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Home My WebLink About2025_03_11 CC Mtg Presentation CITY OF BROOKINGS & 6281-Phone: (605) 692–Brookings, SD 57006 –520 3rd St. –Brookings City & County Government Center .responsible municipal managementa diverse economic base through innovative thinking, strategic planning, and proactive, fiscally The City of Brookings is committed to providing a high quality of life for its citizens and fostering :00 p.m. | City & County Government Center6, 2025| 11Tuesday, March dedication, generosity and authenticity. Bring your dreams!"sustainability and pursues a complete lifestyle. We are committed to building a bright future through "We are an inclusive, diverse, connected community that fuels the creative class, embraces |eeting Agenda Joint M|COMMISSIONBROOKINGS COUNTY 1. CALL TO ORDER-ALLEGIANCEPLEDGE OF 2. RECORD OF COUNCIL -ATTENDANCE 3. ACTION TO APPROVE Action: Motion to Approve, Roll Call-THE AGENDA 4. JOINT ACTION02-Ordinance 2025-005-Ordinance 25City Council Rezone Action: Open & Close Public Hearing, Roll CallCounty Commission Action: Motion to ApproveCity Council Action: Motion to Approve 3 Heavy District-Business BTo: JJ Agriculture DistrictFrom: R50W-T109N-S ½ of the NE ¼ of Section 11Outlots 10 and 11 in the W ½ of the Joint Jurisdictional Area- Location Map: (3901 Main Ave. So.)109, Range 50Section 11, Township South ½ of the NE ¼ the West 1/2 of the in 10 and 11Out lots Zoning MapFuture Land Use Map 5. ADJOURN not before 6:00 p.m.Council will beginThe regular meeting of the Brookings City Council and the Brookings County Commission.Adjourn the Joint Meeting of the Brookings City - 6. OPEN FORUM the views or positions of the City of Brookings or City Council.The speaker’s comments and views expressed do not necessarily reflect Comment is limited to a maximum of three minutes per person. Public asked to state their name and city of residence for the record.Individuals are or request time on the agenda for an item not listed.Any member of the public may make a brief announcement or invitation, - 7. CONSENT AGENDA Action: Motion to Approve, Request Public Comment, Roll CallAgenda will be discussed at the beginning of the formal items.additional discussion on an item is necessary. Items removed from the Consent removed from the Consent Agenda and placed on the regular agenda whenever At the request of any one Council Member or the City Manager, an item may be without discussion. controversial and will be acted upon by the Council at one time, -Matters appearing on the Consent Agenda are expected to be non- CONSENT AGENDA ITEMS -Marketplace ParcelRestriction Agreement: Ryan Companies US Inc., for the Brookings G.025: Declaring Surplus Property-Resolution 25F.00; $73.68-001-00100-Abate 2024 Drainage Fee for Parcel #40340E.00; $73.68-001-00200-Abate 2024 Drainage Fee for Parcel #40340D.05; $73.68-004-00300-Abate 2024 Drainage Fee for Parcel #40494C.Action on Special Event Temporary Alcohol Beverage LicenseB.City Council Meeting Minutes: 2/25/2025A. 8. PRESENTATIONS / -REPORTS 8.A. REPORT-Government Affairs ChairClaire Koenecke SDSU Students Association 8.B. EX-TrusteesBrookings Health Systems Board of •Brookings Municipal Utilities Board•OFFICIO REPORTS- 8.C. UPDATE-Downtown Fire Location MapImpacted Propertiesand 8.D. COUNCIL VACANCY-Vacancy ProcessCity Council Member References: City Charter, Section 2.06 AND City Council Policy #205vacancies.thefillelection tospecialaforcallorappointmentbyvacanciesthedays, fill(60)sixtywithinshall,membersremainingthe6,thanlesst oreducedisCounciltheofmembershipthetimeanyatif2.11,SectioninrequirementtheNotwithstandingelection.Cityregular nextfollowing theimmediatelyelectionCityregulartheatfilledbeshallvacancytheandservecontin ue toshallvacancythefilltoappointedpersontheelection, thenCityregularnextthetopriordayssixtythanlessvacancy occurstheifHowever,office. takestermunexpiredtheofremaindertheservetoelectedpersontheuntilv acancythefilltopersonqualifieda appointshallmembersremainingitsof allvotemajorityabyCouncilTheelection.Cityregularnexttheattermunexpiredof theremaindertheforfilledbeshallMemberCity Councilof aorMayorofofficetheinvacancya below,providedasExceptVacancies.ofFillingVacancies.ofFilling(d) Proposed Process and TimelineNew Council Member takes Oath of Office-May 13 Action to appoint City Council Member-April 22 comments to City Councilapplicants provide –City Council Study Session -April 15 Election Day-April 8 Deadline to submit an Application-April 4 call for applications-Press Release posted -March 14 (effective February 28, 2025)Council Member Rasmussen’s resignation received -February 25 9. CONTRACTS / CHANGE -ORDERS 10. ORDINANCE reading or public hearing is announced.Council discussion is permitted. The date for the second The title of the Ordinance is read. Public Comment and No vote is required on the first reading of an Ordinance. -FIRST READINGS 10.A. ORDINANCE 25 Second Reading and Action: March 25, 2025 Budget Amendment No. 10-009- Dept./Fund$1456.00Miscellaneous (Exp.)429.07-5-000-285 BID (Pillow) Tax$1456.00Professional Services (Rev.) 441.04-4-415-101Finance$6000.00Other Expenses (Exp.)99-899-5-000-227Library Donations$6000.00Donations (Rev.)10-446-4-000-227Library Donations$25,000.00Overtime Pay (Exp.)04-101-5-421-101Police$25,000.00Reimbursed Expense (Rev.)08-441-4-421-101Police$20,000.00Horticulture Supplies (Exp.)426.06-5-454-101Forestry$20,000.00Reimbursed Expense (Rev.)07-334-4-454-101Forestry$14,995.00Maintenance Equipment (Exp.)04-425-5-449-101Hillcrest Aquatic Center$14,995.00Swimming Pool Fees (Rev.)04-346-4-449-101Hillcrest Aquatic CenterAmountIncrease/(Decrease) Account DescriptionBudgetary Account 10.B. ORDINANCE 25 Second Reading and Action: March 25, 2025 Pertaining to: Flood Prevention and RegulationAmending Chapter 38-010- This is in response to:to April 23, 2025.The revised ordinance must be adopted and take effect prior (NFIP). will be suspended from National Flood Insurance Program in compliance with FEMA standards or mandated to be City is official on April 23, 2025. Rate Maps (FIRM) for the City of Brookings. These become updated Flood Insurance Study (FIS) and Flood Insurance The Federal Emergency Management Agency (FEMA)  Existing Map (2008)New Map (effective 4/23/2025) Key Updates to Ordinance:New or Expanded Mobile Home Parks (2 foot)Increases the Freeboard Requirement for Mobile Homes in Specifies the Floodplain Permit ProcessDesignates City Engineer as Floodplain Administratorcompliance-arifies Penalties for NonClWork Order Process-StopDefines therisdiction Enforcement ResponsibilitiesRemoves Joint JuFlood Insurance Rate Map (FIRM)Insurance Study (FIS) and Recognizes the updated Flood  11. PUBLIC HEARINGS / -SECOND READINGS 11.A. ORDINANCE 25 Action: Motion, Request Public Comment, Roll Call Budget Amendment No. 1-007- Dept./Fund25,000.00 Maintenance Buildings05-425-5-422-101Fire7,296.00 Buildings & Structures00-911-5-417-101Government Buildings1,100.00 IT-Capital Less than $5,000 01-950-5-416-101IT3,700.00 IT-Other Capital 00-940-5-416-101IT6,800.00 Telephone01-428-5-416-101IT8,200.00 Software Services07-422-5-416-101IT8,921.00 Contracted Services02-422-5-416-101IT10,000.00 Contracted Services07-422-5-415-101Finance14,194.00 Consulting/Engineering03-422-5-414-101Human Resources4,500.00 Furniture & Equipment00-920-5-406-1014,700.00Retirement09-121-5-406-10125,100.00Regular Pay00-101-5-406-10112,500.00 09-429-5-405-101-Non350,000.00 Consulting/Engineering03-422-5-405-101-Non85,000.00 Retirement Payout Contingency11-121-5-405-101-Non150.00 Overtime Pay04-101-5-403-101Ci ty Clerk$ 8,443.18 Maintenance Office Equipment01-425-5-403-101City ClerkAmountIncrease/(Decrease) Account DescriptionBudgetary Account General Fund cont’d 2,808.00 Sustainability Committee21-856-5-495-101Appropriations/Subsidies943.00 CommitteeDisability Awareness 20-856-5-495-101Appropriations/Subsidies7,465.00 Human Rights Commission19-856-5-495-101Appropriations/Subsidies320.00 Audio/Visual Material04-950-5-455-101Library8,700.00 Maintenance Buildings05-425-5-455-101Library5,500.00 Furniture & Equipment00-920-5-453-101Larson Ice Center4,000.00 00-911-5-447-101Buildings & Structures15,000.00 Machinery & Auto Equipment00-930-5-431-101Street Division36,578.00 Street Lights & Traffic Signal03-428-5-431-101Street Division5,000.00 General Supplies03-426-5-431-101Street Division3,450.00 Maintenance Radio06-425-5-431-101Street Division$ 31,100.00 Furniture & Equipment00-920-5-430-101Public Works(Decrease) AmountIncrease/Account DescriptionBudgetary AccountDept./Fund CIP Fund CIP Funds 945,000.00 Facilities-Park & Rec 03-970-5-450-213CIP703,500.00 Trails03-960-5-450-213CIP75,000.00 Facilities-Street 03-970-5-431-213CIP1,126,000.00 Equipment-Street 02-970-5-431-213CIP1,189 ,500.00 Street Overlay–Public Works 03-960-5-430-213CIP700,000.00 Fire Dept. -Equipment 02-970-5-422-213CIP1,768,956.05 IT/Other Buildings01-940-5-405-213CIP$ 834,549.00 Buildings Sinking Fund00-911-5-405-213CIP(Decrease) AmountIncrease/Account DescriptionAccountBudgetary Dept./Fund Special Revenue Funds 370,000.00 03-422-5-000-531Public Safety Center259,500.00 Project Expenses01-433-5-000-534TIF 9/Detention Basin19,000.00 03-422-5-000-534TIF 9/Detention Basin448,400.00 03-422-5-000-52820th St. Interchange$ 15,200.00 Other Project Expenses09-429-5-000-514TIF 1/University Blvd.(Decrease) AmountIncrease/Account DescriptionAccountBudgetary Dept./Fund201,000.00 00-980-5-000-282Storm Drainage12,100.00 Consulting03-422-5-000-282Storm Drainage$ 250,967.00 Capital01-940-5-000-224Dacotah Bank Center(Decrease) AmountIncrease/ Account DescriptionAccountBudgetary Dept./Fund Capital Project Funds Enterprise Funds 30,000.00 Furniture & Equipment00-920-5-000-625SW Landfill1,687,500.00 Buildings & Structures00-911-5-000-625SW Landfill2,698.00 Uniforms17-426-5-000-625SW Landfill28,965.00 Computer Services08-422-5-000-625SW Landfill44,000.00 Contracting Services07-422-5-000-625SW Landfill77,500.00 Other Capital00-940-5-000-612SW Collections3,368.00 Uniforms17-426-5-000-612SW Collections20,000.00 Maintenance Trucks03-425-5-000-612SW Collections15,360.00 Equipment Rental01-424-5-000-604Edgebrook Golf Course818,000.00 Other Capital00-940-5-000-607Edgebrook Golf Course1,644,800.00Capital00-940-5-000-606Airport1,569,412.00Grants09-334-4-000-606Airport (Grant Revenue)$ 27,000.00 00-970-5-000-606Airport(Decrease) AmountIncrease/Account DescriptionAccountBudgetary Dept./Fund Transfers Between Funds 650,000TIF 11-Transfer In 03-700-6-000-213CIP650,000 CIP-Transfer Out 00-899-7-000-324TIF 1131,485.95 3B-Transfer In 13-700-6-000-224Dacotah Bank Center31,485.95 DBC-Transfer Out 03-899-7-000-2843B250,967.00 CIP-Transfer In 04-700-6-000-224Dacotah Bank Center$ 250,967.00 DBC-Transfer Out 03-899-7-440-213CIP(Decrease) AmountIncrease/DescriptionAcc ount AccountBudgetary Dept./Fund 11.B. ORDINANCE 25 Action: Motion, Open & Close Public Hearing, Roll Call 1630 Olwien StreetLocation: Occupation: Gunsmithing BusinessMajor Home OccupationFor: Conditional Use Permit-006- Location Map:St1630 Olwien Site Map/Photo: 12. OTHER BUSINESS- 12.B. RESOLUTION 25-Action: Motion, Request Public Comment, Roll Call$157,000Total Source of Funding$157,00099 Contingency Fund -856-5-405-101The Financing Source for this transfer is from the following account:$156,700Total Transfers700$ 11,04 Maintenance Equipment-42-5-454-101454 Forestry$145,00004 Overtime Pay-101-5-421-101421 Police DepartmentTransferring Contingency Funds 021- 13. CITY COUNCIL MEMBER frame. A majority vote is required.which states the topic, requested outcome, and time action at this meeting. A motion and second is required topic at a future meeting. Items cannot be added for Any Council Member may request discussion of any -FOR FUTURE DISCUSSION.INTRODUCTION OF TOPICS 14. EXECUTIVE SESSION Action: Motion to exit Executive Session, Voice VoteVoice VoteAction: Motion to enter Executive Session, the business.public discussion may be harmful to the competitive position of owned by the state or any of its political subdivisions, when pricing strategies by a board or commission of a business 2.5, for the purpose of discussing marketing or -25-and SDCL 1about proposed or pending litigation or contractual matters, legal counsel or reviewing communications from legal counsel 2.3, for the purpose of consulting with -25-Pursuant to SDCL 1- 15. ADJOURN Bonnie Foster, City ClerkPaul M. Briseno, City Manager Steven Britzman, City AttorneyCouncil StaffBonny Specker, Holly Tilton ByrneCouncil Members: Wayne Avery, Andrew Rasmussen, Brianna Doran, Mayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Brookings City Council-