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Home My WebLink About2024_09_10 CC Mtg Presentation CITY OF BROOKINGS 6281-Phone: (605) 692–Brookings, SD 57006 –520 3rd St. –Brookings City & County Government Center .responsible municipal managementa diverse economic base through innovative thinking, strategic planning, and proactive, fiscally The City of Brookings is committed to providing a high quality of life for its citizens and fostering , 2024| 6:00 p.m. | City & County Government CenterSeptember 10Tuesday, dedication, generosity and authenticity. Bring your dreams!"sustainability and pursues a complete lifestyle. We are committed to building a bright future through "We are an inclusive, diverse, connected community that fuels the creative class, embraces CITY COUNCIL|Meeting Agenda | 1. CALL TO ORDER-ALLEGIANCEPLEDGE OF 2. RECORD OF COUNCIL -ATTENDANCE 3. ACTION TO APPROVE Action: Motion to Approve, Roll Call-THE AGENDA 4. BUDGET -WORKSHOP #1 2025 Budget 1 2025 Budget Workshops 2 Recap & Discussion•(Optional)October 8 Fee Schedule•Improvement Planyear Capital -10•September 24PlanYear Financial -10•Outside Agencies•Operating Budget•Overview•September 10 2025 Budget Adoption Process 3 Adoption of Fee Schedule•Year CIP-Adoption of 10•Second reading of 2025 Budget Ordinance•Nov. 12•Oct. 22Second Reading of Property Tax Levy Ordinance•Sep. 10First Reading of Property Tax Levy Ordinance•Aug. 27 Workshop #1 Agenda 4 Questions and Feedback•Outside Agency Discussion•-10•Enterprise Funds‣Special Revenue Funds‣General Fund‣Budget Overview•Primary Revenue Sources•Total Budget Comparison•2025 Budget Highlights• Budget Overview Sustainability ‣Economic Growth‣Service and Innovation Excellence‣Community Safe, Inclusive, and Connected ‣Fiscal Responsibility ‣(5) focus areas:The budget considers the City Council’s five •Communications Device‣Financial Plan‣Operations Guide‣Policy Tool‣The budget serves as a:•5 2025 6 Working to Attain Council/Community Dreams Sustainable•Intuitive•Adding Two (2) Positions –Staffing Increase •No IM 28 Impact Included (Est. $1.6M)•$475k General Fund increase from 2024 Adopted Budget•Positive Sales Tax Growth•Balanced Budgeting•HIGHLIGHTSBUDGET Total Budget Expense Comparison 17%19%34%30%15%19%36%30%Special Revenue/Debt Svc./TIFCIP FundEnterprise FundsGeneral Fund$30.0M$25.0M$20.0M$15.0M$10.0M$5.0M$0.0M$12.4M$13.7M$24.9M$21.9M$10.36M$13.3M$ 25.34M$21.4M 17%18%35%30%715%19% Primary Revenue Sources 8(BID)/”Pillow” TaxDistrict Improvement Business Board (3B) TaxBed, Booze, and Property TaxSales Tax Sales Tax$10,243,7792025 Budget$100,000BMU Ongoing (GF)$10,143,7792025 Projected +2.2%$9,925,4192024 Projected +2.2%$9,711,7612023 Actual 9 2025 Proposed2024 Budget2023 Actual2022 Actual2021 Actual$10.5M$10.0M$9.5M$9.0M$8.5M$8.0M$7.5M$7.0M$10.24M$9.54M$9.71M$8.92M$7.70M Property Tax$204,974Total Increase$4,198,7032025 Proposed85,162Growth 2.1324%119,812CPI 3%$3,993,7292024 BudgetGrowth Assumptions 10 2025 Proposed2024 Budget2023 Actual2022 Actual2021 Actual$4.3M$4.2M$4.1M$4.0M$3.9M$3.8M$3.7M$3.6M$3.5M$3.4M$3.3M$4.20M$3.99M$3.76M$3.67M$3.55M 7.244 11 Property Tax Mill Rate by Municipality WatertownSpearfishBrookingsRapid CityPierreMitchellVermillionAberdeenHuron1.762.0632.2622.5562.763.5674.5335.1675.527 WHERE 12$4,765 Taxes $350,000 Home$792City$2,572$1,401County17%CITY 