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Home My WebLink About2025_05_13 CC Mtg Presentation CITY OF BROOKINGS 6281-Phone: (605) 692–Brookings, SD 57006 –520 3rd St. –Brookings City & County Government Center .responsible municipal managementa diverse economic base through innovative thinking, strategic planning, and proactive, fiscally The City of Brookings is committed to providing a high quality of life for its citizens and fostering , 2025| 6:00 p.m. | City & County Government CenterMay 13Tuesday, dedication, generosity and authenticity. Bring your dreams!"sustainability and pursues a complete lifestyle. We are committed to building a bright future through "We are an inclusive, diverse, connected community that fuels the creative class, embraces CITY COUNCIL|Meeting Agenda | 1. CALL TO ORDER-ALLEGIANCEPLEDGE OF 2. OATH OF OFFICE Council Member Lisa HagerCouncil Member Holly Tilton ByrneCouncil Member Bonny Specker- 3. OATH OF OFFICE City Attorney J. Vincent Jones- 4. RECORD OF COUNCIL -ATTENDANCE 5. ACTION TO APPROVE Action: Motion to Approve, Roll Call-THE AGENDA 6. OPEN FORUM the views or positions of the City of Brookings or City Council.The speaker’s comments and views expressed do not necessarily reflect Comment is limited to a maximum of three minutes per person. Public asked to state their name and city of residence for the record.Individuals are or request time on the agenda for an item not listed.Any member of the public may make a brief announcement or invitation, - 7. CONSENT AGENDA Action: Motion to Approve, Request Public Comment, Roll CallAgenda will be discussed at the beginning of the formal items.additional discussion on an item is necessary. Items removed from the Consent removed from the Consent Agenda and placed on the regular agenda whenever At the request of any one Council Member or the City Manager, an item may be without discussion. controversial and will be acted upon by the Council at one time, -Matters appearing on the Consent Agenda are expected to be non- CONSENT AGENDA ITEMS -046: Bid Award for Sign Truck-Resolution 25F.have Exclusive Use of Pioneer Park040: Authorizing Brookings Summer Arts Festival to -Resolution 25E.Off Sale Malt Alcoholic Beverage License Renewals-Annual OnD.Special Event Temporary Alcohol Beverage LicensesC.Cancel May 20, 2025 City Council Study SessionB.City Council Meeting Minutes: 4/22/2025A. 8. PRESENTATIONS / -REPORTS 8.A. INTRODUCTION OF -Troy Hughes, Fire ChiefJustin Vostad, Landfill Supervisor BROOKINGS EMPLOYEESNEW/PROMOTED CITY OF 8.B. PROCLAMATION-Public Works Week 8.C. PROCLAMATION-Older Americans Month 8.D. EX-TrusteesBrookings Health Systems Board of •Brookings Municipal Utilities Board•OFFICIO REPORTS- 9. CONTRACTS / -CHANGE ORDERS 9.A. TAX INCREMENT Action: Motion, Request Public Comment, Roll Call Street and Campanile Avenue th Location: along 6Tax Increment District #17 Project PlanSixth Street Development, LLC-FINANCING AGREEMENT TIF #17 Boundary Map 9.B. RESOLUTION 25-Action: Motion, Request Public Comment, Roll Call Sixth Street Development, LLCMaintenance Agreement 049- 10. ORDINANCE reading or public hearing is announced.Council discussion is permitted. The date for the second The title of the Ordinance is read. Public Comment and No vote is required on the first reading of an Ordinance. -FIRST READINGS 10.A. ORDINANCE 25 Second Reading & Action: May 27, 2025 DistrictCommercial Corridor Design Review Overlay •165:-Section 94Amending Chapter 94, Article IV, Division 2, -008- 11. PUBLIC HEARINGS / -SECOND READINGS 11.A. ORDINANCE 24 City Council Meeting, Roll Call th Action: Motion to Table to the May 27Action: Motion to Remove from the Table, Roll Call Planned Development District•163:-Division 2, Section 94TABLED ITEM: Amending Chapter 94, Article IV, -035- 11.B. ORDINANCE 25 Action: Motion, Request Public Comment, Roll Call International Fire Code•Ordinances:Amending Article III Chapter 34 Code of -012- 11.C. TEMPORARY Action: Motion, Open & Close Public Comment, Roll Call Location: Bob Shelden Field, 530A Elm AveMay 14, 21, 22; June 12, 16, 19, 29;Dates: Brookings Cubs Baseball Group-ALCOHOL APPLICATION 11.D. TEMPORARY Action: Motion, Open & Close Public Comment, Roll Call Location: 300 Block of Main AvenueJune 28, 2025Date: Brookings Volunteer Firefighters Association-ALCOHOL APPLICATION 11.E. TRANSFER ON Action: Motion, Open & Close Public Hearing, Roll Call To: Den Wil Hospitality Group, Inc, dba The LodgeFrom: On in 2 LLC, dba Boss’ Pizzeria & Sports BarOff Sale Malt License, with Video Lottery Authorization-On-SALE MALT LICENCEOFF - Location Map 11.F. RESOLUTION 25 Action: Motion, Open & Close Hearing, Roll Call Street th 2515 6Location: Den Wil Hospitality Group, Inc., dba The LodgeRestaurant Liquor LicenseOff -Operating Agreement for a Full Service On-048- 11.G. ALCOHOLIC Action: Motion, Open & Close Public Hearing, Roll Call Avenue South nd Brookings Softball Association, 2800 22•Street South th Guadalajara, 1715 6•Street th Deuces Casino, 223 6•Avenue South nd Casey’s General Store #2419, 534 22•Street South th Casey’s General Store #1694, 680 8•Street th BP of Brookings, 2420 6•have failed an alcoholic beverage compliance check within the past 12 months.Annual Malt Alcoholic Beverage License Renewals for establishments which - 12. OTHER BUSINESS- 12.A. ECONOMIC MERGER Action: Motion, Request Public Comment, Roll Call Economic Merger Implementation Plan- ECONOMIC DEVELOPMENT 32www.growtogetherbrookings.com Brookings City Council | Tuesday, May 13, 2025 MERGER COMMITTEE Share a summary of merger committee activities TONIGHT’S KEY TOPICS 33www.growtogetherbrookings.com 321 Forecast the remainder of the processHighlight details from the implementation plan Name 34www.growtogetherbrookings.com MERGER COMMITTEE MEMBERS Brookings City CouncilBrookings City CouncilNick Wendell*First Bank & TrustTurnwallMike Brookings City CouncilBrookings City CouncilHolly Tilton ByrneVisit, DowntownPasque, The NookLaci ThompsonCity of VolgaMichael SchulteBEDCSDSU Research & Economic DevelopmentDaniel Scholl Visit, ChamberCity of BrookingsVisit, former staffSDSU Office of the PresidentJamison LampBrookings County CommissionBrookings County CommissionShawn HostlerBEDCSeedsMillbornMarcus HeemstraChamber DaktronicsGilkPaul former BEDC, ChamberSDSU Alumni AssociationFoubergAndi BEDC, DowntownFirst Bank & TrustTom Fishback*BEDCID8 ArchitectureAngela BoersmaBrookings City CouncilBrookings City CouncilWayne Avery RepresentationBusiness/Organization INTENTION 35www.growtogetherbrookings.com opportunities now and into the future. maximize available resources, and best position the Brookings region to meet challenges and formed organization endeavors to preserve the existing missions of the merging entities, -The newly. Visit Brookings, and Downtown Brookings, CorporationBrookings Economic Development , the Brookings Area Chamber of Commercemerger of the The primary intention of the committee is to develop an implementation plan to guide the The Economic Development Merger Committee was formed in November 2024. WHY PURSUE A MERGER A merged organization is an opportunity to maximize available resources.36www.growtogetherbrookings.com and into the future. a unified brand and a team ready to take advantage of opportunities now A larger dynamic organization best positions the Brookings region to build unpredictability and maintain the mission. recent years. A larger, merged organization will be able to absorb There has been transition and some volatility within the ecosystem in four existing economic development agencies will be positive for the Brookings region. Some stakeholders have asked this question, seeking further clarity on why merging the ? PHASES OF THE COMMITTEE’S WORK 37www.growtogetherbrookings.com Peer Community Interviews Director and Staff Interviews Feedback from Organization BoardsConsidering Existing Budgets, Bylaws, StructuresDocuments from Organizations GATHERING PHASE November 2024 overall merger effort in three phases.The committee has worked to build the elements of an implementation plan and the GATHERING INFORMATION AND FEEDBACK to serve as a central hub of information and meeting takeaways.growtogetherbrookings.com The committee created a website at 38www.growtogetherbrookings.com other for board members and key stakeholders. one for staff and the –In March, the committee hosted two forums director and all staff. one interviews with each -on-Committee members met in twohighlighting potential opportunities and concerns.Each of the organizations submitted letters to the committee and board members.chairs met with the staff -Early in the process, committee co was interaction with the existing organizations. gathering phase An important part of the BY THE NUMBERS 39www.growtogetherbrookings.com sponsorships.memberships and in revenue generated from $540,000 organizations.expenses for the four communications related in marketing and $135,000 four organizations. related expenses for the in rent, lease, and office $138,000 positions. time -full13supporting for the four organizations, in salary and benefits costs $1,100,000 to Visit Brookings. pillow tax and directed generated through the comes from revenue $263,000 Of that total, source in the ecosystem.single largest funding City of Brookings, the organizations from the in overall funding $858,000 submitted FY25 budget data. and organizational structures with the merger committee. The totals below are based on The four existing organizations shared a variety of documents, including budgets, bylaws, PEER COMMUNITY INTERVIEWS 40www.growtogetherbrookings.com BurlingtonAmesMankatoYanktonRapid CityLaramiecomparable cities. organizations over the past two decades. The committee conducted interviews with six sized cities throughout the region have shifted to merged and/or partner -Several mid PEER COMMUNITY INTERVIEWS 41www.growtogetherbrookings.com PillarsxxxxYanktonCentralxxxRapid CityPillarsxxxxxMankatoCentralxxLaramiePillarsxxxxxBurlingtonPillarsxxxxAmesModelPublic $VisitEDCDowntownCh amberCity a variety of functions. The peer communities define their merged organizations in a variety of ways and include PHASES OF THE COMMITTEE’S WORK 42www.growtogetherbrookings.com Peer Community Interviews Director and Staff Interviews Feedback from Organization BoardsConsidering Existing Budgets, Bylaws, StructuresDocuments from Organizations GATHERING PHASE November 2024 Establishing Launch BudgetAffirming Implementation Plan and TimelineDefining the Role of the BoardDeveloping the President/CEO Job DescriptionBuilding the Draft Organizational Structure SYNTHESIZING PHASE overall merger effort in three phases.The committee has worked to build the elements of an implementation plan and the BUILDING AN ORGANIZATIONAL STRUCTURE Workgroup to Dig Deeper 43www.growtogetherbrookings.com Staff and Board Member/Stakeholder ForumsCompare and Contrast Draft Versions Peer Community Interviews and Analysis Staff and Director Feedback. synthesizing phasebuilding consensus around a draft organizational structure in the The merger committee gathered information and considered potential pathways before DRAFT ORGANIZATIONAL STRUCTURE 44www.growtogetherbrookings.com formed Board of Directors. -The structure will include a President/CEO reporting to a newly DRAFT ORGANIZATIONAL STRUCTURE 45www.growtogetherbrookings.com formed Board of Directors. -The structure will include a President/CEO reporting to a newly BOARD OF DIRECTORS 46www.growtogetherbrookings.com year terms, with a maximum of ten total years (officer roles not included)-Two fourTerm LimitsThe board officer team will likely include a Chair, Vice Chair, and Past Chair. Officersof the merger committee and four representatives identified by the existing organizations. person committee, comprised of three members -Initial members will be selected by a sevenSelection ProcessThree partner designees (City of Brookings, Brookings County, SDSU)•Three advisory council representatives•large members-Five at•voting)-voting members and the President/CEO (non11The board will include Membershipalong with the selection process and potential membership, officer positions, and terms.formed board, -level role of a newly-The committee identified a workgroup to define the high PRESIDENT 47www.growtogetherbrookings.com person opportunities for staff, board member, and public engagement. -include inappointed Board of Directors will lead the search process, but the interview days will -The newlyCandidate Engagement President/CEO Tenure BeginsFall 2025President/CEO SelectedAugust 2025(including stakeholder groups)Search Process ConductedJune & July 2025Job Description DraftedSearch Plan DevelopedPrior to Summer 2025 members, elected officials, and other stakeholdersServe as the key advocate and public face of the organization, particularly with •Maintain authority to make all budgetary and personnel decisions •Provide oversight to the organization, including direct supervision of multiple directors •Primary FunctionA new President/CEO will oversee all aspects of the merged organization. CEO/ www.growtogetherbrookings.com48 BOARD OF DIRECTORS 49www.growtogetherbrookings.com descriptions yet to be finalized*official position titles and job (Contracted)Audit(Contracted)Legal(Contracted)Human ResourcesFinance/ControllerOff ice Manager2.0 FTEInternal Functions OPERATIONSCEO/PRESIDENT BOARD OF DIRECTORS 50www.growtogetherbrookings.com descriptions