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HomeMy WebLinkAbout2024_12_17 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, December 17, 2024| 5:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. EXECUTIVE SESSION -Pursuant to SDCL 1-25-2.1, for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term, employee, does not include any independent contractor. Action: Motion to enter Executive Session, Roll Call Action: Motion to exit Executive Session, Roll Call 5. STUDY SESSION - 5.A. REPORT -UPDATE: 3M / Solventum PFAS Mitigation Plan Presenter: Jim Burkhardt Solventum Plant Manager 3M Brookings, Soil and Ground Water Assessment December 2024 Update Site Assessment With approval of DANR conducted: •Quarterly monitoring at on- and off-site groundwater wells •Additional soil,stormwater, and surface water sampling •Report submitted to DANR, City,and BMU on November 14,2024 ©3M 2024.All Rights Reserved.3M Confidential.9 Key Points: •Groundwater flow direction is radial,reflecting topography •Highest PFAS concentrations were detected on the west side of the plant on Solventum property •Environmental consulting firm developed recommended next steps Assessment Results ©3M 2024.All Rights Reserved.3M Confidential.1 0 Offsite Surface Water Assessment Key Points: •Offsite surface water sampled in gravel pit,golf course,stormwater ponds •Partnering with SD DANR on next steps © 3M 2024.All Rights Reserved.3M Confidential.1 1 Next Steps ©3M 2024.All Rights Reserved.3M Confidential.1 2 •Install an interim stormwater treatment system near 22nd Ave.west of plant •Develop a focused soil sampling and removal plan •Continued quarterly groundwater monitoring of existing onsite &offsite wells •Submittal of an annual groundwater monitoring report to summarize on-going assessments and monitoring •Continue to work with SD DANR,BMU and city of Brookings Interim Stormwater Collection and Treatment Stormwater Treatment •Removing approximately 4500 cubic yards •Top two feet from area highlighted in green •Disposal at SKB landfill in Rosemount,MN •Collect and treat stormwater from this outfall before discharge •Reviewed with and approved by SD DANR © 3M 2024.All Rights Reserved.3M Confidential.1 3 3M &Solventum Contact Information © 3M 2024.All Rights Reserved.3M Confidential.1 4 Contact Information: 3M Comms Links:https://pfas.3m.com or email 3Mnews@mmm.com Email questions to Solventum Comms email:News@Solventum.com SD DANR Website:Department of Agriculture &Natural Resources 5.B. REPORT -UPDATE: Emerald Ash Borer Presenter: Kristin Zimmerman PRF Department Director Emerald Ash Borer Forestry Progress 2024 •4 Full-time staff, (2) ISA Certified Arborists •Maintenance of over 20,000 public trees •2024 Budget of $440,523 •In 2024, we purchased an ArborJet system to allow for in-house tree injections. •Tree City USA since 1982 •Public Emerald Ash Borer education started in 2018, ramping up in 2024 with the confirmed case •Urban Forestry Program began in 2021 Forestry Snapshot Public Ash Trees in Brookings Map •340 Trees planted or transplanted •2,370 trees removed ‣220 Public Trees ‣650 Ash Trees near McClemans Park ‣1,500 Ash Trees Edgebrook Golf Course shelter belt •2024 Trimming Projects •Tree Treatments ‣150 Soil Injections ‣59 Tree Injections ‣200 Foliar Treatments 2024 Completed Tasks •Remove Ash Trees in and around Arrowhead Park, residents were notified of the work being completed. •Continue the tree work between 7th Avenue South and Medary Avenue, just south of Pheasant Run Winter 2024/2025 Focus Areas 2025 –Treatment Area Zone #4 •Forestry Crews will be focusing around the Orchard Drive, Derdall Drive, and 17th Avenue South areas ‣removing ash trees ‣treating a few select ash trees ‣Notification of homeowners with impacted trees •GIS Tracking and Interactive Map available online for homeowners to track progress. Planned Focus for 2025 •$25,000 allocated for resident incentive •Up to $100 credit to plant a tree and an additional $25 for a tree planted in the front yard, one per address •$50 credit towards an injection of an ash tree, one per address •Maximum credit $175 per address 2025 Urban Forestry Program •Within the next 5 years close to 80% of ash trees will be dead or removed •Treatment or removal plan for all ash trees on your property •Contact a local certified arborist for removals and certified pest applicators for treatment •Ash Trees should be removed between Labor Day and Memorial Day •Plant a diverse species of trees, talk with your neighbors What Should Residents Do? •South Dakota Department of Agriculture and Natural Resources ‣https://emeraldashborerinsouthdakota.sd.gov/ •City of Brookings Forestry Page ‣https://www.cityofbrookings-sd.gov/Forestry •Tree List –available at the City County Government Center Call the Parks, Recreation and Forestry Department at 605-692-2708 for more information Additional Resources Questions? 5.C. REPORT -UPDATE: Brookings Inclusive Play Project Presenter: Kristin Zimmerman PRF Department Director Brookings Inclusive Play Project Progress •11,000 Square Foot Playground •Splash Pad •Restrooms •Mini-Pitch Futsal Court •Fitness Equipment •Trail Connectivity Project Overview •Playground •Splash Pad •Restrooms Phase One •Mini-Pitch Futsal Court •Fitness Equipment •Electronic Playground •Shelters and Pavilions •Trail Connectivity Future Phases •Fundraising Catalog Developed and available in the Parks, Recreation and Forestry Office •Met with various Community Groups and business with the initial introduction to the project •Grants for inclusive play and programming, more to be released after the first of the year •About $20,000 committed in donations on top of the $900,000 of CIP Funds Fundraising Progress Costs and Revenues Phase Expenditure Amount still to be raised Phase 1 $ 1,778,108.12 $803,108.12 Phase 2 $ 950,000 $800,000 (includes pending grant applications) •How to Help: Volunteer Opportunities •Spread the word about the project •Recognition Opportunities for organizations and businesses Total Project Cost: $2,700,000 Funding Gap for all phases: $1,600,000 For questions or more information please reach out to me at kzimmerman@cityofbrookings-sd.gov Call to Action and More Information Questions? 6. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 7. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non- controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion to Approve, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.City Council Meeting Minutes: 12/10/2024 B.Volunteer Board, Committee and Commission Appointments •10 boards with 31 member seats for new appointment or re - appointment C.Temporary Alcohol/Special Event Alcoholic Beverage Licenses D.Federal Highway Administration Urban Boundary E.Resolution 24-110: Declaring Surplus Property- 8. PRESENTATIONS / REPORTS - 8.A. MAYOR’S STATE OF THE CITY ADDRESS - December 17, 2024 STATECITY of the Delivered by Mayor Oepke ‘Ope’ Niemeyer FISCAL RESPONSIBILITY The City of Brookings will responsibly manage resources through transparency, efficiency, equity, and exceptional customer service. FISCAL RESPONSIBILITY •New Budget Software. Bought and implemented new software in 2024 to optimize budgeting process. •Procurement Policy. Created and implemented policy and guidebook to ensure compliance with government regulations. •Tax Increment Financing. Reviewed and updated TIF revenues, project costs and projections. •Energy Savings Performance Contract. Will provide extensive energy and cost savings through capital equipment upgrades and improvements at City facilities while reducing the City’s carbon footprint by 15 percent. •Library Window Replacement Project. Replaced windows and doors over six-month period. •Audio/Video Upgrade: Collaborated with County to upgrade audio/video equipment in Chambers. SAFE, INCLUSIVE & CONNECTED The City of Brookings will create an environment for inclusive programs, gathering places and events where the community can safely live, work and come together to participate in opportunities for learning, recreation and enjoyment. SAFE, INCLUSIVE & CONNECTED •Hillcrest Pickleball Court Project. Pickleball enthusiasts helped celebrate the new courts at a September ribbon-cutting. •Pioneer Park Bandshell Restoration. Constructed in 1936, the Bandshell was rededicated in July. •Workforce Housing. The City’s forward-thinking approach and partnerships with local developers have resulted in several workforce housing projects. •Expanded Community Service Officer Unit. BPD expanded CSO Unit to cover code enforcement, parking, security, and animal control. •Brookings Activity Center. Membership and programming continue to increase. •Parks and Trails Enhancements. Multiple improvement projects have been finished or are underway. SERVICE & INNOVATION EXCELLENCE The City of Brookings will provide an accessible environment committed to ongoing innovation and outstanding service through listening and engagement. SERVICE & INNOVATION EXCELLENCE •City Charter Review. After thorough review in 2024, an 11-member citizen panel has recommended updates. The proposed revisions will be voted on in the City’s April 2025 election. The Charter was last updated in 2006. •City Council Policies. Review process began in 2019. Council approved updated policies in August 2024. •High Performing Organizations Training. During 2023 - 24, all full-time employees participated in training to help embrace the culture of continuous, constant improvement. SUSTAINABILITY The City of Brookings will meet environmental, community and economic desires and needs without compromising future generations’ quality of life by strategically planning, implementing and maintaining infrastructure and facilities. SUSTAINABILITY •Master Drainage Plan. Approved by Council in August 2024 to guide management of the City’s stormwater system over the next 10 years. •Six-Mile Creek Feasibility Study. Presented in September 2024, it outlines flooding issues and mitigation options. •Solid Waste Master Plan. Work to implement the plan continues since Council approval in October 2023. •Emerald Ash Borer Management Plan. Forestry Division fully implemented after pest confirmed in Brookings County in early July 2024. •Urban Forest Initiative. $30,000 rebate program to encourage residents to plant trees at little or no cost. •Stormwater Incentive Pilot Programs. Incentive programs to offer rain barrels and native plants to help manage stormwater. ECONOMIC GROWTH The City of Brookings will