54%PUBLIC SCHOOL 29%COUNTY GO PROPERTY TAXES BBB Tax$1,321,7402025 Projected +2.2%$1,293,2872024 Projected +2.2%$1,265,4482023 Actual Growth Assumptions 13 2025 Proposed2024 Budget2023 Actual2022 Actual2021 Actual$1.4M$1.3M$1.2M$1.1M$1.0M$1.32M $1.18M$1.27M$1.13M$1.07M Pillow (BID) Tax$263,000remain flat2025 Projected to $261,5522023 Actual Growth Assumptions 14 2025 Proposed2024 Budget2023 Actual2022 Actual2021 Actual$290,000$280,000$270,000$260,000$250,000$240,0 00$230,000$220,000$210,000$200,000$263,000$280,950$261,552$269,462$235,942 General Fund Overview 15$21,860,776$21,860,776 ExpendituresRevenues 2025 General Fund Projects & Initiatives 16 Growing Activity Center Membership & Programming•Code Enforcement Transition ‣Growing Community Service Division•Budgeting and Planning–Implementation OpenGov•Community Development–Associate Planner ‣Public Works–Master Mechanic ‣Staff Additions• General Fund Revenue+8.3%+7.3%+3.3%13.1%-+5.1%3.4%-2025 Proposed2024 Adopted OtherIntergovernmentalDepartmentalTransfers InProperty TaxSales Tax$12M$10M$8M$6M$4M$2M$0M 17 General Fund Expenditures 30.4%-+3.9%+3.2%+3.8%+11.0%+5.7%+6.5%4.3%-+5.5%2025 Proposed2024 Adopted Non Dep.FireApprop./Subs.LibraryAdmin.Finance/HR/ITPRFPWPolice$6M$5M$4M$3M$2M$1M$0M 18 General Fund Outlook 19 Special Revenue/Debt Service Expenditures 0.0%+10.7%0.0%5.9%-+13.6%+13.3%+75.0%+105.5%2.0%-2025 Proposed2024 Adopted LibraryPublic ArtSpec. Assess.BIDE-9113BStorm Drain.TIFDBC$6M$5M$4M$3M$2M$1M$0M 20 Enterprise Funds*excludes operating agreement revenue/expenses ExpensesRevenue R&T CenterGolf CourseAirportSW CollectionsSW LandfillLiquor Store*$7M$6M$5M$4M$3M$2M$1M$0M 21 Outside Agencies *From Storm Drainage Fund$550,715$572,915$550,285Total$1,000$1,000$1,000Big Sioux Water Festival*$268,715$268,715$263,035Social Service Agencies (United Way)$6,000$8,000$6,000Communi ty Band$30,000$35,000$30,000Arts Council$0$3,000$0ICAP (Recommended UW Process)$0$0$15,000Humanities Council$50,000$50,000$50,000Humane Society (442)$195,000$207,200$185,250School DistrictRecommended 2025 2025 Request2024 FundedDescription22 General Fund– Outside Agencies $3,119,381 $3,334,933$3,028,848Grand Total$550,715$572,915$550,285Total General Fund (from previous slide)$2,568,666$2,762,018$2,478,563$390,000$435,730$259,147Bank CenterDacotah$100,000$100,000$100,000$916,666$916,666$916,666SDSU PACII$100,000$100,000$100,000Brookings Health System$14,000$14,000$14,000of July Fireworks Display th 4$45,000$50,000$25,000SDSU Student Visitor Promotion$20,000$25,000$25,000Downtown at Sundown$120,000$160,000$130,000Downtown$30,000$50,000$40,000Chamber$145,000$155,000$154,000Research Park$205,000$215,000$206,750Brookings Economic Development Corp-$7,500-Brookings Summer Arts Festival$483,000$533,122$508,000Visit Brookings2025 Recommended2025 Request2024 FundedDescription 23 BBB, CIP, BID– Questions & 24 Feedback 2018 Equivalent (FTE) count.Time -minimal impact on the overall budget. Importantly, they did not result in an increase in the FullThese adjustments were made with careful consideration and have had department and organization. may result in the realignment of position titles and duties to better reflect the evolving needs of the All open positions undergo a thorough evaluation to assess their necessity. In some cases, this evaluation Staff Analyst Public WorksDeputy City ManagerPIO Library Officer Manager IT ManagerHR/Risk ManagerChief Building OfficialPublic Works DirectorStreet Supervisors -2 Police Admin AssistantLieutenantPolice Administrative +4 Corporals 2023+2 Lead Dispatchers 20232 Lead DispatchersDispatch CommanderPermit TechBusiness Operations & Logistics MarketingLiquor Inventory Control Clerk/Digital Liquor Assistant ManagerAssistant Finance Director2 Senior Accounting SpecialistsFinance Director Position 2023 Reconfigured Promotions– In 2018 the city hadPositions 17 Leadership In 2024 the City Positions 14 Leadership 17 has 2018 Manager*Assistant to the City Assistant Parks DirectorSupervisor*Senior Services *Communication SpecialistAssociate PlannerSafety TechnicianLife Building InspectorGIS Specialist PD Admin AssistantPatrol OfficerHuman Resources Assistant+4 Dispatchers*Stormwater Technician *Solid Waste Advanced Equipment *Master Mechanic the impact to the General Fund*11 positions added using alternative revenue sources limiting Of 16 new positions only 1 is a Leadership Member 14to 17Since 2018 the Number of City leaders decreased by 3 from City Added 16 Positions2025 – 5. OPEN FORUM the views or positions of the City of Brookings or City Council.The speaker’s comments and views expressed do not necessarily reflect Comment is limited to a maximum of three minutes per person. Public asked to state their name and city of residence for the record.Individuals are or request time on the agenda for an item not listed.Any member of the public may make a brief announcement or invitation, - 6. CONSENT AGENDA Action: Motion to Approve, Request Public Comment, Roll CallAgenda will be discussed at the beginning of the formal items.additional discussion on an item is necessary. Items removed from the Consent removed from the Consent Agenda and placed on the regular agenda whenever At the request of any one Council Member or the City Manager, an item may be without discussion. controversial and will be acted upon by the Council at one time, -Matters appearing on the Consent Agenda are expected to be non- CONSENT AGENDA ITEMS -082: declaring surplus property-Resolution 24E.existing alcohol license holders.Special Event Temporary Alcoholic Beverages Licenses for D.Human Rights Commission Appointment: Keely EagleshieldC.and Melisa YagerVanBurenHistoric Preservation Commission Appointments: Stephen B.Approval of 8/27 City Council MinutesA. 7. PRESENTATIONS / -REPORTS 7.A. Report-Government Affairs ChairClaire Koenecke SDSU Students Association 7.B. Ex-TrusteesBrookings Health Systems Board of •Brookings Municipal Utilities Board•Officio Reports- 8. CONTRACTS / CHANGE -ORDERS 9. ORDINANCE reading or public hearing is announced.Council discussion is permitted. The date for the second The title of the Ordinance is read. Public Comment and No vote is required on the first reading of an Ordinance. -FIRST READINGS 10. PUBLIC HEARINGS / -SECOND READINGS 10.A. Ordinance 24-Action: Motion, Open & Close Public Hearing, Roll CallAction: Remove from the Table, Roll Call AdditionBlocks 3A and 4, Northern Plains LOCATION:Conditional Use Permit 024- Location Map: AdditionNorthern Plains Original Site Plan REVISED Site Plan: 8/30/2024 10.B. Ordinance 24-Action: Motion, Open & Close Public Hearing, Roll Call of 1988.Pursuant