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Home My WebLink About2024_10_22 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, October 22, 2024| 6:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 5. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non- controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion to Approve, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.Action to approve City Council Meeting Minutes: 10/8 and 10/15 B.Action on Resolution 24-090, declaring surplus property. C.Action to add a Special City Council Meeting on Tuesday, October 29th at 6:00 p.m.- 6. PRESENTATIONS / REPORTS - 6.A. Proclamation National Disability Employment Awareness Month- 6.B. Proclamation First-Generation College Celebration Day- 6.C. Report SDSU Students Association Claire Koenecke Government Affairs Chair- 6.D. Ex-Officio Reports •Brookings Municipal Utilities Board •Brookings Health Systems Board of Trustees - 7. CONTRACTS / CHANGE ORDERS - 7.A. Resolution 24-095 Change Order No. 1 --Project 2024-05STI Structure No. 06-160-152 Replacement Project Contractor: Austreim Excavating Cost: Original Contract Amount $166,489.94 Change Order #1 $ 21,670.09 Adjusted Contracted Amount $188,160.03 Action: Motion, Request Public Comment, Roll Call- Location Map: 1500 Block, Western Avenue 8. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 8.A. Ordinance 24 -037 2025 Appropriation Ordinance Second Reading and Action: November 12th- •June –August ‣City Leadership developed, reviewed and prepared budget •September ‣Tax Levy Ordinance ‣Workshops ‣Operating ‣CIP, Consolidated Fee Schedule •October ‣Study Session –Economic Development Partners ‣First reading of 2025 Appropriation Ordinance •November ‣Second reading of 2025 Appropriation Ordinance ‣Adoption of 10-year CIP ‣Adoption of Fee Schedule 2025 Budget Process 2025 Budget Aligned with Strategic Objectives The budget serves as a: Policy Tool Operations Guide Financial Plan Communications Device 2025 Budget Summary 20242025 •Staff Additions o Master Mechanic –Public Works o Associate Planner –Community Development 2025 Budget Highlights •2025 Budget is $2.8 million or 3.9% more than 2024 •Increase driven by TIF and Storm Drainage projects •OpenGov Implementation •Growing Community Service Division •Code Enforcement Transition •Growing Activity Center Membership and Programming •Balanced Budgeting •Positive Sales Tax Growth •7.3% increase expected over 2024 Adopted Budget •2023 actual revenue as baseline with 2.2% growth for 2024 and 2025 2025 General Fund Revenues $21,860,776 2025 General Fund Expenditures $21,860,776 2025 CIP Revenues Expenditures Carry Forward Projected Beginning Balance $5,224,059 $19,252,596 Sales tax $10,143,779 72% Contributed Capital $2,481,061 18% Interest $300,000 2% TIF Revenue $994,067 7% Transfer In $109,630 1% $14,028,537 Capital Expenditures $9,851,482 70% Bond Payments $1,531,259 11% Transfers Out $1,309,130 10% Outside Agencies $1,016,666 7% Economic Development Reserves $320,000 2% $14,028,537 •Street Maintenance -$3.6 million •Inclusive Play Project -$900,000 •Public Works/Community Development Office Renovation -$361,000 •Skate Park Renovation -$315,000 •Various Vehicle and Equipment Replacements 2025 CIP Highlights Questions 9. PUBLIC HEARINGS / SECOND READINGS - 9.A. Ordinance 24 -036 Authorizing Budget Amendment No. 9 to the 2024 Budget Action: Motion, Open & Close Public Hearing, Roll Call- 9.B. Public Hearing and Action On-Off Sale Malt License Kwik Trip, Inc., dba Kwik Star #1718 Location: 2016 20 th Street South Action: Motion, Open & Close Public Hearing, Roll Call- 9.C. Resolution 24-092 On-Off Sale Wine Operating Agreement Kwik Trip, Inc., dba Kwik Star #1718 Location: 2016 20th Street South Action: Motion, Open & Close Public Hearing, Roll Call- 10. OTHER BUSINESS - 10.A. Resolution 24-076 Downtown Brookings Master Plan Action: Motion, Request Public Comment, Roll Call- Downtown by Design PLANNING FRAMEWORK Subareas Development Mobility Buildings Streetscape Alleys 1.Update Façade Guidelines 2.Updates to façade enhancement program 3.Establish a façade easement? 