The URL can be used to link to this page

Home My WebLink About2025_09_23 CC Mtg PresentationCITY OF BROOKINGS & BROOKINGS COUNTY COMMISSION |Joint Meeting Agenda | "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, September 23, 2025| 5:30 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management . Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. JOINT ACTION City Council Ordinance 25-028 -County Commission Ordinance 2025-05 Rezone:Joint Jurisdictional Area Location:NE ¼, NE ¼, excluding H-1 and that part East and North of H-1, Section 14-T109N-R50W, known as: 21625 471st Ave. From: JJ Business JJ-B3 Heavy District To: JJ Industrial JJ-I1 Light District City Council Action: Motion to Approve County Commission Action: Motion to Approve Action: Open & Close Public Hearing, Roll Call Location Map Zoning Map Future Land Use Map 5. ADJOURN -Adjourn the Joint Meeting of the Brookings City Council and the Brookings County Commission. The regular meeting of the Brookings City Council will begin not before 6:00 p.m. 6. BUDGET WORKSHOP #2 - 2026 Budget 1 October 14 (Optional) September 23 September 9 2026 BUDGET WORKSHOPS 2 •Overview •Operating Budget •Outside Agencies •10-Year Financial Plan •10-year Capital Improvement Plan •Fee Schedule •Recap & Discussion 2026 BUDGET ADOPTION PROCESS 3 November 18 Budget Ordinance 10-year CIP Fee Schedule Adoption October 28 Budget Ordinance 1st Reading September 9 Property Tax Levy Ordinance Adoption August 26 Property Tax Levy Ordinance 1st Reading 2026 BUDGET WORKSHOP 2 AGENDA 4 •2026 Budget Highlights •Total Budget Comparison •2026 Capital Improvement Plan (CIP) Highlights •2026 CIP Overview •2026 CIP Revenues/Expenditures •2026 CIP Budget Detail •Departmental CIP Projects •10-year Outlook •Consolidated Fee Schedule Review •Questions & Feedback 2026 BUDGET HIGHLIGHTS 5 •Total budget $650,000 less than 2025 Adopted •3% Sales Tax Growth +$307k •5% Property Tax Growth +$210k •$1M General Fund Increase from 2025 Adopted Budget •Continued Investment in Employees •Wages •Professional Development & Training •Intuitive •Sustainable 2026 BUDGET CIP HIGHLIGHTS 6 •Street Projects -$4.5M •SDSU PAC and Brookings Health System-$1M •Fire Engine 3 Replacement -$700k •5th Street Gym Improvements -$450k •Police Vehicles -$330k 2026 BUDGET CIP EXECUTIVE OVERVIEW 7 ➢Balanced 10-year Capital Improvement Plan •Based on current revenue and expenditure projections •Prioritizes maintenance & replacement of existing infrastructure and assets ➢$1M Annual Outside Agency Funding Ends in 2027 •SDSU Performing Arts Center •Brookings Health System ➢Current Debt Service ends in 2033 •Final year of bond repayment 2026 BUDGET CIP REVENUE 8 Sales tax $10,551,092 79% Contributed Capital $2,351,365 18% Interest $300,000 2% Other Revenue $150,000 1% $13,352,457 2026 BUDGET CIP EXPENDITURES 9 Capital Expenditures $9,777,979 73% Bond Payments $1,533,112 11% Transfers Out $1,024,700 8% Outside Agencies $1,016,666 8% $13,352,457 2026 BUDGET CAPITAL EXPENDITURES AND TRANSFERS OUT 10 $5.79M $2.69M $1.82M $0.50M $0M $1M $2M $3M $4M $5M $6M $7M Public Works Parks & Recreation, DBC Public Safety Other These figures include transfers out to other funds. 2026 BUDGET PUBLIC WORKS CAPITAL 11 Projects Amount Street Maintenance –Asphalt, Striping $2,445,599 Chip Sealing 1,350,000 ADA Standard Ramps 340,000 STP Improvements (22nd Ave Phase III)150,000 Street Improvements 126,788 Sidewalk & Curb Replacement 35,000 Total Projects $4,447,387 Vehicles & Equipment Amount Street Sweeper $430,500 Payloader 360,000 1 Ton Dually Flat Bed Striper 190,000 Crack Sealer 100,000 Crew Cab –Mosquito Truck 58,000 Community Development Vehicle 50,000 Thermoplastic Grinder 26,000 Paint Striper 21,000 Total Vehicles and Equipment $1,235,500FacilitiesAmount Street Facility Repairs $46,350 Total Public Works: $5,789,237 Transfers Out Amount Airport $60,000 2026 BUDGET PARKS, REC & FORESTRY CAPITAL 12 Parks & Facilities Amount 5th Street Gym Improvements $447,662 HAC –New Filter System –Leisure Pool 350,000 LIC –HVAC Controls 200,000 Hillcrest Park –Parking Lot Improvements 100,000 Playground –Arrowhead Park 100,000 LIC –Security cameras 64,350 LIC Generator 53,840 HAC –Main Building –Pumps 1-2 49,700 McKinstry Study Items –Parks Facilities 42,240 Total Parks & Facilities $1,407,792 Vehicles & Equipment Amount Bobcat Skidsteer $70,000 Toro Mower 65,000 Total Vehicles & Equipment $135,000 2026 BUDGET PARKS, REC & FORESTRY CAPITAL, CONTD. 13 Bike Lane/Trail Improvements Amount Master Bike Plan Implementation $150,000 Bike Trail Maintenance 75,000 Dakota Nature Park Trail Repairs 25,000 Total Bike Lane/Trail Improvements $250,000 Total Parks, Recreation, and Library: $2,687,492 2026 Tree Planting Program: $25,000 Library Amount New Tile Floor $75,000 Transfers Out Amount Dacotah Bank Center $470,720 Edgebrook Golf Course 227,750 Public Art 96,230 Total Transfers Out $794,700 2026 BUDGET PUBLIC SAFETY CAPITAL 14 Police Department/Animal Control Amount Vehicles $330,000 E-911 Console 189,000 Mobile Field Force 50,000 Armor Carriers/Helmets 48,000 Firearms 40,000 Axon Fleet 32,000 Body Cameras 25,000 Vests 19,000 Interview Room Cameras 15,000 Cellebrite Super Computer 11,000 Total Police Department $759,000 Fire Department Amount Engine 3 Replacement $700,000 Structure/USAR Gear 132,000 Hydraulic Rescue Tools 75,000 Pagers & Radios 65,950 South Station –Roof Replacement 50,000 South Station –Training Tower Concrete 40,000 Total Fire Department $1,062,950 Total Public Safety: $1,821,950 2026 BUDGET OTHER CAPITAL EXPENDITURES & TRANSFERS 15 Other Capital Amount R&T Center Demolition $135,000 Sinking Fund Contribution 150,000 Police Dept. IT 50,000 Total Other Capital $335,000 Transfers Out Amount CITCO Improvements City –48%/County –52%$169,000 Total Other: $504,000 2026 BUDGET LOOKING AHEAD 16 ➢Fire Platform Truck -$1.75M (2027 –Financed over 5 years) ➢5th Street Gym Improvements -$1.06M (2027-2031) ➢Fire Engine 4 Replacement -$700k (2029 –Financed over 3 years) ➢Continued prioritization of maintenance and replacement of existing assets over new additions 2026 BUDGET 10-YEAR OUTLOOK 17 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total Outside Agencies 1,016,666 991,666 -------- Total Public Safety 1,821,950 1,764,925 1,631,940 1,239,334 1,233,274 1,110,654 1,978,800 1,051,810 1,669,990 2,232,820 Total Parks and Recreation 2,216,772 1,719,712 1,494,406 1,626,609 1,888,448 2,677,351 3,050,290 3,417,264 2,915,207 4,543,642 Total Streets/Airport 5,789,237 8,502,632 5,789,988 5,802,776 6,535,218 9,020,091 5,384,679 6,100,401 7,356,416 10,287,772 Total Dacotah Bank Center 470,720 436,590 504,307 496,203 876,200 815,800 498,400 497,880 498,640 499,660 Total Buildings and Equipment 504,000 380,000 322,000 355,984 429,680 235,000 1,178,358 486,800 517,230 991,800 Total Debt 1,533,112 1,531,287 2,433,351 2,019,370 730,691 730,691 730,690 730,690 -- City Council Financial Policy Projects 621,405 TOTAL EXPENDITURES 13,352,457 15,326,812 12,175,992 11,540,276 11,693,511 14,589,587 12,821,217 12,284,845 12,957,483 18,555,694 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 TOTAL REVENUES 13,352,457 15,326,812 12,175,992 11,540,276 11,693,511 14,589,587 12,821,217 12,284,845 12,957,483 18,555,694 Sales Tax Change 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Debt to Revenue 22.89%17.65%21.74%17.51%6.03%4.86%5.80%5.63%0.00%0.00% SURPLUS/(DEFICIT)0 0 0 0 0 (0)(0)(0)(0)0 BUILDINGS AND EQUIPMENT DEBT SERVICE REVENUE 10-Year Capital Improvement Plan OUTSIDE AGENCIES PUBLIC SAFETY PARKS AND RECREATION STREETS/AIRPORT DACOTAH BANK CENTER 2026 BUDGET CITY COUNCIL FINANCIAL POLICY PROJECTS 18 2026 BUDGET CONSOLIDATED FEE SCHEDULE 19 ➢Components •General Fees •Fines and Violations •Edgebrook Golf Course Rates ➢Review semi-annually and as needed ➢Departmental Objectives •Comparative analysis with peer communities •Market Trends •Cost Recovery 2026 BUDGET FEE SCHEDULE HIGHLIGHTS 20 ➢Solid Waste Collections & Landfill: 3% increase across the board •Refrigerators now same price as air conditioners based on processing time •Mobile home disposal now $500 –in line with regional pricing and processing time ➢Storm Drainage Unit Financial Charge increasing by 3% ➢Upcoming fee analysis planned for Airport Fees, Parks & Rec Fee Analysis in progress ➢Planning & Zoning •Signs: annual $5 increase •Flag & Banner removal fees increased to $60 and $160, respectively to account for staff time. •Zoning Fees: Increased by $25-$50 based on processing costs. ➢Building permit fee increases $5-$10 per square foot. Questions 21 7. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 8. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non - controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.City Council Meeting Minutes: 9/9 and 9/15/2025 B.Special Event Temporary Alcoholic Beverage Licenses C.Public Arts Commission appointments: Donna Merkt and Matt Lindner D.Human Rights Commission appointment: Sydnie Peters- 9. PRESENTATIONS / REPORTS - 9.A. PROCLAMATION Stormwater Awareness Month- 9.B. REPORT SDSU Students Association Anna Hundt Government Affairs Chair- 9.C. PRESENTATION 2025-2026 Food Waste Composting Pilot Program- Solid Waste Division Food Waste Composting Pilot •SD Dept. of Agriculture and Natural Resources Food Waste Composting Feasibility Study •Assess existing infrastructure, interest, and support needs •Help inform statewide composting policies, permitting, and funding strategies •Save Landfill Airspace ‣Extends municipal landfill life ‣According to the EPA, ~25% of landfill waste is compostable •Enhance Soil ‣Increases the nutrient content of soil ‣Helps reduce pests and disease ‣Improves soil structure •Protect the Climate ‣Food scraps in landfills produce methane Why Compost Food Waste? •At Home Disposal ‣Promotional buckets and guides ‣Compostable bags •Food Waste Collection Stations ‣Streets Department ‣East Fire Station ‣South Fire Station ‣Landfill Operations Plan •Collection ‣Solid Waste Division staff will empty the carts on a weekly basis. •Citizens Campus ‣Separate area ‣Track, mix, turn, test Operations Plan “WHAT WE DO IS BIGGER THAN US” Environmental Stewardship Practical & Collaborative Approach to Waste Management Community Engagement 10. CONTRACTS / CHANGE ORDERS - 10.A. RESOLUTION 25-080 -Bid Award Project:2025-03SWR 20th Street South Shared Use Path Project, Phase 2 To:Timmons Construction In the amount of:$288,722.06 Action: Motion, Request Public Comment, Roll Call Location Map 11. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 11.A. ORDINANCE 25-032 FIRST READING Rezoning Location:corner of US Highway 14 Bypass and 34th Avenue Legal Description: W ½ of the NW ¼, excluding platted areas in Section 20- T110N-R49W From:Agriculture A District To:Industrial I-1 Light District Action: Motion, Request Public Comment, Roll Call- Location Map Zoning Map Future Land Use Map 12. PUBLIC HEARINGS / SECOND READINGS - 12.A. RESOLUTION 25-081 PUBLIC HEARING Resolution Levying Assessment 2024-09STI Concrete Maintenance Project Action: Motion, Open & Close Public Hearing, Roll Call- Location Map 12.B. PUBLIC HEARING -Transfer:On-Off Sale Malt License Location:929-931 25th Avenue From: Matt Chapman, Domellie’s LLC, dba Domellie’s To: Dennis Bielfeldt and Tim Swenson, SND LLC, dba Comfort Suites University / Domellie’s / Domellie’s Events Action: Motion, Open & Close Public Hearing, Roll Call Location Map: 929-931 25th Ave. 12.C. Resolution 25-079 -Wine Operating Agreement Owner: Dennis Bielfeldt & Tim Swenson, SND LLC DBA:Comfort Suites University / Domellie’s / Domellie’s Events Location: 929-931 25th Avenue Action: Motion, Open & Close Hearing, Roll Call 12.D. Resolution 25-082 -On-Sale Convention Liquor Operating Agreement Owner: Dennis Bielfeldt & Tim Swenson, SND LLC DBA:Comfort Suites University / Domellie’s / Domellie’s Events Location: 929-931 25th Avenue Action: Motion, Open & Close Hearing, Roll Call 13. OTHER BUSINESS - 13.A. RESOLUTION 25-078 -Medical Cannabis Dispensary DBA:The Flower Shop Owner: Joe Stavig, Alan Welsh, Mike Van Buskirk Location:1004 6th Street Action: Motion, Open & Close Public Hearing, Roll Call Location Map: 1004 6th Street 14. PROGRESS REPORT - Progress Report September 2025 ●City Strategic Plan https://performance.envisio.com/dashboard/cityofbrookings2820 ●Economic Development Master Plan https://performance.envisio.com/dashboard/cityofbrookings2874 Dashboards ●Community Policing ○Poker Runs ○SDSU Events + Jacks Bash ○Brookings School District ○Breakfast with Badges ●Citizens First Responder Academy ●In-Service Training ●FBI National Academy Graduate Police ●Park Updates ○Sarah Renee Playground Resurfacing ○Food Forest Fence ○Hillcrest Pool Filter Replacement ●Staff Updates ●New Certified Arborist ●NRPA Conference ●Tree Vouchers Still Available! ●Brookings Activity Center Participation ●Parks Tour –Park Board/City Council Parks, Recreation, & Forestry ●Community Open House o September 27, 10AM-12PM o Downtown Fire Station -309 Third St Fire Engineering Division ●Completed Projects ○12th St S Shared-Use Path ●Complete in October ○2025 Asphalt Maintenance Project ○Arrowhead Park Trail & Drainage Improvements ●Complete by End of Year ○32nd Ave/Capital St Sanitary Sewer/Road Public Works Engineering Division ●20th St S Shared-Use Path ●Main Ave to Branch Creek ●Branch Creek to 22nd Ave Public Works ●11 Event Days ●Upcoming -Cole Swindell ●Restroom Renovations –Complete Dacotah Bank Center Solid Waste Division ●Leachate Force Main Installation Progress Public Works Cart Storage Area Residential Drop Off Area ●Fairytale Escape Room ●Summer Reading Program Success! Library 15. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 16. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Brianna Doran, Lisa Hager, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager J. Vincent Jones, City Attorney Bonnie Foster, City Clerk