yet to be finalized*official position titles and job Advisory CouncilSpecialistDevelopmentBusiness Director Development Business 2.0 FTE DEVELOPMENTBUSINESS(Contracted)Audit(Contracted)Legal(Contracted)Human ResourcesFinance/ControllerOffice Manager2.0 FTEInternal Functions OPERATIONSCEO/PRESIDENT BUSINESS DEVELOPMENT 51www.growtogetherbrookings.com the Board of Directors. advocates and volunteers for the organization. A member of the Advisory Council will also serve on The Advisory Council will support staff through the creation of measurable goals and serve as Advisory CouncilThe Business Development Director will likely report to the President/CEO.Reporting StructureWorkforce Development, Recruitment, and Training•Support for Small and Growing Businesses•Entrepreneurship and Innovation•Advocacy for the Business Community•Staff in this pillar will support programs and services related to:Primary FunctionIn a newly defined structure, one of the pillars will focus on Business Development. BOARD OF DIRECTORS 52www.growtogetherbrookings.com descriptions yet to be finalized*official position titles and job Advisory CouncilSpecialistDevelopmentCommunity Director Development Community Advisory CouncilSpecialistDevelopmentBusiness Director Development Business 2.0 FTE DEVELOPMENTCOMMUNITY 2.0 FTE DEVELOPMENTBUSINESS(Contracted)Audit(Contracted)Legal(Contracted)Human ResourcesFinance/ControllerOffice Manager2.0 FTEInternal Functions OPERATIONSCEO/PRESIDENT COMMUNITY DEVELOPMENT 53www.growtogetherbrookings.com the Board of Directors. advocates and volunteers for the organization. A member of the Advisory Council will also serve on The Advisory Council will support staff through the creation of measurable goals and serve as Advisory CouncilThe Community Development Director will likely report to the President/CEO.Reporting StructureWorkforce Housing•New Resident Experience•Education and Training•Childcare•Neighborhood Vitality•Placemaking and District Development •-of-Staff in this pillar will support a wide variety of qualityPrimary FunctionIn a newly defined structure, one of the pillars will focus on Community Development. BOARD OF DIRECTORS 54www.growtogetherbrookings.com descriptions yet to be finalized*official position titles and job Advisory CouncilSpecialistDevelopmentDestination Director Development Destination 2.0 FTE DEVELOPMENTDESTINATION Advisory CouncilSpecialistDevelopmentCommunity Director Development Community Advisory CouncilSpecialistDevelopmentBusiness Director Development Business 2.0 FTE DEVELOPMENTCOMMUNITY 2.0 FTE DEVELOPMENTBUSINESS(Contracted)Audit(Contracted)Legal(Contracted)Human ResourcesFinance/ControllerOffice Manager2.0 FTEInternal Functions OPERATIONSCEO/PRESIDENT DESTINATION DEVELOPMENT 55 the Board of Directors. advocates and volunteers for the organization. A member of the Advisory Council will also serve on The Advisory Council will support staff through the creation of measurable goals and serve as Advisory CouncilThe Destination Development Director will likely report to the President/CEO.Reporting StructureRelated Businesses and Attractions-Support for Tourism•Management of the Visit Brookings Brand•Downtown and Community Events and Promotions•Conference, Convention, and Event Recruitment•Staff in this pillar will support programs and services related to:Primary FunctionIn a newly defined structure, one of the pillars will focus on Destination Development. BOARD OF DIRECTORS 56www.growtogetherbrookings.com descriptions yet to be finalized*official position titles and job Marketing SpecialistMarketing SpecialistSpecialistData & Analytics SpecialistMembership Director of Sales5.0 FTE& MARKETINGSALES, DATA, Advisory CouncilSpecialistDevelopmentDestination Director Development Destination 2.0 FTE DEVELOPMENTDESTINATION Advisory CouncilSpecialistDevelopmentCommunity Director Development Community Advisory CouncilSpecialistDevelopmentBusiness Director Development Business 2.0 FTE DEVELOPMENTCOMMUNITY 2.0 FTE DEVELOPMENTBUSINESS(Contracted)Audit(Contracted)Legal(Contracted)Human ResourcesFinance/ControllerOffice Manager2.0 FTEInternal Functions OPERATIONSCEO/PRESIDENT BUSINESS CREATING SYNERGY Finance/HRMarketingSalesWork GroupRecruitmentEvent/ConferenceWork GroupConnections Work GroupRecruitment Industry Work GroupDevelopment Workforce Work GroupEvents Signature Work GroupIndustry Hospitality SERVICESSHARED DEVELOPMENTDESTINATIONDEVELOPMENT COMMUNITYDEVELOPMENT PHASES OF THE COMMITTEE’S WORK 58www.growtogetherbrookings.com December 2025 Creating Unified Bylaws, Policies, & ProceduresAppointing a New BoardDeveloping the Staff StructureFinalizing the 2026 Budget and Funding NeedsHiring a President/CEO IMPLEMENTING PHASE Peer Community Interviews Director and Staff Interviews Feedback from Organization BoardsConsidering Existing Budgets, Bylaws, StructuresDocuments from Organizations GATHERING PHASE November 2024 Establishing Launch BudgetAffirming Implementation Plan and TimelineDefining the Role of the BoardDeveloping the President/CEO Job DescriptionBuilding the Draft Organizational Structure SYNTHESIZING PHASE overall merger effort in three phases.The committee has worked to build the elements of an implementation plan and the IMPLEMENTATION PLAN APPROVAL President/CEO compensation (August through December 2025) Activities: President/CEO search process, brand/identity creation, •Source: Economic Development Reserve Fund•priority activities for the organization in 2025.-funding to address highAs presented, the plan would also direct up to $250,000 in transition 59www.growtogetherbrookings.com merged organization in 2026. -provide public funding for the newlyBy approving the plan, the council affirms the City of Brookings’ intent to committee. The Brookings City Council’s role in approving the plan is important.The development of the implementation plan is the primary objective of the merger WHAT HAPPENS NEXT 60www.growtogetherbrookings.com Implementation PlanConsideration of City Council MeetingMay 13 6:30pm –5:00McCrory Gardens Public Open HouseApril 30 milestones in the spring and summer. , we anticipate hitting some key phaseimplementationAs our work matures into the ? WHAT HAPPENS NEXT 61www.growtogetherbrookings.com CommitteeSlate Determined by Board of DirectorsJune 16 Implementation PlanConsideration of City Council MeetingMay 136:30pm –5:00McCrory Gardens Public Open HouseApril 30 milestones in the spring and summer. , we anticipate hitting some key phaseimplementationAs our work matures into the ? WHAT HAPPENS NEXT 62www.growtogetherbrookings.com TransitionDefining Terms of the Staff & Board EngagementJune CommitteeSlate Determined by Board of DirectorsJune 16Implementation PlanConsideration of City Council MeetingMay 136:30pm –5:00McCrory Gardens Public Open HouseApril 30 milestones in the spring and summer. , we anticipate hitting some key phaseimplementationAs our work matures into the ? WHAT HAPPENS NEXT 63www.growtogetherbrookings.com Stakeholder GroupsInterviews to Include Multiple Search Process BeginsJune/July the TransitionDefining Terms of Staff & Board EngagementJuneCommittee Slate Determined by Board of DirectorsJune 16Implementation PlanConsideration of City Council MeetingMay 136:30pm –5:00McCrory Gardens Public Open HouseApril 30 milestones in the spring and summer. , we anticipate hitting some key phaseimplementationAs our work matures into the ? WHAT HAPPENS NEXT 64www.growtogetherbrookings.com January LaunchPrepares for CEO BeginsFall Stakeholder GroupsInterviews to Include Multiple Search Process BeginsJune/Julythe TransitionDefining Terms of Staff & Board EngagementJuneCommitteeSlate Determined by Board of DirectorsJune 16Implementation PlanConsideration of City Council MeetingMay 136:30pm –5:00McCrory Gardens Public Open HouseApril 30 milestones in the spring and summer. , we anticipate hitting some key phaseimplementationAs our work matures into the ? THANK YOU 65www.growtogetherbrookings.com position the future organization to be successful. willingness to share information, have honest conversations, and Thank you to the staff and boards of the existing organizations for your continued commitment to this effort and to getting it right. Thank you to the members of the merger committee for your ECONOMIC DEVELOPMENT 66www.growtogetherbrookings.com Brookings City Council | Tuesday, May 13, 2025 MERGER COMMITTEE 13. CITY COUNCIL MEMBER frame. A majority vote is required.which states the topic, requested outcome, and time action at this meeting. A motion and second is required topic at a future meeting. Items cannot be added for Any Council Member may request discussion of any -FOR FUTURE DISCUSSION.INTRODUCTION OF TOPICS 14. ADJOURN Bonnie Foster, City ClerkPaul M. Briseno, City Manager J. Vincent Jones, City AttorneyCouncil StaffBonny Specker, Holly Tilton ByrneCouncil Members: Wayne Avery, Brianna Doran, Lisa Hager, Mayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Brookings City Council-