4.Establish a signage grant program 5.Guidance for applying for grants (Federal/State) Armory Reuse 407 Main Avenue Enhance Gathering Space Streetscape Projected Lighting -Desire to add affordable streetscape features Public Art -Desire for dimensional art for colder months Seating -Desire to add life to the street in warmer months MATERIALS DUMPSTERS LIGHTING Alleys Why? -National trend of activating alleys and supporting “destinations” -Feeling the need for alleys to be more safe, clean and organized -Activating the rear façade as an entrance -Possible cost savings for consolidated trash service, particularly if more residents begin living in downtown Why? -Stimulate interest for private development -Imagine how investments can complement each other 3rd Avenue Redesign Why? -Improve access and circulation -Opportunity for more parking -Better safety for pedestrians -Extending the “feel” of downtown Development Strategies Do we want a park in downtown? Why? -Create a signature gathering space. -Stimulate private development -Attract residents to live in downtown -Create a destination for planned and unplanned activities Park Test-Fit Scenarios 5th Avenue Redesign Civic Campus Connections City Plaza City Plaza Gateways and Wayfinding Why? -Improve access and circulation -Strengthen downtown as a destination Development Opportunities Streetscape Downtown by Design Catalyst Projects Armory Reuse and Hotel 72-Hour Lot Redevelopment New Downtown Park Revenue Sources •Business/Property owners decide if they want to form a BID. •Not a new idea. The Plan is consistent with the Comprehensive Plan and similar to plans prepared for other Downtowns. •Empowers local governance and decision-making for the maintenance and improvements. 10.B. Resolution 24-094 Transferring Budget Authority Between City Departments and Funds Action: Motion, Request Public Comment, Roll Call- 10.C. Resolution 24-091 Authorizing Special Assessments for Snow Removal and Lawn Care Action: Motion, Request Public Comment, Roll Call- 10.D. Preliminary Plat Lot 1, Block 1, Moriarty Edgebrook Second Addition Action: Motion, Request Public Comment, Roll Call- 11. Progress Report - Progress ReportOctober 2024 Public Works Engineering Division •Street Maintenance and Overlay Project •Target: October 2024 •Status:Substantially Complete •Western Ave Bridge/Culvert Replacement •Status : Started September 16, 2024. •Status: Completed Public Works Engineering Division (cont.) Brookings Regional Airport Parallel Taxiway Project •2-year project extends the taxiway the full length of runway 17/35 •Status : Started October 16, 2024. •Target : Fall 2025 Other Items 34th Ave (BMU) •Target: November 2024 •Status:34th Ave closed from New Water Treatment Plant to Route 14 Bypass Public Works Solid Waste Division •Solid Waste Master Plan (Implementation) ▪Leachate Force Main Design ▪Parking Lot Pavement ▪Operational Gap Analysis ▪Public Engagement •2024 Projects ▪Landfill Equipment Building Police •Hobo Day Weekend •Community Policing •DUI Sobriety Checkpoints •Community Events •DEA Drug Take Back –October 26th •Biannual Alcohol Establishment Meeting •Patrol Officer Eligibility List Parks, Recreation & Forestry •Activity Center Membership •2024/2025 Trail Work •Tree Plantings •Downtown Brookings Winter Farmers Market •Winterization •Project Updates •Brookings County Veterans Memorial Library & Dacotah Bank Center Library •Friends of the Library Book Sale •Movable Wall DBC •14 Event Days ‣Pink Ladies Dart Tournament ‣Staff Training ‣“Tough Enough to Wear Pink” ‣Brookings PRCA Rodeo –Nov 1 & 2 •Adopt-A-Highway 12. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 13. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Andrew Rasmussen, Brianna Doran, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk