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Home My WebLink About2024_08_27 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, August 27, 2024| 6:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 5. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non- controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion to Approve, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.Approval of 8/13 City Council Minutes B.Special Event Alcohol Beverage Licenses C.Resolution 24-083: Bid Award –2024-2025 Contractor Snow Removal Equipment Costs D.Resolution 24-084: declare property surplus- 6. PRESENTATIONS / REPORTS - 6.A. Introduction Amber Hanson Deputy City Clerk City Clerk’s Office- 6.B. Report SDSU Students Association Claire Koenecke Government Affairs Chair- 6.C. Pre -Disaster Mitigation Plan Presentation on the City of Brookings Pre-Disaster Mitigation Plan Luke Muller, First District Association of Local Governments - Risk Assessment Worksheet: Hazard Identification Risk Assessment Worksheet: Hazard Vulnerability Critical Infrastructure Critical Infrastructure Critical Infrastructure 7. CONTRACTS / CHANGE ORDERS - 8. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 8.A. Ordinance 24 -029 Brookings Property Tax Levy General Fund $4,198,703 Second Reading and Action: September 10, 2024- 8.B. Ordinance 24 -028 Cable TV Franchise Agreement Mediacom Minnesota LLC Second Reading and Action: September 10, 2024- 8.C. Ordinance 24 -031 Reasonable Accommodations Pursuant to the Federal Fair Housing Amendments Act of 1988 Public Hearing and Action: September 10, 2024- 8.D. Ordinance 24 -030 Conditional Use Permit Major Home Occupation: Hair Salon Address: 1635 17th Avenue South Public Hearing and Action: September 10, 2024- Location Map: 1635 17th Ave. So. 9. PUBLIC HEARINGS / SECOND READINGS - 9.A. Ordinance 24 -025 Budget Amendment #8 to the 2024 Budget Action: Motion to Approve, Request Public Comment, Roll Call-Fund/ Department Account Description Budget Increase/(Decrease) General Fund/Non- Departmental 101-000-7-899-05 Transfer Out to CIP Fund $ 500,000 CIP Fund 213-000-6-700-00 Transfer In from General Fund $ 500,000 CIP Fund 213-000-5-940-00 Other Capital $ 3,166,168 9.B. Ordinance 24 -026 CODE SECTION: Section 82 -567 TOPIC: Pertaining to the Covering of Vehicle Loads Action: Motion to Approve, Request Public Comment, Roll Call- 9.C. Ordinance 24 -027 CODE SECTION: Chapter 72 TOPIC: Amending Articles I & II of Chapter 72 Storm Drainage Action: Motion, Open & Close Public Hearing, Roll Call- Stormwater Fee Stormwater Utility Fee What does it pay for? •Maintenance of drainage infrastructure, such as pipes,street inlets,drainage swales,and basins •Replacement of aging infrastructure and new projects that reduce flooding and improve water quality •Personnel/Administration •Maintenance of stormwater equipment •Public Outreach and Education Stormwater Fee Current:Based On Land Use and Area Stormwater Fee =(Land Use Factor)x (Parcel Area Square Feet)x (Unit Financial Charge $/Square Feet) LAND USE FACTOR Cropland,public parks and golf course 1.00 Estate (single-family on 30,000 square feet or more)2.50 Highway and street right-of-way and airport 5.00 Single-family home and townhouses 7.50 Apartment buildings,mobile homes, dormitories,and education 11.25 Industrial 17.00 Commercial 18.75 Recommended: Equivalent Residential Unit (ERU) •Fee based on impervious square footage -Infrared technology allows calculation of imperviousness on each lot •Equity -Greater imperviousness equals higher runoff and Infrastructure need •Best Practice -80%of communities in the U.S.with a stormwater fee use an ERU system •Average single-family residential impervious area =1 ERU =4,573 square feet -Based on infrared flyover •All single -family residential properties pay 1 ERU •Non single-family residential property fees depend on the parcel’s impervious area EXAMPLE PARCEL WITH 4,573 SQUARE FEET OF IMPERVIOUS AREA ERU in Brookings Proposed Stormwater Fee PEER COMMUNITY ERU?