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Home My WebLink About2025_01_14 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, January 14, 2025| 6:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 5. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non- controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion to Approve, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.City Council Meeting Minutes: 12/17/2024 B.Action to cancel the January 21, 2025 City Council Study Session C.Resolution 25-001: Designating the Depositories for Municipal Funds D.Resolution 25-002: Designating the Official Newspaper E.Resolution 25-006: Designating Purchase Authorities F. Action on Special Event Temporary Alcohol Beverage License- 6. PRESENTATIONS / REPORTS - 6.A. PROCLAMATION Dr. Martin Luther King, Jr. Rally & Marade Day- 6.B. REPORT SDSU Students Association Claire Koenecke Government Affairs Chair- 6.C. EX-OFFICIO REPORTS •Brookings Municipal Utilities Board •Brookings Health Systems Board of Trustees - 7. CONTRACTS / CHANGE ORDERS - 7.A. RESOLUTION 25-007 50 Club Car Tempo Golf Carts Contract SourceWell Contract:#122220-CCRO Contractor: NB Golf, LLC --Hendricks, MN Amount: $376,802 (5-year contract) Action: Motion, Request Public Comment, Roll Call- •Previous golf cart lease agreement signed in 2020. Actual cost to purchase golf carts has doubled. ‣Annual cost has increased by nearly $40,000 ‣Lithium carts are now the same cost as the liquid cell carts •Increased number of rounds ‣Memberships have grown by 53% since 2020 ‣Outgrown the charging space in the cart barn, requesting 10 gas carts •Edgebrook Golf Cart Revenues ‣2023 –$ 98,065.23 ‣2024 -$ 119,934.50 Edgebrook Golf Course Cart Pricing & Usage •Improved cart battery life •Reduced charging time •Golfer experience package ‣Hole by Hole mapping ‣Ability to have course information alerts, sponsorship information, and City information displayed. •Increased Number of carts due to the increased usage ‣40 lithium carts and 10 gas carts are proposed Benefits of the Proposed Golf Carts •Increase the Golf Cart Fees based on actual cost of the carts per round ‣Cart Fees are proposed to increase $2 per rider (9 & 18 holes) ‣Golf Cart Packages proposed to increase by 12% ($45 to $60 per year) •Improved Information Sharing ‣Construction / City Updates ‣Course Conditions ‣Event Information •Sponsorships Cost Difference Mitigation Unlimited Golf Early bird % discount Regular Early Bird Regular youth (18 and under)120.00$ 16.67%140.00$ 130.00$ 150.00$ Student/ young adult 325.00$ 10.77%360.00$ 350.00$ 375.00$ Individual 585.00$ 11.11%650.00$ 600.00$ 675.00$ Couples 775.00$ 12.90%875.00$ 800.00$ 900.00$ Family 885.00$ 9.60%970.00$ 900.00$ 1,000.00$ *10% discount on all rates for seniors (62+) & military Golf Cart Packages Early bird % discount Regular 1/2 cart individual 335 11.94%375 375.00$ 420.00$ full cart couples/ family 425 11.76%475 475.00$ 535.00$ trail fee (private Cart)250 10.00%275 275.00$ 300.00$ Driving Range Individual 160.00$ 160.00$ Family/ Couple 215.00$ 215.00$ per bucket 7.00$ 7.00$ Green and Cart Fees 9 hole Green Fee 19.00$ 20.00$ 18 hole Green Fee 28.00$ 30.00$ Par 3 7.00$ 10.00$ Cart Fee 9 holes per rider 12.00$ 14.00$ Cart Fee 18 holes per rider 18.00$ 20.00$ Proposed 2025 Golf Fees2024 Golf Fees2025 Proposed Golf Fees 8. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 8.A. ORDINANCE 25-001 -City Charter Commission –proposed City Charter amendments Guidance: City Charter Section 8.01(c) Election Date: April 8, 2025 Action: Motion, Request Public Comment, Roll Call 8.A. ORDINANCE 24-003 -Zoning Change Location: 1115 West 20th Street South From:Agricultural A District To:Residence R-3 Apartment District Action: Motion, Request Public Comment, Roll Call Location Map: 1115 West 20th St. S. Zoning Map: Future Land Use Map: 9. PUBLIC HEARINGS / SECOND READINGS - 9.A. ORDINANCE 24-038 -Zoning Change Location: Lots 1 and 2 in Block 1 of Bowes Addition From:Agricultural A District To:Residence R-1A Single Family District Action: Motion, Request Public Comment, Roll Call Location Map: Lots 1 & 2, Block 1 of Bowes Addition Zoning Map: Future Land Use Map: 9.B. RESOLUTION 25-005 Intent to Lease Real Property Location:Airport Terminal Building Lessee:Civil Air Patrol Inc. Action: Motion, Open & Close Public Hearing, Roll Call- Location Map: Airport Terminal Building 9.C. MALT LICENSE On-Off Sale Malt License, with Video Lottery Authorization Requestor: GP2, LLC Location: 406 Main Avenue South, Suite D Action: Motion, Open & Close Public Hearing, Roll Call- Location Map: 406 Main Avenue South Proposed Layout: 9.D. VIDEO LOTTERY AUTHORIZATION Requestor: GP2, LLC Location: 406 Main Avenue South, Suite D Action: Motion, Open & Close Public Hearing, Roll Call- Location Map: 406 Main Avenue South Proposed Layout: Video Lottery Locations 10. OTHER BUSINESS - 11. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 12. EXECUTIVE SESSION -Pursuant to SDCL 1-25-2.3, for the purpose of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters, and SDCL 1-25-2.5, for the purpose of discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. Action: Motion to enter Executive Session, Roll Call Action: Motion to exit Executive Session, Roll Call 13. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Andrew Rasmussen, Brianna Doran, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk