HomeMy WebLinkAbout2024_09_24 CC Mtg Presentation
CITY OF BROOKINGS 6281-Phone: (605) 692–Brookings, SD 57006 –520 3rd St. –Brookings City & County Government Center .responsible municipal managementa diverse economic base through innovative
thinking, strategic planning, and proactive, fiscally The City of Brookings is committed to providing a high quality of life for its citizens and fostering , 2024| 6:00 p.m. | City
& County Government CenterSeptember 24Tuesday, dedication, generosity and authenticity. Bring your dreams!"sustainability and pursues a complete lifestyle. We are committed to building
a bright future through "We are an inclusive, diverse, connected community that fuels the creative class, embraces CITY COUNCIL|Meeting Agenda |
1. CALL TO ORDER-ALLEGIANCEPLEDGE OF
2. RECORD OF COUNCIL -ATTENDANCE
3. ACTION TO APPROVE Action: Motion to Approve, Roll Call-THE AGENDA
4. BUDGET -WORKSHOP #2
2025 Budget 1
2025 Budget Workshops 2 Recap & Discussion•(Optional)October 8 Fee Schedule•Improvement Planyear Capital -10•September 24PlanYear Financial -10•Outside Agencies•Operating Budget•Overview•September
10
2025 Budget Adoption Process 3 Adoption of Fee Schedule•Year CIP-Adoption of 10•Second reading of 2025 Budget Ordinance•Nov. 12•Oct. 22Second Reading of Property Tax Levy Ordinance•Sep.
10First Reading of Property Tax Levy Ordinance•Aug. 27
Workshop #2 Agenda 4 Questions and Feedback •Consolidated Fee Schedule Review •year Outlook-10•Departmental CIP Projects •2025 CIP Budget Detail •2025 CIP Revenues/Expenditures •2025
CIP Overview•2025 Capital Improvement Plan (CIP) Highlights •2025 Total Budget Expense Comparison •2025 Budget Highlights •
5 17%19%34%30%15%19%36%30%Special Revenue/Debt Svc./TIFCIP FundEnterprise FundsGeneral Fund$30.0M$25.0M$20.0M$15.0M$10.0M$5.0M$0.0M$12.4M$13.7M$24.9M$21.9M$10.36M$13.3M$25.34M$21.4M
515%19%Total Budget Expense Comparison
2025 6 Working to Attain Council/Community Dreams Sustainable•Intuitive•Adding Two (2) Positions –Staffing Increase •No IM 28 Impact Included (Est. $1.6M)•$475k General Fund increase
from 2024 Adopted Budget•Positive Sales Tax Growth•Balanced Budgeting•HIGHLIGHTSBUDGET
2025 7 Sustainable ~ Working to Attain Council/Community Dreams ~ Intuitive $860K–Motor Grader & Street Sweeper –Public Works •(over 5 years)$700K–Replacement Fire Department Engine
3 •$404K–PD Vehicles •$315K–Skate Park Renovation•$900K–Branch Creek/Fishback Park•$1M-Outside Agencies •$3.6M–Street Maintenance •HIGHLIGHTSCIP
2025 CIP Executive Overview 8
2025 CIP Revenue$18,932,596$5,224,059Beginning BalanceProjectedCarry Forward$13,708,537 1%$109,630 Transfer In7%$994,067 TIF Revenue2%$300,000 Interest16%$2,161,061 CapitalContributed
74%$10,143,779 Sales tax9
2025 CIP Expenditures$13,708,537 7%$1,016,666 Outside Agencies10%$1,309,130 Transfers Out11%$1,531,259 Bond Payments72%$9,851,482 ExpendituresCapital 10
2025 Capital Expenditures & Transfers Out These figures also include transfers out to other funds. OtherPublic SafetyParks & Recreation, DBCPublic Works$7M$6M$5M$4M$3M$2M$1M$0M$0.58M$0.93M$3.65M$6.00
M11
2025 Public Works Capital$95,030Total Transfers Out$95,030AirportAmountTransfers OutTotal Public Works: $6,000,551$405,629Total Facility Repairs45,000Street Facility Repairs$360,629Public
Works OfficeAmountFacilities$1,290,000EquipmentTotal Vehicles and25,000Thermoplastic Equipment50,000Sander55,000Community Development Vehicle300,000Tandem Axle Truck410,000Street Sweeper$450,000Moto
r GraderAmountVehicles & Equipment$4,209,892Total Projects120,750Street Improvements135,000Sidewalk & Curb Replacement325,000ADA Standard Ramps1,300,000Chip Sealing$2,329,142Asphalt,
Striping–Street Maintenance AmountProjects12
2025 Parks & Recreation Capital$255,000Total Vehicles & Equipment55,000Fleet Pickup Trucks$200,000Forestry Dump Truck ReplacementAmountVehicles & Equipment$1,921,980Total Parks & Facilities25,000Rese
al Interior Wood–Dakota Nature Park 43,350Pumps–Main Electrical Room –LIC 49,500Sprinkler Heads25% –Fire Suppression System –LIC 50,880Parks Maintenance Shop Repairs54,000Parks-McKinstry
Study Improvements 89,100Roofing Membrane–LIC 95,150Red Rink Duct Heaters–LIC 100,000200,000Replace HVAC Controls–LIC 315,000Replace Skatepark Equipment$900,000Branch Creek/Fishback
ParkAmount& FacilitiesParks13
2025 Parks & Recreation Capital, Contd. $1,049,700Total Transfers Out99,939Public Art278,000Edgebrook Golf Course$671,761Dacotah Bank CenterAmountTransfers Out$150,000Total Library50,000Security/Furn
iture Replacement$100,000Update BathroomsAmountLibrary2025 Tree Planting Program: $25,000$250,000Total Bike Lane/Trail Improvements25,000Dakota Nature Park Trail Repairs75,000Bike Trail
Maintenance$150,000Master Bike Plan ImplementationAmountBike Lane/Trail Improvements14
2025 Public Safety Capital Total Public Safety: $929,000$445,000Total Fire Department40,000Mobile & Handheld Radios30,000Structure/USAR Gear95,000Engine 1 Lease140,000Rescue 1 Lease140,000Engine
3 Replacement (Lease)AmountFire Department$484,000Total PD/Community Service25,000Body Cameras25,000Vests30,000Analog Radio Channel$404,000VehiclesAmountPolice Department/Animal Control15
2025 Other Capital Expenditures and Transfers Total Other: $579,381$164,400Total Transfers Out14,400City portion of CITCO Improvements$150,000Tax RefundPenny portion of BMU WTP Sales
nd 2AmountTransfers Out$414,981Total Other Capital25,000Nutanix –IT 50,000Police Dept. –IT 150,000Sinking Fund Contribution$189,981Ameresco ProjectAmountOther Capital 16
A Look Ahead 17$2M (2030)-Golf Course Irrigation Replacement •$2.45M (2027)-Avenue Reconstruction Phase III nd 22•lease5 year –Replace Platform Truck (2026) $1.75M –Fire Department •Current
Debt Service (Bond Payments) ending in 2033•
10 18 Year Outlook-
City Council Financial Policy Projects 19
Consolidated Fee Schedule Overview 20 Cost Recovery‣Market Trends‣Comparative analysis with peer communities‣Departmental Objectives•annually and as needed-Review semi•Golf Course Rates‣Fines
and Violations‣General Fees‣Components•
•21 Fee Schedule Highlights All fees are subject to applicable taxes. •$13.00 increase for rubber tracks‣$1.85)-5% to 6.5% increases ($0.15 –Tires ‣$7.75 increase for mobile homes, ‣$1.65)-Approximat
ely 3% rate increases for materials ($0.25 ‣Landfill: •Aligns with Solid Waste Master Plan‣Additional Carts (per month) $6.20 up 3.2% or $0.20 from current $6.00‣Monthly Residential
Rate: $19.10 up 2.9% or $0.55 from current $18.55‣Solid Waste Collections
•22 Fee Schedule Highlights schedule for equipmentUpdate average burdened rate by position for labor and current FEMA ‣Public Works•Increase by $5.00 to $25.00‣Gate Card‣Increase by
$100.00 to $150.00‣Hangar Application Fee‣Others increase by $0.03 to $0.13/gallon‣FBO increase by $0.02 to $0.10/gallon‣Fuel Flowage‣Airport:
•23 Fee Schedule Highlights Decks Per Square Foot: $30 ($5 increase)‣Attached Garages Per Square Foot: $35 ($5 increase)‣Unfinished Space (basement and upper levels) Per Square Foot:
$35 ($5 increase)‣Finished Basements Per Square Foot: $60 ($10 increase)‣Finished Habitable Space Per Square Foot: $105 ($10 increase)‣Building Permits (Single Family Dwellings)‣Increase
sign permits by $5.00‣Increase Tax Increment Financing Application Fee: $10,000.00‣Community Development:
•24 Fee Schedule Highlights Black & White Only: $0.10–Copies ‣Color: $0.25‣Black & White: $0.10‣Adding to Fee Schedule–Printing/Copies (per page) ‣–Meeting Room Reservation Fee: $25.00
‣Family: $50 ($5 increase)‣Individual: $40 ($5 increase)‣Out of County Library Card‣Library
Questions & 24 Feedback
5. OPEN FORUM the views or positions of the City of Brookings or City Council.The speaker’s comments and views expressed do not necessarily reflect Comment is limited to a maximum of
three minutes per person. Public asked to state their name and city of residence for the record.Individuals are or request time on the agenda for an item not listed.Any member of the
public may make a brief announcement or invitation, -
6. CONSENT AGENDA Action: Motion to Approve, Request Public Comment, Roll CallAgenda will be discussed at the beginning of the formal items.additional discussion on an item is necessary.
Items removed from the Consent removed from the Consent Agenda and placed on the regular agenda whenever At the request of any one Council Member or the City Manager, an item may be
without discussion. controversial and will be acted upon by the Council at one time, -Matters appearing on the Consent Agenda are expected to be non-
CONSENT AGENDA ITEMS -Beverage Licenses from existing license holders.Action on Temporary Alcohol/Special Even Alcoholic B.Approval of 9/10 City Council MinutesA.
7. PRESENTATIONS / -REPORTS
7.A. Report-Government Affairs ChairClaire Koenecke SDSU Students Association
7.B. Six-Charlie Richter, City EngineerMile Creek -Presentation on the Six Feasibility StudyMile Creek -
September 24, 2024 city of brookingsStudyMile Creek Feasibility -Six
Overview Next Steps›Benefit Cost Analysis›ConceptsDevelopment of Flood Mitigation ›FEMA Model to Study Model›South Dakota Department Public Safety»City of Brookings»⁄ -Reduce flood risk
along Six⁄ Mile Creek Feasibility Project-Six›38
Existing Conditions Study Model ideasBaseline for flood mitigation concepts and ⁄ Impacts approximately 230 structures⁄ Street th Southern Extent = 6»Western Extent = Hwy 14 diagonal»Eastern
Extent = Medary Avenue»Northern Extent = Hwy 14 Bypass»Area of Focus›Regional Model updated for Study›Proposed Effective Model›39
Flood mitigation concepts DetentionUpstream ⁄ Channel Bypass⁄ Levees⁄ Diagonal BridgesLengthen ⁄ ConnectivityChannel ⁄ Primary Concepts›40
Lengthen North Hwy 14 Bridge of the alternativeand was removed as part impact on lowering WSEs south bridge has minimal Determined that the ⁄ Notes›separatelyAnalyzed together and ⁄
South Channel BridgeLengthened North and ⁄ Approach›back water)Hwy 14 (currently holds Allow more flow through ⁄ Goal ›41
North Bridge Proposed opening area (green line) ~ 3,320 ft^2Existing opening area (red line) ~ 670 ft^2 the existing terraineven further by lowering Increased opening area ›Length increase
= 400’⁄ Proposed length = 500’⁄ Existing length = 100’⁄ North Bridge›42 Details-
Lengthen North Hwy 14 Bridges impactsDownstream ⁄ Challenges›0.93–Ration: 0.62 Cost -Benefit›$12 mil -Probable Cost: $11 Opinion of ›milReduction: $14.6 ⁄ Proposed: $29.0 mil⁄ Existing:
$43.6 mil⁄ Damage Results:›43 Results100 yr Preliminary –
Channel Connectivity and Hwy 14 N. Bridges ConnectivityChannel bridgesLengthened bridges on Hwy 14lengthening the north Had to be paired with ⁄ Numerous iterations⁄ basin transfer-Enhance
natural inter⁄ Approach›of Brookingschannel through the City flooding along the south channel to alleviate through the north Allow more water to flow ⁄ Goal ›44
Channel Connectivity White = minor WSE changes= increased WSERed = decreased WSEGreen Downstream impacts⁄ Easements⁄ Wetlands⁄ Challenges:›0.71–0.48 Benefit Cost Ratio: ›$23 mil-Cost:
$21 Opinion of Probable ›Reduction: $16.0 mil⁄ Proposed: $27.6 mil⁄ Existing: $43.6 mil⁄ Damage Results:›45 100 yr Prelim Results–
Channel bypass side to help contain flowBerm added to the south ⁄ controlLarge scale floodwater ⁄ Approach›north and south channelsDecrease flow in the »Brookingsaround the City of Channel
to direct flow ⁄ Goal ›46
Channel Bypass White = minor WSE changes= increased WSERed = decreased WSEGreen Downstream Impacts⁄ Complexity⁄ EasementsProperty Acquisition/ ⁄ Wetlands⁄ structures3 new -Would require
2⁄ Challenges›0.77-0.58 Cost Ration : -Benefit›$40 mil–Cost: $38 Opinion of Probable ›Reduction: $25.8 mil⁄ Proposed: $17.8 mil⁄ Existing: $43.6 mil⁄ ›47 100 yr Preliminary Results–
Upstream Detention Static controls⁄ back waterUtilized a levee to hold ⁄ Simplified “Footprint”⁄ Dry dam⁄ Approach›downstreamminimize adverse impacts and slowly release it to Detain
water upstream ⁄ Goal ›48
Upstream Detention Wetlands ⁄ acquisitions/easementsProperty ⁄ classificationHigh Hazard Dam ⁄ Concerns:›1.49–Cost Ratio : 1.11 -Benefit›$20 mil-Cost : $18 ›Reduction: $27.2 mil⁄ Proposed:
$16.4 mil⁄ Existing: $43.6 mil⁄ Damage Results:›49 100 yr Preliminary Results–
Levees downstream impactslateral and -Careful consideration ⁄ Levee Scenario4 Levee Scenario/2 ⁄ testedGeneral configurations ⁄ Approach›focus areafloodwaters within the businesses from
Protect homes and ⁄ Goal ›50
Levee V1 acquisition/easementLand ⁄ Complexity⁄ Levee classification⁄ Challenges›0.66–0.49 Cost Ratio: -Benefit›$45 mil-Cost: $43 Opinion of Probable ›Reduction: $27.0 mil⁄ Proposed:
$16.6 mil⁄ Existing: $43.6 mil⁄ Damage Results:›51 100 yr Preliminary Results–
Options optionsof mitigation AnalysisCost-BenefitofSummary 0.67–0.5029.9–19.2 27.5Levees1.49–1.1229.2–18.7 11.8Upstream0.36–0.2730.4–19.5 48.8BypassChannel0.61–0.4015.7–10.1 24.1BridgeNorthand
ConnectivityChannel 0.57–0.3711.5–7.4 20.2BridgeDiagonal 14HwyNLengthenRatiot sCo-tiefnBeMillion)($Benefits ProposedMillion)($CostProbableof Opinion
Next Steps 53 Mile Creek-Develop Maintenance Program for Six›Flood Mitigation Assistance–FMA Grant »CommunitiesBuilding Resilient Infrastructure and –Competitive BRIC Grant »Design⁄
Further Development/Refinement⁄ FEMA Phased Grant›Utilize FEMA Technical Assistance ⁄ Refinement of Mitigation Options›
8. CONTRACTS / CHANGE -ORDERS
8.A. Resolution 24-Action: Motion, Request Public Comment, Roll Call Cost: $164,084.23Contractor: Timmons Construction2024 Brookings Trails ProjectBid Award 089-
•ParkSexauer-New Trail park. Path will run north of the dog •Park. SexauerStreet through th 11Connects Western Ave to
•Pioneer Park-New Trail Accessible route to the bathrooms from the shelter
•Dakota Nature Park-Trail Replacement Replace trail north east of accessible fishing pier •Replace trail east side of park leading up to the dock
8.B. Resolution 24-Action: Motion, Request Public Comment, Roll Call Cost: $298,549.50Contractor: Timmons Construction09STI Concrete Maintenance Project-2025Bid Award 087-
8.C. Resolution 24-Action: Motion, Request Public Comment, Roll Call$22,914.50: IncreaseTimmons ConstructionContractor: 09STI Concrete Maintenance Project-2024Change Order #1 088-
8.D. Resolution 24-Action: Motion, Request Public Comment, Roll Call$22,631.30Increase: Bituminous Paving Inc.Contractor: 06STI Chip Seal Project; -2024Change Order #1 086-
9. ORDINANCE reading or public hearing is announced.Council discussion is permitted. The date for the second The title of the Ordinance is read. Public Comment and No vote is required
on the first reading of an Ordinance. -FIRST READINGS
9.A. Ordinance 24-g and Action: October 8thReadinSecond AdditionBlocks 3A and 4, Northern Plains LOCATION:Speed Zones-305 -Section 82and Related Offenses, Speed -Amending Division 3
016-
20Limits: 35 MPHStreet South From Main Avenue South to East City th
9.B. Ordinance 24-Public Hearing and Action: October 8th 2 District Underlaying Zoning-BPlanned Development District with Business O:T2A Office District Underlaying Zoning-BPlanned Development
District with Business FROM: Lot 2 in Block 3B of Prairie Hills AdditionLOCATION:Rezoning 032-
9.C. Ordinance 24-Public Hearing and Action: October 8th Overlay District165 Commercial Corridor Design Review -to Section 94Amending Chapter 94, Article IV, Division 2, pertaining 033-
9.D. Ordinance 24-Public Hearing and Action: October 8th platforms and cantilevered floors.395 Projections of porches, decks, -to Section 94Amending Chapter 94, Article VI, Division
3, pertaining 034-
9.E. Ordinance 24-Public Hearing and Action: October 8th 163 Planned Development District-to Section 94Amending Chapter 94, Article IV, Division 2, pertaining 035-
10. PUBLIC HEARINGS / -SECOND READINGS
10.A. Ordinance 24-Action: Motion, Open & Close Protest Public Hearing, Roll Call Family District-2 Two-Residence RTO:2A Office District-Business BFROM:AdditionEast 151 feet of Block
1, Northern Plains LOCATION:PROTEST HEARING: Rezoning 023-
Location Map: Addition1, Northern Plains East 151 feet of Block
Zoning MapFuture Land Use Map
10.B. Ordinance 24-Action: Motion, Open & Close Public Hearing, Roll CallAction: Remove from the Table, Roll Call AdditionBlocks 3A and 4, Northern Plains LOCATION:Conditional Use
Permit 024-
Location Map: AdditionNorthern Plains
Original Site Plan
REVISED Site Plan: 8/30/2024
10.C. Ordinance 24-Action: Motion, Open & Close Public Hearing, Roll CallAction: Remove from the Table, Roll Call of 1988.Pursuant to the Federal Fair Housing Amendments Act Reasonable
Accommodations 031-
Proposed Changes:Limitation for Sober Homes–13 (G) -REMOVE: Sec 1•change 150 feet to 250 feet–13 (D) B -CHANGE: Sec. 1•definition of Sober Home–13 (B) (C) -REMOVE: Sec. 1•
11. OTHER BUSINESS-
Progress ReportSeptember 2024
Public Works 7th St, 8th St and 1st Ave in ProgressStatus:‣ ‣Street Maintenance & Overlay Project •Substantially CompleteStatus:‣Target: September 2024‣Sewer ImprovementsUniversity
Blvd & 22nd Ave •Engineering Division
Public Works and Recycling34th Ave closed at Cook's Wastepaper Status:‣ Target: November 2024‣34th Ave (BMU) • to be completed before winterStatus: Complete, repair of settlement
in street is ‣(BMU) St South20th•October-Estimated Completion: Mid‣Status : Started September 16, 2024.‣Culvert ReplacementWestern Ave Bridge &•Engineering Division (cont.)
Public Works Landfill Equipment Building‣2024 Projects•Operational Gap Analysis‣Lot Pavement Parking‣Leachate Force Main Design ‣Solid Waste Master Plan•
Police Schools are Back in Session•Hometown Hero's Event•Harvest Table•Event Security•Drive Sober or Get Pulled Over Campaign•Underage Drinking Initiatives•Community Policing•South Dakota
LET Academy Graduation•Personnel•
Parks, Recreation Pickleball Courts•Larson Ice Center•Project Updates•Hillcrest Park Cornhole•Shelter Belt•Activity Center•SDPRA•NRPA Sustainability in Practice•& Forestry
Library & Nov 1 & 2–Brookings PRCA Rodeo ‣The Jacks Classic Swine‣BHS Cheer & Dance‣Rushmore State Royal Goat Show‣13 Event Days•General Manager, Ashley Biggar•DBCPet Parade•Library
Dacotah Bank Center
12. CITY COUNCIL MEMBER frame. A majority vote is required.which states the topic, requested outcome, and time action at this meeting. A motion and second is required topic at a future
meeting. Items cannot be added for Any Council Member may request discussion of any -FOR FUTURE DISCUSSION.INTRODUCTION OF TOPICS
13. ADJOURN Bonnie Foster, City ClerkPaul M. Briseno, City Manager Steven Britzman, City AttorneyCouncil StaffBonny Specker, Holly Tilton ByrneCouncil Members: Wayne Avery, Andrew
Rasmussen, Brianna Doran, Mayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Brookings City Council-