to the Federal Fair Housing Amendments Act Reasonable Accommodations 031- 10.C. Ordinance 24-Action: Motion, Open & Close Public Hearing, Roll Call Avenue South th Address: 1635 17Major Home Occupation: Hair SalonConditional Use Permit 030- Location Map: Ave. So.th 1635 17 10.D. Ordinance 24-Action: Motion, Request Public Comment, Roll Call$4,198,703General Fund 029- 10.E. Ordinance 24-Action: Motion, Request Public Comment, Roll Call Mediacom Minnesota LLCCable TV Franchise Agreement 028- 10.F. Special Event Temp -Action: Motion, Open & Close Public Hearing, Roll Call 300 Block, Main AvenueLOCATION:October 5, 2024DATE:Downtown Watch Party (SDSU vs. UNI)EVENT: Brookings Area ChamberAPPLICANT:Special Event Temporary Alcoholic Beverage License Alcohol License 11. OTHER BUSINESS- 11.A. Resolution 24-Action: Motion, Request Public Comment, Roll Call Amending the Consolidated Fee Schedule 085- Parks, Recreation, and Forestry Department$15.00085-24year) (+$10 for USPS Mail Delivery)Newsletter Membership (per –Activity Center $45.00085-24(per year)Inclusive Membership -All–Activity Center Activity Center$40.0045-Sec. 62085-24Large Day (Hillcrest A,D,E, Moriarty)Picnic Shelter Reservations$10.0045-Sec. 62085-24per hour)$50.0045-Sec. 62085-24Horseshoe Pits (per day)$200.0045-Sec. 62085-24Disc Golf Course (per day)$150.0045-Sec. 62085-24Mini Golf$50.0045-Sec. 62085-24Community Gardens (per Season)Reservations$150.0045-Sec. 62085-24Portable StageEquipment Rental Rates$20.0045-Sec. 62085-24Extra Garbage Cans$50.00170-Sec. 62085-24Restroom Stocking & Cleaning$75.00170-Sec. 62085-24Labor (per hour)$70.00170-Sec. 62085-24Employee (per hour)Chainsaw/Miscellaneous Equipment Plus 1 $90.00170-Sec. 62085-24Chipper Plus 1 Employee (per hour)$90.00170-Sec. 62085-24Trucks Plus 1 Employee (per hour)$130.00170-Sec. 62085-24Loader Plus 1 Employee (per hour)$160.00170-Sec. 62085-24Aerial Budget Plus 2 Employees (per hour)DED, EAB Removal/BMU Line Clearance$60.00170-Sec. 62085-24DED/EAB) (per hour)-Labor (NonFee AmountCodeResolutionFee Description 12. CITY COUNCIL MEMBER frame. A majority vote is required.which states the topic, requested outcome, and time action at this meeting. A motion and second is required topic at a future meeting. Items cannot be added for Any Council Member may request discussion of any -FOR FUTURE DISCUSSION.INTRODUCTION OF TOPICS 13. EXECUTIVE SESSION the competitive position of the business.political subdivision, when public discussion may be harmful to commission of a business owned by the state or any of its discussing marketing or pricing strategies by a board or 2.5, for the purpose of -25-matters; AND pursuant to SDCL 1legal counsel about proposed or pending litigation or contractual consulting with legal counsel or reviewing communications from 2.3, for the purpose of -25-employee; AND pursuant to SDCL 1any public officer or employee or prospective public officer or qualifications, competence, performance, character or fitness of 2.1, for the purpose of discussing the -25-Pursuant to SDCL 1- 14. ADJOURN Bonnie Foster, City ClerkPaul M. Briseno, City Manager Steven Britzman, City AttorneyCouncil StaffBonny Specker, Holly Tilton ByrneCouncil Members: Wayne Avery, Andrew Rasmussen, Brianna Doran, Mayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Brookings City Council-