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Home My WebLink About2025_10_28 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, October 28, 2025| 6:00 p.m. | Chambers The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management . Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 5. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non - controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.City Council Meeting Minutes: 10/14, 10/15-16-17, 10/28 B.Resolution 25-083: declaring surplus property C.Resolution 25-086: donation for a shade structure with bench at the Dakota Nature Park D.Special Event Temporary Alcoholic Beverage Licenses- 6. PRESENTATIONS / REPORTS - 6.A. REPORT SDSU Students Association Anna Hundt Government Affairs Chair- 6.B. REPORT 2025 Downtown at Sundown Annual Report- /01 DT@SD Review Downtown at Sundown | 2025 /02 Downtown at Sundown | 2025 • Thursday night 5:30 pm -9:00 pm from July 24th -August 21st • 2025 = 10th Year • The primary goal of the event is to create a free all-ages event and central gathering place for community members and visitors alike. About /03History Downtown at Sundown | 2025 • 2013: Community Charrette and survey • 2014: The City (Tim Reed, Jeff Weldon), CVB (Jennifer Johnson), and DBI (Kristin Heismeyer) strategized and ultimately hired event consultant Annie Creek, LLC, based in Spearfish, South Dakota. • 2015: First series put on by CVB (7 weeks) • 2019: CVB passed the baton to Chamber /04 Downtown at Sundown | 2025The Team Kelsey Doom Layne Manson Casey Stickland Ainsley Bennett Chamber Staff Eleanor Wehseler Hannah Spoden Rylee Terveen Masume Krol Erin Soltys Interns The Downtown at Sundown event series is managed and executed by the Brookings Area Chamber of Commerce, with funding provided by the City of Brookings as well as event sponsors. /05 Theme Nights & Special Additions Theme Nights- •July 31: Bobcat Night ⚬8 Brookings Bobcat related features •August 8: New Resident Night ⚬Interacted with 50+ new residents •August 14: Multicultural Night ⚬5 multicultural vendor booths •August 21: SDSU Night ⚬9 SDSU related features Downtown at Sundown | 2025 Special Additions- •Bowes Construction Sandbox -Kid Zone •BHS Band Performance -Bobcat Night •10th Anniversary Mural Reveal •Guest Speakers -SDSU Night ⚬Dr. Michaela Willis ⚬Coach Dan Jackson /06 Vendor Summary Total Number of Vendors -41 •Food Vendors -7 •Business/Non-profit -14 •Retail -3 •Multicultural -5 •Sponsors -12 Downtown at Sundown | 2025 New Vendors -14 Returning Vendors -27 *Comparisons from 2024 to 2025 Item Budgeted Actual City Allocation $20,000 $20,000 Sponsorships $36,300 $42,000 Vendor Fees $8,000 $10,683 Beer Sales $7,300 $6,819.55 In-Kind $9,500 $8,500 TOTAL $81,100 $87,957.55 /07 Financials Revenue Downtown at Sundown | 2025 /08 Downtown at Sundown | 2025 Expenses Item Budgeted Actual Operations $29,550 $29,619.10 Marketing $24,330 $20,598.35 Entertainment $16,750 $14,652.75 In-Kind $9,500 $8,500 TOTAL $80,130 $73,370.20 NET $970 $14,587.35 Financials Marketing /09 Downtown at Sundown | 202515.8K (Facbeook) 3.1K (Instagram) Social Media 4.6K Visits Website Radio Ads, Brookings Billboards, Town & Country Shopper Ads, Register Articles Other Marketing 2,404 Week 1 6,368 Week 2 3,574 Week 3 3,766 Week 4 4,012 Week 5 Total 20,124 (+12% increase) Attendance Downtown at Sundown | 2025 /10 Event Date Attendees Notes July 24 4,219 July 31 4,154 Bobcat Night August 7 3,073 New Resident Night August 14 2,538 Multicultural Night August 21 3,914 SDSU Night 2,404 Week 1 6,368 Week 2 3,574 Week 3 3,766 Week 4 4,012 Week 5 Total 20,124 (+12% increase) Downtown at Sundown | 2025 /11 Year Attendees Change 2016 5,939 2017 8,157 +37% 2018 7,643 -6% 2019 9,747 +28% 2020 0 -100% 2021 12,134 +24% (from 2019) 2022 18,004 +48% 2023 20,123 +12% 2024 15,603 -22% 2025 17,898 +14% Attendance SWOT Analysis Downtown at Sundown | 2025 High Vendor Demand 10th Anniversary Mural & Partnerships Volunteer Support Strengths Power Resources Crowd Flow & Space Weaknesses Building on 10th Anniversary Momentum New Resident Welcome Night Multicultural Night Merger Opportunities Weather Competing Events Merger Threats /12 Sponsors A HUGE thank you to the City of Brookings and First Bank & Trust for your continued investment in Downtown at Sundown.Downtown at Sundown | 2025/13 he chan /14 Thank you!Downtown at Sundown | 2025 7. CONTRACTS / CHANGE ORDERS - 7.A. UNION CONTRACT 2025-2027 Teamster Local Union No. 120 Police Union Agreement Action: Motion, Request Public Comment, Roll Call- 7.B. UNION CONTRACT 2025-2027 Teamster Local Union No. 120 City General Union Agreement Action: Motion, Request Public Comment, Roll Call- 8. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 8.A. ORDINANCE 25-034 FIRST READING 2026 Appropriations Ordinance Second Reading and Action: November 18, 2025- 2026 BUDGET ADOPTION PROCESS November Budget Ordinance 10-year CIP Fee Schedule Adoption October Budget Ordinance 1st Reading September Tax Levy Ordinance Workshops April -August City Leadership developed, reviewed, and prepared budget 1 2026 BUDGET OVERVIEW This budget serves as a: ➢Policy Tool ➢Operations Guide ➢Financial Plan ➢Communications Device The Budget considers the Council’s five (5) focus areas: ➢Fiscal Responsibility ➢Safe, Inclusive, and Connected Community ➢Service & Innovation Excellence ➢Economic Growth ➢Sustainability 2 2026 BUDGET TOTAL BUDGET SUMMARY 0 5 10 15 20 25 30 General Fund Enterprise Special Rev./Debt Svc.CIP FundMillions2025 Adopted 2026 Proposed $21.9M $22.9M $24.8M $22.1M $12.4M $14.1M $14.0M $13.4M30%32%34%31% 17%19%19%18% 2025 Adopted 2026 Proposed $ Change % Change $73,169,779 $72,527,765 $(642,014)(0.9%)3 2026 BUDGET HIGHLIGHTS 4 •Total budget almost $650k less than 2025 Adopted •3% Sales Tax Growth +$307k •5% Property Tax Growth +$210k •$1M General Fund Increase from 2025 Adopted Budget •Continued Investment in Employees •Wages •Professional Development & Training •Intuitive •Sustainable 2026 BUDGET CIP HIGHLIGHTS 5 •Street Projects -$4.5M •SDSU PAC and Brookings Health System-$1M •Fire Engine 3 Replacement -$700k •5th Street Gym Improvements -$450k •Police Vehicles -$330k Questions 6 8.B. ORDINANCE 25-035 FIRST READING Conditional Use Permit Location:717 & 719 Main Avenue Establish:Office Zoning: Residence R-2 Two-Family District Second Reading and Action: November 18, 2025- Location Map Site Map 8.C. ORDINANCE 25-033 FIRST READING Zoning Change Location:213 West Highway 14 Bypass From:Residential R-3 Apartment District To:Business B-3 Heavy District Legal: Outlot 19, NW ¼ of Section 23, excluding Lot H- 1 thereof, T110N-R50W Second Reading and Action: November 18, 2025- Location Map Future Land Use MapZoning Map 9. PUBLIC HEARINGS / SECOND READINGS - 10. OTHER BUSINESS - 10.A. RESOLUTION 25-085 Special Assessments:Lawn care Action: Motion, Request Public Comment, Roll Call-Name Property Address Description Amount Prairie Wind Properties, LLC 721 6th Street Lawn Care $ 180.00 Morgan, Joan 1610 1st Street Lawn Care $ 350.00 Rupp, Paul 610 12th Avenue Lawn Care $2,683.40 10.B. RESOLUTION 25-084 Transferring City Manager Contingency Funds to Street Divison. 431 Street Division 101-431-5-426-16 Mosquito Control $24,000 Action: Motion, Request Public Comment, Roll Call- 10.C. PRELIMINARY PLAT Preliminary Plat Location: Lots 1-7, Block 1, NE Hansen Addition Action: Motion, Request Public Comment, Roll Call- Preliminary Plat Location Map Future Land Use MapZoning Map Floodplain Map 11. PROGRESS REPORT - Progress Report October 2025 ●Park Updates ○Playground replacements complete ○Hillcrest Aquatic Center ○Larson Ice Center ●Tree Plantings Underway ●Edgebrook Golf Course Water Sourcing ●Prescribed Burn –Dakota Nature Park Parks, Recreation & Forestry Engineering Division Completed Projects ○2025 Asphalt Maintenance Project ○Arrowhead Park Trail & Drainage Improvements Public Works 32nd Ave & Capital St Sanitary Sewer/Road Project Engineering Division ●20th St S Shared-Use Path ●Main Ave to Branch Creek o Complete ●Branch Creek to 22nd Ave o In-Progress Public Works 8 Event Days Highlights o Pink Ladies Dart Tournament Upcoming Events o PRCA Rodeo –Nov 7 & 8 o Monster Truck Nitro Tour –Nov 15 o Chicago –Nov 16 Dacotah Bank Center Solid Waste Division Public Works Food Compost Pilot Program o Launched October 13 o 200 pounds collected o 170+ starter kits Drop-Off Locations o East Fire Station o South Fire Station o Landfill o Street Department Friends of the Library Book Sale -$9,000+ Library ●Community Policing ○Coffee with a Cop, Fall Classic, SDSU Games, BHS Homecoming ●Hobo Day ○Road Closure ○Favorable Weekend Statistics ●Veterans Thanksgiving Meal ○Nov 16, 4:30-7:00PM at First Methodist Church Community Life Center Police 12. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 13. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Brianna Doran, Lisa Hager, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager J. Vincent Jones, City Attorney Bonnie Foster, City Clerk