: 3% increase •Planning & Zoning Fees: $25 -$50 increase AND Sign Fees: $5 increase •Street Flag and Banner Program: removing the application fee •Flag Removal Fees: increasing to $160 AND Banner Removal Fees: increasing to $60 •Residential Building Permits: $5 -$10 increase Action: Motion, Request Public Comment, Roll Call- 10.B. RESOLUTION 25-089 Transferring Capital Improvement Plan Sinking Funds 451 Recreation 101-451-5-422-07 Contracted Services $95,000 The Financing Source for this transfer is from the following accounts: 213-405-5-911-00 CIP Sinking Fund $95,000 Action: Motion, Request Public Comment, Roll Call- 10.C. 10-Year CIP City of Brookings 10-Year Capital Improvement Plan Comprised of capital expenses equaling or exceeding $25,000. Action: Motion, Request Public Comment, Roll Call- 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Outside Agencies 1,016,666 991,666 - - - - - - - - Total Public Safety 1,821,950 1,764,925 1,631,940 1,239,334 1,233,274 1,110,654 1,978,800 1,051,810 1,669,990 2,232,820 Total Parks and Recreation 2,216,772 1,719,712 1,494,406 1,626,609 1,888,448 2,677,351 3,050,290 3,417,264 2,915,207 4,543,642 Total Streets/Airport 5,789,237 8,502,632 5,789,988 5,802,776 6,535,218 9,020,091 5,384,679 6,100,401 7,356,416 10,287,772 Total Dacotah Bank Center 470,720 436,590 504,307 496,203 876,200 815,800 498,400 497,880 498,640 499,660 Total Buildings and Equipment 504,000 380,000 322,000 355,984 429,680 235,000 1,178,358 486,800 517,230 991,800 Total Debt 1,533,112 1,531,287 2,433,351 2,019,370 730,691 730,691 730,690 730,690 - - City Council Financial Policy Projects 621,405 TOTAL EXPENDITURES 13,352,457 15,326,812 12,175,992 11,540,276 11,693,511 14,589,587 12,821,217 12,284,845 12,957,483 18,555,694 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 TOTAL REVENUES 13,352,457 15,326,812 12,175,992 11,540,276 11,693,511 14,589,587 12,821,217 12,284,845 12,957,483 18,555,694 Sales Tax Change 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%300.00%3.00% Debt to Revenue 22.89%17.65%21.74%17.51%6.03%4.86%5.80%5.63%0.00%0.00% SURPLUS/(DEFICIT)0 0 0 0 0 (0) (0) (0) (0) 0 BUILDINGS AND EQUIPMENT DEBT SERVICE REVENUE 10-Year Capital Improvement Plan OUTSIDE AGENCIES PUBLIC SAFETY PARKS AND RECREATION STREETS/AIRPORT DACOTAH BANK CENTER 11. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 12. EXECUTIVE SESSION -Pursuant to SDCL 1-25-2(6)(a), for the purpose of discussing information pertaining to the protection of public or private property and any person on or within public or private property specific to: a) any vulnerability assessment or response plan intended to prevent or mitigate criminal acts. Action: Motion to enter Executive Session, Voice Vote Action: Motion to exit Executive Session, Voice Vote 13. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Brianna Doran, Lisa Hager, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager J. Vincent Jones, City Attorney Bonnie Foster, City Clerk