HomeMy WebLinkAboutPCMinutes_2025_02_04Planning Commission
Brookings, South Dakota
February 4, 2025
OFFICIAL MINUTES
Chairperson Scot Leddy called the meeting of the Planning Commission to order on Tuesday, February
4, 2025, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County
Government Center. Members present were Tanner Aiken, Billie Jo Hinrichs, Kyle Jamison, Scot
Leddy, Jacob Limmer, Roger Solum, Nick Schmeichel and Debra Spear. Also present were
Community Development Director Michael Struck and City Planner Ryan Miller. Also present were
Reid Cummings, Angie Boersma, Sean Storhaug and David Jones.
Item #1— Roll Call
Item #2 —Approval of Agenda
(Schmeichel/Solum) Motion to approve the agenda. All present voted aye. MOTION CARRIED.
Item #3 —Approval of Minutes
(Aiken/Solum) Motion to approve the January 7, 2025 minutes. All present voted aye. MOTION
CARRIED.
Item #4 — New Business
Item #4a — Reid Cummings applied for a Conditional Use Permit for a Major Home Occupation,
Gunsmithing in an R-1 C zoning district at 1630 Olwien Street. Staff recommends that the permit be
non-transferrable and the applicant submit current federal and state licensing renewals every 3 years.
(Schmeichel/Limmer) Motion to approve the Major Home Occupation with staff recommendations.
All present voted aye. MOTION CARRIED.
Item #4b — Java Companies, LLC has submitted a Commercial Corridor Design Review Overlay
District Site Plan on Lot 2 in Block 1 of Wiese Addition, near 61h Street and LeFevre Drive for a quick
service restaurant and coffee shop with parallel drive thru. They are requesting a minimum lot size
exception and minimum window glazing exception.
(Solum/Spear) Motion to approve the Commercial Corridor Design Review Overlay District Site Plan
including requested exceptions. All present voted aye. MOTION CARRIED.
Aiken recused himself from the Planning Commission for items 4c and 4d due to SDSU, his
employer, being a recipient of the funding and his role as a collaborator on the project.
Item #4c — Tax Increment Finance District #17 Boundaries creation has been requested to support a
public and private redevelopment project. The district would include Lot I in Block 4 of Hill Park
Addition, Lot 13 in Block 2 of Sanderson's Addition and south 40' of Lot 4, Lot 5 and the North 15' of
lot 6 of Sanderson's Addition.
(Schmeichel/Limmer) Motion to approve the Tax Increment Finance District #17 Boundaries. Role
Call Vote: Jamison yes, Spear no, Hinrichs yes, Solum yes, Schmeichel yes, Limmer yes and Leddy
yes. MOTION CARRIED.
Item 94d — Request to approve Project Plan for Tax Increment Finance District #17 to allow for
Campanile Avenue improvements and infrastructure improvements.
(Schmeichel/Limmer) Motion to approve Project Plan for Tax Increment Finance District #17. Role
Call Vote: Spear no, Hinrichs yes, Solum yes, Schmeichel yes, Limmer yes, Jamison yes and Leddy
yes. MOTION CARRIED.
Item #4e — Annual Report
Miller requested that the Annual Report be tabled until March 4, 2025 due to time constraints.
(Limmer/Jamison) Motion to table until March 4, 2025 Planning Commission Meeting. All present
voted aye. MOTION CARRIED.
Item #5 — Adiourn
The meeting adjourned at 6:52 p.m.
e- 104 -
Ryan Miller
- k' / /"'
Scot Leddy, C airper
Planning Commission
Brookings, South Dakota
February 4, 2025
OFFICIAL SUMMARY
Chairperson Scot Leddy called the meeting of the Planning Commission to order on Tuesday, February
4, 2025, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County
Government Center. Members present were Tanner Aiken, Billie Jo Hinrichs, Kyle Jamison, Scot
Leddy, Jacob Limmer, Roger Solum, Nick Schmeichel and Debra Spear. Also present were
Community Development Director Michael Struck and City Planner Ryan Miller. Also present were
Reid Cummings, Angie Boersma, Sean Storhaug and David Jones.
Item #1— Roll Call
Item #2 —Approval of Agenda
Item #3 —Approval of Minutes
Item #4 — New Business
Item #4a — Reid Cummings applied for a Conditional Use Permit for a Major Home Occupation,
Gunsmithing in an R-1 C zoning district at 1630 Olwien Street. Staff recommends that the permit be
non-transferrable and the applicant submit current federal and state licensing renewals every 3 years.
Limmer asked if exterior signage is allowed. Miller stated that an 8 sq ft sign is allowed. Limmer asked
how the city planned to validate licensing. Miller explained that the burden of providing proof of
licensing to Community Development would fall on the applicant. Schmeichel asked if ammo would
be reloaded on site. Cummings stated that he will reload for personal use, not business purposes.
Jamison advised an auxiliary lock if the garage door has an electric opener since this type of door can
be less secure. Solum asked what permitting is required. Cummings said there is a non-transferrable
federal firearms license where he is required to be interviewed by ATF to operate in this location.
Item #4b — Java Companies, LLC has submitted a Commercial Corridor Design Review Overlay
District Site Plan on Lot 2 in Block 1 of Wiese Addition, near 6"' Street and LeFevre Drive for a quick
service restaurant and coffee shop with parallel drive thru. They are requesting a minimum lot size
exception and minimum window glazing exception. The site plan incorporated a shared access drive
that does require a shared access agreement with the property to the north.
Boersma, ID8 Architecture, was available for questions. Limmer asked the reason for not meeting
glazing requirements. Boersma explained that it would interfere with bearing height of the roofing
header. Hinrich asked how stacking is figured. Miller explained that stacking is required to be 120 feet
from the order point to the pickup location. Hinrich asked about emergency vehicle and delivery
access. Boersma said that there is a 2 -lane design for oversized vehicles and since it is private trash
collection, the pickup times can be scheduled to not impact business. Schmeichel asked if this project
was part of the Marketplace TIF. Struck stated that it is included in the district.
Aiken recused himself from the Planning Commission for items 4e and 4d due to SDSU, his
employer, being a recipient of the funding and his role as a collaborator on the project.
Item #4c — Tax Increment Finance District #17 Boundaries creation has been requested to support a
public and private redevelopment project. The district would include Lot I in Block 4 of Hill Park
Addition, Lot 13 in Block 2 of Sanderson's Addition and south 40' of Lot 4, Lot 5 and the North 15' of
lot 6 of Sanderson's Addition. Staff recommends approval.
Storhaug, representative for the developer, was available for questions. Schmeichel asked if this
project could move forward without the TIF. Storhaug explained that these projects would not be able
to proceed without the TIF due to current interest rates and rental costs. Spear confirmed this was the
same plan as previously approved by Planning Commission. Struck explained that the TIF's 20 -year
time limit begins as soon as it is approved by City Council and the developer fronts the cost of the
improvements. Hinrich asked the benefit of the parking lot and road crossing 6t" Street being included
in the boundary. Struck explained that the boundary has to be contiguous and expenses associated with
improvements to the parking lot and Campanile Avenue would qualify. Spear why this particular plan
would qualify for a TIF where another may not. Struck stated that the Department of Revenue has 4
classifications Industrial, Economic, Workforce Housing and Local. The City of Brookings avoids
Local Districts because it would increase the property taxes of each parcel in the school district
containing the TIF. Industrial, Economic and Workforce Housing increases property taxes minimally
across the entire state. This project is classified as Economic Development due to the commercial
spaces in the 6"' Street location. Hinrichs asked if the city initiated the TIF conversation. Storhaug was
unsure who initiated the conversation. Jones, developer, when the development to the east was
constructed interest rates were very different and building costs were lower which allowed them to do
the project without seeking a TIF.
Item #4d —Request to approve Project Plan for Tax Increment Finance District #17 to allow for
Campanile Avenue improvements and infrastructure improvements.
Storhaug was available for inquiries. Schmeichel asked what SDSU's interest is in the project. Struck
explained that the university master plan would like to extend the campus gateway on Campanile
Avenue to 6t" Street. The rough estimate to widen the road and add a center median with plantings is
$650k. SDSU will front their portion of the project cost and be reimbursed over time. Jamison asked
about the affordable housing rent clause of the plan. Struck stated that HUD evaluates the rental rates
annually to determine area median income. The developer keeps 100% of the TIF revenue for the first
5 years to reach stabilization and then TIF revenue is split with SDSU on a pro -rated basis. Developer
is trying to stay within the 80% AMI for rental rates, but would not be required based upon the TIF
classification of economic development. Hinrichs asked if any agreements have already been made.
Struck said that no agreements have been finalized. Schmeichel asked if, in the future, Planning
Commission could be made aware of an impending TIF applications prior to variance requests. Struck
explained that the applications have proprietary information but he will look into what information can
be shared in the future.
Item #4e — Miller requested that the Annual Report be tabled until March 4, 2025 due to time
constraints.
Item #5 — Adjourn
The meeting adjourned at 6:52 p.m.
Ryan Miller
Scot Led , �' son
RESOLUTION DECLARING BOUNDARIES, AND RECOMMENDING
CREATION OF TAX INCREMENT FINANCING DISTRICT NUMBER
SEVENTEEN, CITY OF BROOKINGS
WHEREAS, the Planning Commission of the City of Brookings, South Dakota,
published Notice of Hearing at which interested parties were afforded a reasonable
opportunity to express their views on the proposed creation of a Tax Increment Financing
District on real property consisting of the following parcels:
Description:
Lot I in Block 4 of Hill Park Addition, an addition to the City of Brookings,
Brookings County, South Dakota
Lot 13A in Block 2 of Sanderson's Addition to the City of Brookings, Brookings
County, South Dakota
• S 40' Lot 4, Lot 5, N 15' Lot 6, Block 1 of Sanderson's Addition to the City of
Brookings, Brookings County, South Dakota
All located in the City of Brookings, Brookings County, South Dakota including
within and adjacent rights -of -ways.
WHEREAS, such Notice was published in the Brookings Register, the official
newspaper in the City, not less than ten (10) nor more than thirty (30) days from the date
of the hearing; and
WHEREAS, a copy of the Notice was sent prior to publication by first-class mail
to the Chief Executive Officers of the following taxing entities:
City of Brookings
Brookings County
Brookings School District
East Dakota Water Development District
WHEREAS, a hearing was held on the 4h day of February 2025, and all interested
parties were allowed the opportunity to comment on the proposed Tax Increment District;
THEREFORE, BE IT RESOLVED by the Planning Commission of the City of
Brookings, South Dakota:
1. Authority and Declaration of Necessity. Pursuant to SDCL 11-9-4, the City of
Brookings Planning Commission hereby declares the necessity to form a tax
incremental district in the City of Brookings.
2. Findings. The Planning Commission finds that there is statutory authority to refer
said district to the City of Brookings governing body for their consideration.
3. Boundaries of District. The Boundaries of the district -shall constitute the
northern, southern, eastern and western edges of the properties here to fore
described and designated as the District.
4. Recommendation of District. The City Planning Commission hereby
recommends to the City Council that Tax Incremental District Number Seventeen,
City of Brookings be created and hereby submits its recommendation to the City
Council for consideration.
Passed this 4th day of February 2025.
ATTES Chairperson
Secretary
The motion for the adoption of the foregoing resolution was duly moved by a4kg w�
and seconded by �,M,,�,-Q ,—, and upon the vote being taken thereon the following voted
YEA: Giiddl �4 ,,,;sem , khv�►ri GhC , Li mvr. t�"� S Dlwm *-
Those
Those voting NAY:G,r
Those abstaining:
Whereupon said resolution was declared duly passed and adopted.
Secretary