$/MONTH FOR SINGLE- FAMILY PROPERTIE S ANNU AL INCREA SE S? POPULATION Sioux Falls,SD No ~$7.41 Yes,4%196,528 Cedar Falls,IA No $4.78 Yes,7%40,388 Fargo,ND Similar $5.00 Perio dic increa ses 126,748 Mankato,MN Similar $4.89 Unclear 44,693 Ames,IA Similar $5.20 No 66,424 Des Moines,IA Yes $15.87 Perio dic increa ses 212,031 Cedar Rapids,IA Yes $7.40 Yes,5%136,467 Dubuque,IA Yes $8.85 Unclear 59,119 Proposed ERU •$6.14/month (effective 2025) •4.24%increase to “average”single -family residential property (last increase in 2019) •3%annual rate increase (effective 2026) •Generates approximately extra $300k/yr -37%single family residential -63%other •Funds $12M of projects over the next 10 years •Billed with property tax Engineering +Environmental +Planning |ISGInc.com Exampl e Architecture +S:\Projects\25000PROJ\25500-25599\25588CityofBrookingsMasterDrainagePlan-BrookingsSD\25588GIS\25588MapDocs\25588Workmap-ARM5.mxdPervious vs. Impervio us Example Brookings,SD Friday, November 3,2023 Legend Parcels Impervious Cover Pervious Cover 0 100 200 12.8 Acres 12.1 Acres Impervious 94.1%Impervious 51.0 Acres 13.0 Acres Impervious 25.5%Impervious Current Annual Bill =$23,604 Proposed Annual Bill =$9,351.47 Current Annual Bill =$6,723 Proposed Annual Bill =$8,670.66 9.D. CCDROD Site Plan COMMERCIAL CORRIDOR DESIGN REVIEW OVERLAY DISTRICT SITE PLAN LOCATION:Lot 1, Block 1, Reserve Fourth Addition Action: Motion, Open & Close Public Hearing, Roll Call- Location Map: East 151 feet of Block 1, Northern Plains Addition SITE PLAN LANDSCAPE PLAN 9.E. Resolution 24-081 AMENDMENT TO 2040 COMPREHENSIVE PLAN FUTURE LAND USE MAP LOCATION:along the 20th Street South Corridor Action: Motion, Open & Close Public Hearing, Roll Call- Location Map: 20th Street South and I-29 Recommendation: Urban High Intensity Location Map: 1622 20th Street South Recommendation: Urban Medium Intensity Location Map: 20th Street South and 9th Avenue Recommendation: Urban Medium Intensity Location Map: 20th Street South and Tallgrass Parkway Recommendation: Urban Medium Intensity Location Map: 20th Street South and Main Avenue South Recommendation: Urban Medium Intensity Location Map: 103 West 20th Street South Recommendation: No Change Location Map: 20th Street South and Western Avenue Recommendation: No Change 10. OTHER BUSINESS - 10.A. Resolution 24-079 Transferring City Manager Contingency Funds 431 Street Division 101-431-5-426-16 Mosquito Control $23,000 Total Transfers $23,000 The Financing Source for this transfer is from the following accounts: 101-405-5-856-99 Contingency Fund $23,000 Total Source of Funding $ 23,000 Action: Motion, Request Public Comment, Roll Call- 10.B. Resolution 24-078 Tax Increment District #16 Boundaries: Solventum property along 22nd Avenue Action: Motion, Request Public Comment, Roll Call- 10.C. Resolution 24-080 Tax Increment District #16 Approval of the Project Plan Action: Motion, Request Public Comment, Roll Call- 11. PROGRESS REPORT - Progress ReportAugust 2024 City Manager & City Clerk •Downtown Master Plan •Dashboards •New Employee •Genesis Farms LLC •Alcohol Compliance Check Passes: •Wilbert’s Bar & Grill •Brookings Municipal Liquor Store •Walmart •Hy-Vee Food Store •El Tapatio •Sake •Danger Von Dempsey’s •Brookings Softball Association Public Works Engineering Division •University Blvd & 22nd Ave Sewer Improvements •Target: September 2024 •Status:Curb and gutter complete. Paving to begin next week. •Street Maintenance and Overlay Project ▪Target: October 2024 ▪Status:7th St curb and gutter to begin week of August 19. 8th St sanitary sewer work is progressing well. Public Works Engineering Division(cont.) •Chip Seal •Target:August •Status:Complete •Slurry Seal •Target: July •Status: Complete •Concrete Maintenance Project •Target: September 2024 •Status: Near completion •20th Street South (BMU) •Status:Complete with warranty items remaining •34th Ave (BMU) •Target: November 2024 •Status:34th Ave closed at 6th Street Public Works Solid Waste Division •Solid Waste Master Plan (implementation) •Solid Waste Education/Outreach •Leachate Force Main Design •Parking Lot Pavement •Operational Gap Analysis •2024 Projects •Household Hazardous Waste Event •Landfill Equipment Building •E-Waste Program •Collection Truck Replacement Police •Personnel •New Hires •Internal Promotion •Community Policing •Cone with a Cop •Safety Town •SDSU Welcome Packets •National Night Out •Citizen First Responder Academy •FREE Bicycle Registration Parks & Rec •Activity Center Programs •Soggy Doggy Event •Larson Ice Center •Dutch Elm/Emerald Ash Borer •Pickleball Art Screen •NRPA Green Stormwater Infrastructure •Dacotah Bank Center •Bike Subcommittee •Kristin Zimmerman 520 Third St, Suite 130, Brookings, SD kzimmerman@brookings-sd.gov Deadline: September 5, 2024 •Project Updates Library •New Windows •Summer Events/Programs 12. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 13. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Andrew Rasmussen, Brianna Doran, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk