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HomeMy WebLinkAboutAirMinutes_2012_09_20C:\Documents and Settings\emiller\Local Settings\Temporary Internet Files\Content.Outlook\T134JTOE\09.docx 1 Brookings Regional Airport Board Brookings, SD 57006 September 20, 2012 The Brookings Airport Board was called to order by Chairperson Jeff Boulware on Thursday, September 20, 2012, at 4:30 PM in conference room #241 located on the second floor of the City & County Government Center at 520 3rd Street. Members present were Jim Bailey, Judy McLaughlin, Lynn Riedesel, Orv Smidt, and Boulware. Also present were Randy Hanson and Paul Hanusa - Pheasants Fury FBO; City Engineer Jackie Lanning, and Airport Manager Philip Tiedeman. Item #2 – (Riedesel/Bailey) Motion to approve the minutes from the August 16, 2012, meeting. All present voted aye. MOTION CARRIED. Item #3 – (Smidt/McLaughlin) Motion to approve the agenda. All present voted aye. MOTION CARRIED. Item #4 – The next meeting is scheduled for Thursday, October 18, 2012, in the City & County Government Center at 520 3rd Street. Old Business #5 – Airfield Realignment – Airport Manager Philip Tiedeman said that he has had many things happening at the airport in the past couple weeks. City Engineer Jackie Lanning added that the land negotiations are progressing. Three (3) landowners have signed agreements with the City. One is waiting for a separate appraisal, and one is still in negotiations. She added that the hardest part is finished. Tiedeman said that the mayor received a call last week regarding the grant approval of $7,879,105.00 for the Brookings Airport. This grant is for Phase I, which is mostly dirt work and will include relocating the Brookings Municipal Utilities basin and re-routing Six Mile Creek. This phase is about one-third of the overall cost of the project. The City then held a pre-bid meeting for those that were interesting in bidding on the project. The possible bidders received a tentative construction schedule and a tour of the airport area. The City will pay 2% of the total cost of the project. Included in the grant was also $1,000,000 from State. Tiedeman said that after reviewing the plans and specifications for the project, they will have an addendum to remove work that was duplicated between BMU and the airport projects along with a few other minor items. Last Tuesday, September 18, was the bid opening. The City received three sealed C:\Documents and Settings\emiller\Local Settings\Temporary Internet Files\Content.Outlook\T134JTOE\09.docx 2 bids. The project’s apparent low bidder was Loiseau Construction from Flandreau with a bid of $4,757,008.82. Other bidders were Bowes Construction from Brookings who bid just over $5,000,000 and Midland Construction from Huron with a bid just under $6,000,000. R.J. Larson Construction submitted a late bid that was not opened. The next step is City Council approval of one of the bids. Tiedeman said the low bid came in under the engineer’s estimate. If the Council approves the low bid, a change order for additional work will be issued. The change order and/or another bidding will be used to match the cost of the project to the amount of the grant. Lanning said Phase II design work will start now with Helms & Associates. Phase II includes the prepping and grading on the existing airfield, installing a wildlife fence, electrical work, and installing pavement. Boulware asked if construction would start this fall. Lanning said yes, the creek re-route will start this fall along with the work on the equalization basins. She said the basins would be moved straight south of where they are now on the airport property. Randy Hanson asked about alternate pricing on the bid. Tiedeman said on federal aviation grants, unit pricing must be used on addendums. Boulware asked what would happen to the fence on the west side of the airport. Tiedeman said they would not take down the old fence until the new fence was in place. Tiedeman said there had been personnel on the airport siting possible locations for the NAVAIDS and a location for the AWOS. He added that the NAVAIDS have to be relocated. The ILS glide slope has certain criteria on where it can be placed. The area is being scouted for a site. Boulware asked if the airport would be keeping the outer marker. Riedesel said some are being decommissioned. Tiedeman said that would be determined through the NAVAID study. Riedesel added that what Brookings has now is as good as it can be for this airfield. Boulware asked when Phase II will begin. Tiedeman said Bob Babcock, Helms and Associates, is currently getting the design ready for Phase II. He is planning to have it ready in time for next year’s grant cycle. If so, Phase II could start next fall and go into the following spring. Tiedeman said we can plan for Phase II, but it cannot start until Phase I is completed. Smidt asked what entities are working at the airport on this project so far. Lanning said Civil Design, Inc., Brookings Municipal Utilities, Helms and Associates, HDR, the City, and others. Riedesel said it is good to finally be this far along as everyone has been involved in working on this project for five years. C:\Documents and Settings\emiller\Local Settings\Temporary Internet Files\Content.Outlook\T134JTOE\09.docx 3 Item #6 – GCO Update – Tiedeman said about a week and a half ago, he was notified that the new GCO was not working. It was determined that the most likely problem was that the radio call and the phone line did not link up correctly. Tiedeman said there are other entities having similar issues. He is hoping that it will be fixed within the next two weeks. Boulware asked how many were in SD. Tiedeman said there are nine others besides BKX. The AWOS is not updating on-line. A tech will be out the look at it. Item #7 – Proposed Hangar (Leslie Downer) – Tiedeman visited with Downer about the concrete walls/foundation. Tiedeman is now inquiring from the FAA about the concrete construction of Downer’s proposed hangar. Downer may have changed his mind by now, but Tiedeman said he will need a complete set of building plans if he decides to build. Hanson added that poured concrete would not work going that high for walls, but pre-cast could be a possibility, and they can be moved if it becomes necessary. Hanson said he also talked with Downer, and he said Downer has no building plans at this time. Lanning added that Downer’s 7460-1 determination has not yet been approved. Tiedeman said he is working on a checklist that would include the steps necessary to build a hangar on the airport. He said it would help those in the future that were interested in building. Item #8 – Signage at the Airport – Hanson said he has talked with Mike Struck regarding airport signage. Hanson said Struck agreed that the City of Brookings should be identified at the airport with a sign. Struck thought there could still be money left in the fund for an additional sign. Hanson said he also met with the mayor, and the mayor agreed that an identification sign was needed at the airport as it is also an entrance to the City. Hanson said that when investors come to Brookings, they come by air, and the City should be identified. Struck told Hanson that he will meet with Tiedeman regarding airport signage. Smidt asked who would decide the size of the sign. Lanning said the budget would dictate that. Tiedeman said he felt the sign should be close to the FBO where there is the most traffic. Smidt said the location could also be a determining factor in the size of the sign. The next step is for Mike Struck, the signage committee, and Tiedeman to meet and decide on options. Item #9 – Airport Manager’s Report – Tiedeman said he will have a Snow and Ice Control on the agenda for the next meeting. A few changes that will be discussed include ARFF access routes to the airport in inclement weather, priority levels for snow removal, and others. C:\Documents and Settings\emiller\Local Settings\Temporary Internet Files\Content.Outlook\T134JTOE\09.docx 4 Tiedeman said there has been experimental aircraft parked on the ramp at the airport. He said it should be relocated before winter when it could cause problems for snow removal. Riedesel asked if the pilot had a radio. Hanusa did not think so. Tiedeman said he did not want the aircraft to be on the apron long-term as it would present an operation hazard during winter operations as well as other potential issues. Wildlife Hazard Management Group – Tiedeman said Bill Antonides would be a good person to have at the first meeting. He could give an overview of the assessment he did. The meeting will be in late October or early November. Riedesel said at many airports, turkey buzzards are becoming a hazard. Their presence may be caused by the drought. Tiedeman said he has a depredation permit for mitigating them at the airport. Tiedeman said the painting that didn’t get done last year at the airport will be done this year. Traffic Solutions will be in Brookings when they finish their current project in Sioux Falls. They will be painting the crosswind runway, the taxiways, the apron, and the taxi lanes. Tiedeman discussed non-aeronautical events at the airport. He had a handout for board members. He said a group that had interest in such an event contacted him. He wanted all general aviation pilots and hangar owners to know what the requirements are for such events. He added that if these rules are not followed, Brookings could lose their grant funding, and he is not about to let that happen. He said early planning is necessary as permits would be needed from the State and the FAA. Riedesel said there had been a picnic in the SDSU hangar, and the non- aviation people went away with good feelings. Tiedeman said that was not an issue as it was contained within the hangar and no airport operations or facilities were impacted. McLaughlin asked about a fly-in. Tiedeman said that would be an aeronautical event that promotes aviation, and if the airport stays open, it is ok to have that activity. He said his concern is with non-aeronautical activities. Both types of activities require planning but non-aeronautical events require quite a bit more. The intent of the handout is to provide the steps and requirements to hold such an event. Tiedeman mentioned a few lapses in security that he had noticed at the airport. People are not waiting for the gate to close, they may be parking in an improper place, or they may be parking in the object-free zones around the hangars. Tiedeman said he will be marking these areas with paint to make people aware of where they can and cannot park. C:\Documents and Settings\emiller\Local Settings\Temporary Internet Files\Content.Outlook\T134JTOE\09.docx 5 Tiedeman added that parking in an object-free area would be permissible for loading or unloading but not on a long-term basis. C:\Documents and Settings\emiller\Local Settings\Temporary Internet Files\Content.Outlook\T134JTOE\09.docx 6 Item #10 – FBO Report – Hangar signage was discussed for each individual hangar. Tiedeman said he would want each hangar owner to sign off, and each hangar must then have the identification sign. He would like the identification sign to be bolted to each hangar. Hanson suggested the City pursue this idea. Bailey suggested having the City get the signs and attach them to each hangar. Then at the beginning of the year when the hangar rent is due, the City can collect the cost of the sign along with the yearly hangar rent. It would be a one-time cost to the owner. The board agreed with Bailey. Tiedeman said he would begin looking into it. Tiedeman added that having an identification sign for each hangar would become part of the Airport Rules and Regulations document should we move forward with them. Hanson said he has a new renter, Reed Intermill. Mike Smith from Flandreau is no longer at the airport. He was the crop sprayer. Item #11 – Other Items – Riedesel asked Tiedeman for a drawing layout of a magnetic compass for Chris Funk. Tiedeman said he has the Advisory Circular if Funk needs it. Boulware said it would be great when the new runway is finished to have it away from everything. The magnetic compass would be used to calibrate the aircraft after repairs to ensure it was meeting airworwtiness standards. Boulware mentioned the broom used at the airport with the steel bristles and asked if something else could be used other than steel bristles as they are very hard of airplane tires. Tiedeman said he has a new core ordered for the broom and the sweeper. The new cores have a combination of steel and poly bristles. Boulware said there is a conference in Sioux Falls by Airport Professionals. It will deal with land use around airports. Boulware felt that Brookings should have a representation at this conference. He will try and find more information and dates on the conference. Boulware said the SDSU building on the airport is near completion. Hanson said they should have a big sign to advertise the Brookings Regional Airport also. The image would support Brookings. C:\Documents and Settings\emiller\Local Settings\Temporary Internet Files\Content.Outlook\T134JTOE\09.docx 7 The meeting was adjourned. ___________________________ __________________________ Diane M. Spencer, Secretary Jeff Boulware, Chairperson