support effective diversified community investment and equitable opportunities for prosperity. ECONOMIC GROWTH •Brookings Marketplace Property Development. Regional shopping center expected to generate $1.1 million or more in direct sales tax revenue. •Community Economic Development Master Plan. Partner agencies working to meet goals and to create an efficient ecosystem for economic progress. •Downtown Brookings Master Plan. The plan offers ideas to nurture the future of downtown by creating a shared vision for future community and economic development. •Solventum Development Agreement. Facilitates plant’s $220 million expansion, while resulting in $3.5 million in sales tax and TIF revenue for the City over the next few years. •I-29 and 20th Street South Interchange. Completed in July 2023, the public-private project continues to spur new development. 9. CONTRACTS / CHANGE ORDERS - 9.A. AGREEMENT Legal Services Agreement Term: 1-year (1/1/2025 –12/31/2025) Between: City of Brookings and Steven J. Britzman, Attorney at Law Action: Motion, Request Public Comment, Roll Call- 9.B. RESOLUTION 24-115 Bid Award Project: 2024-04STI –12th Street Intersection and Main Avenue South Signal and Sidewalk Ramp Reconstruction Contractor:Big Al’s Contracting Amount:$489,068.70 Action: Motion, Request Public Comment, Roll Call- Location Map:12th Street / Main Avenue South Intersection 10. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 10.A. ORDINANCE 24-038 -Zoning Change Location: Lots 1 & 2, Block 1, Bowes Addition From:Agricultural A District To:Residence R-1A Single-Family District Action: Motion, Request Public Comment, Roll Call Location Map: Lots 1 & 2, Block 1 Bowes Addition Zoning Map Future Land Use Map 11. PUBLIC HEARINGS / SECOND READINGS - 11.A. RESOLUTION 24-119 Intent to Lease Real Property Location:Brookings Airport, Site #209 Lessee:Madison Aircraft LLC & Dakota Jet Co. Action: Motion, Open & Close Public Hearing, Roll Call- Location Map: Hangar Site #209 11.B. RESOLUTION 24-114 Amend: 2040 Comprehensive Plan’s Future Land Use Map Location: 8 areas located along the Main Avenue South Corridor Why: existing zoning is in conflict with the Future Land Use Map Action: Motion, Open & Close Public Hearing, Roll Call- Location Map: Main Avenue South / 12th Street South Location Map: Main Avenue South / 20th Street South / Blue Bell Drive Location Map: 2400-2500 Block, Main Avenue South Location Map: Main Avenue South / 26th Street / Sweetgrass Drive Location Map: Main Avenue South / 32nd Street South Location Map: Main Avenue South / 36th Street South (west of Main) Location Map: Main Avenue South / 36th Street South (east of Main) Location Map: Main Avenue South (north of “S” curve) 12. OTHER BUSINESS - 12.A. PRELIMINARY PLAT Preliminary Plat Location:Lot 53E, 53F and 53G Sioux Village, Indian Hills Addition Action: Motion, Request Public Comment, Roll Call- Location Map: Lot 53E –53F –53G Sioux Village Indian Hills Addition Preliminary Plat Lot 53E –53F –53G Sioux Village Indian Hills Addition 12.B. RESOLUTION 24-113 Transferring Contingency Funds to City Departments 442 Community Service 101-442-5-101-01 Temporary Pay $15,000 101-442-5-101-04 Overtime Pay $10,000 101-442-5-120-00 FICA $10,000 101-442-5-426-03 Supplies $ 8,000 101-442-5-426-17 Uniforms & Clothing $ 7,000 Total Transfers $50,000 The Financing Source for this transfer is from the following account: 101-405-5-856-99 Contingency Fund $50,000 Total Source of Funding $50,000 Action: Motion, Request Public Comment, Roll Call- 13. PROGRESS REPORT - Progress ReportDecember 2024 General Updates •Festival of Lights Celebration ▪Mayor’s Holiday Tree Lighting ▪Parade Floats ▪Mayor’s Awards ▪December 3, 2025 Public Works Engineering Division •Ditch Maintenance Project ▪Target: October 2024 ▪Status:Substantially Complete •Main Ave/3rd St –Pedestrian Scramble ▪Target: December 2024 ▪Status:In Progress Public Works Solid Waste Division •Solid Waste Master Plan (Implementation) ▪Leachate Force Main Design ▪Parking Lot Pavement ▪Operational Gap Analysis ▪Public Engagement •2024 Projects ▪Landfill Equipment Building Police •New Shield •Ride-Alongs •Code Enforcement Transition •Community Policing •Breakfast with Badges •Coffee with a Cop •Educator for the Day •Festival of Lights Parks, Recreation & Forestry •Holiday Tree Lighting •Brookings Skating Academy •Ash Tree Removals •Larson Ice Center •Events & Facility Updates Library & Dacotah Bank Center Library •Window Replacement Project Complete •Lighting Upgrades Upcoming DBC •8 Event Days In December •Chamber Ag Appreciation Banquet •Mayor’s Awards & Holiday Party •Mistletoe Mayhem •Lighting Upgrades 14. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 15. EXECUTIVE SESSION -Pursuant to SDCL 1-25-2.1, for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term, employee, does not include any independent contractor. Action: Motion to enter Executive Session, Roll Call Action: Motion to exit Executive Session, Roll Call 16. RESOLUTION 24-117 Amending the City Manager’s Contract for 2025. Action: Motion, Request Public Comment, Roll Call- 17. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Andrew Rasmussen, Brianna Doran, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk