HomeMy WebLinkAbout2023_09_12 CC Minutes 317
Brookings City Council
September 12, 2023
The Brookings City Council held a meeting on Tuesday, September 12, 2023 at 6:00
PM, at the Brookings City & County Government Center, Chambers, with the following
City Council members present: Mayor Oepke Niemeyer, Council Members Wayne
Avery, Brianna Doran, Andrew Rasmussen, Bonny Specker, Holly Tilton Byrne, and
Nick Wendell. City Manager Paul Briseno, City Attorney Steve Britzman, and City Clerk
Bonnie Foster were also present.
Agenda. A motion was made by Council Member Specker, seconded by Council
Member Tilton Byrne, that the agenda be approved. The motion carried by the following
vote: Yes: 7 -Avery, Doran, Niemeyer, Rasmussen, Specker, and Tilton Byrne, and
Wendell.
2024 Budget Study Session #1. The 2024 Budget Work Session #1 was held,
covering the following topics: Budget Highlights, Primary Revenue Sources, the Budget
Overview included the General Fund, Special Revenue Funds, and Enterprise Funds,
as well as the 10-year General Fund Projection, and Outside Agency Discussion.
Open Forum. Jeanette Gibbons, Brookings, SD, shared concerns with the recent book
ban discussions in the community, and ongoing concerns with the recent COVID
vaccines approved by the FDA.
Consent Agenda. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Specker, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 7 -Avery, Doran, Niemeyer, Rasmussen, Specker, and Tilton
Byrne, and Wendell.
A. Action to approve the August 22, 2023 City Council Minutes.
B. Action on Resolution 23-081, a Resolution authorizing the City Manager to sign
an On-Sale Wine Operating Agreement renewal for Hy-Vee, Inc., dba Hy-Vee Food
Store, Tom Daschel, Store Manager, 790 22nd Avenue, Brookings, South Dakota.
Legal description: Lot 2, Brookings Mall Addition, Suite 790.
Resolution 23-081 - On-Sale Wine Operating Agreement— 5-year mid-term renewal
Hy-Vee, Inc., dba Hy-Vee Food Store
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Agreement renewal for the On-Sale Operating Alcohol Management
Agreement for Wine between the City of Brookings and Hy-Vee, Inc., dba Hy-Vee Food
Store, Tom Daschel, Store Manager, for the purpose of an alcohol manager to operate
the on-sale establishment or business for and on behalf of the City of Brookings at 790
22nd Avenue. Legal description: Lot 2, Brookings Mall Addition, Suite 790.
Now, Therefore, Be It Further Resolved that the City Manager be authorized to execute
the Agreement renewal on behalf of the City, which shall be for the remaining 5 years of
the 10-year Agreement.
C. Action on appointment to the Brookings Disability Awareness Committee:
appoint Katie Knudson (filling vacancy, term expires 1/1/2025).
Report: Annual Report on Downtown at Sundown Event. Kelsey Doom, President
and CEO of the Brookings Area Chamber, and Elizabeth Ross, Downtown at Sundown
Lead Intern, presented a 2023 Year-End Report on the Downtown at Sundown
Brookings Summer Music Series to the City Council.
Report: SDSU Students Association. SDSU SA Government Affairs Chair, Michael
Garofalo, provided an update on SDSU happenings to the City Council and members of
the public.
Report: City Council Ex-Officio Reports. A Brookings Municipal Utility Board report
was given by Council Members Avery and Rasmussen. A Brookings Health Systems
Board of Trustees report was given by Council Members Doran and Specker.
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Resolution 23-077. A motion was made by Council Member Rasmussen, seconded by
Council Member Tilton Byrne, that Resolution 23-077, a Resolution Amending the Joint
Cooperative Agreement for the Management of the Brookings City & County
Government Center, be approved. The motion carried by the following vote: Yes: 7 -
Avery, Doran, Niemeyer, Rasmussen, Specker, and Tilton Byrne, and Wendell.
Resolution 23-077 -A Resolution Amending the Joint Cooperative Agreement for the
Management of the Brookings City & County Government Center
Be It Resolved by the City Council of the City of Brookings, South Dakota as follows:
Whereas, the City of Brookings and the County of Brookings are parties to a Joint
Cooperative Agreement, dated as of February 2019; and
Whereas, the City of Brookings and the County of Brookings desire to amend the
above-mentioned Joint Cooperative Agreement to revise the procedure for budgeted
operation and maintenance expenditures.
Now, Therefore, It Is Hereby Resolved by the City Council of the City of Brookings,
South Dakota, as follows:
A. That Section Eight of the Joint Cooperative Agreement for the Management of
the Brookings City & County Government Center is revised as follows:
Section Eight
Portion and Method of Allocating Expenses of Operation and Maintenance
Each party shall pay for all costs of maintenance, repairs, utilities and capital
replacement for its separate areas. The costs of maintenance, repairs, utilities
and capital replacement of the building exterior, roof, heating and air conditioning
systems, grounds, parking lot, audio and video equipment in joint-use spaces
and common areas shall be allocated between the Parties based upon the
allocation of the County's share at Fifty-two percent (52%) and the City's share at
Forty-eight percent (48%). The City Manager and Commission Department
Director shall have the administrative authority to approve operation and
maintenance expenditures as described in this section which have been
budgeted and which are within their respective budget authority.
B. That the Mayor and City Clerk are authorized to execute the Amended and
Restated Joint Cooperative Agreement for the Management of the Brookings City
& County Government Center to incorporate the revision of Section Eight.
Resolution 23-076. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Specker, that Resolution 23-076, a Resolution authorizing Change
Order No. 1 for 2023-08STI Street Maintenance and Overlay Project; Bowes
Construction Inc., be approved. The motion carried by the following vote: Yes: 7 -
Avery, Doran, Niemeyer, Rasmussen, Specker, and Tilton Byrne, and Wendell.
Resolution 23-076 - Resolution Authorizing Change Order No. 1, for 2023-08STI Street
Maintenance and Overlay Project; Bowes Construction Inc.
Be It Resolved by the City Council that the following change order be allowed for
2023-08STI Street Maintenance and Overlay Project:
Construction Change Order Number 1: Additional work on Harvey Dunn for solid waste
collection and a temporary parking pad, and the addition of a reinforced concrete
sidewalk canal on Park Avenue as part of the valley gutter at this location. The total
authorized increase in the contract for these changes is $15,500.
Resolution 23-083. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Doran, that Resolution 23-083, a Resolution authorizing Change Order
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No. 2 for 2023-04STI 22"d Avenue Phase 2 Reconstruction Project; Timmons
Construction Company, be approved. The motion carried by the following vote: Yes: 7
-Avery, Doran, Niemeyer, Rasmussen, Specker, and Tilton Byrne, and Wendell.
Resolution 23-083 - Resolution Authorizing Change Order No. 2, for 2023-04STI 22"d
Avenue Phase 2 Reconstruction Project; Timmons Construction Company
Be It Resolved by the City Council that the following change order be allowed for
2023-04STI 22"d Avenue Phase 2 Reconstruction Project:
Construction Change Order Number 2: the mill and overlay of a portion of 8th Street
South and 22"d Avenue to tie the concrete portion of the project into the existing
roadway, and the substitution of traffic light brackets to an alternate manufacturer. The
total authorized increase in the contract for these changes is $36,125.00.
FIRST READING — Ordinance 23-028. Introduction and First Reading was held on
Ordinance 23-028, an Ordinance Amending and Restating the Swiftel Center Advisory
Committee Ordinance. Second Reading and Action: September 26, 2023.
Ordinance 23-027. A motion was made by Council Member Specker, seconded by
Council Member Doran, that Ordinance 23-027, an Ordinance certifying the 2024 City of
Brookings Property Tax Levy to the Brookings County Finance Officer, be approved.
The motion carried by the following vote: Yes: 7 -Avery, Doran, Niemeyer,
Rasmussen, Specker, and Tilton Byrne, and Wendell.
Ordinance 23-029. A public hearing was held on Ordinance 23-029, an Ordinance to
permit by Conditional Use a Major Home Occupation (hair salon) on Lot 15, Block 10,
East Acres Second Addition, also known as 2031 Derdall Drive. Public Comment:
Nicole Ribstein and Alan Hess. A motion was made by Council Member Tilton Byrne,
seconded by Council Member Specker, that Ordinance 23-029 be approved. The
motion carried by the following vote: Yes: 7 -Avery, Doran, Niemeyer, Rasmussen,
Specker, and Tilton Byrne, and Wendell.
Ordinance 23-030. A public hearing was held on Ordinance 23-030, an Ordinance to
Amend Chapter 94, Article I, Section 94-1 and Chapter 94, Article IV, Section 94-131,
Section 94-132, Section 94-134 and Section 94-135 related to the establishment of
indoor pet services as an allowable use. A motion was made by Council Member Tilton
Byrne, seconded by Council Member Doran, that Ordinance 23-030 be approved. The
motion carried by the following vote: Yes: 7 -Avery, Doran, Niemeyer, Rasmussen,
Specker, and Tilton Byrne, and Wendell.
Temporary Alcohol Application. A public hearing was held on a Temporary Alcohol
Application from Mosaic Wine Bar, to operate within the City of Brookings, South
Dakota for a "Sweat, Sip, and Shop" event to be held on September 23, 2023 at The
Socialight, 420 Main Avenue. Public Comment: Katelyn Condelli. A motion was made
by Council Member Tilton Byrne, seconded by Council Member Wendell, that the
Temporary Alcohol Application be approved. The motion carried by the following vote:
Yes: 7 - Avery, Doran, Niemeyer, Rasmussen, Specker, and Tilton Byrne, and Wendell.
On-Off Sale Malt License — updated legal description. A public hearing was held on
a request to update the legal description for the On-Off Sale Malt License for The
Crown, dba Danger Von Dempsey's, located at 770 22"d Avenue South. A motion was
made by Council Member Tilton Byrne, seconded by Council Member Doran, that the
updated legal description be approved. The motion carried by the following vote: Yes:
7 -Avery, Doran, Niemeyer, Rasmussen, Specker, and Tilton Byrne, and Wendell.
Resolution 23-078 — new license. A public hearing was held on Resolution 23-078, a
Resolution authorizing the City Manager to enter into an On-Off Sale Wine Operating
Agreement for The Crown, dba Danger von Dempsey's, Jayme Erickson, owner, 770
22"d Avenue South, Brookings, South Dakota. A motion was made by Council Member
Specker, seconded by Council Member Doran, that Resolution 23-078 be approved.
The motion carried by the following vote: Yes: 7 -Avery, Doran, Niemeyer,
Rasmussen, Specker, and Tilton Byrne, and Wendell.
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Resolution 23-078 -Wine Operating Agreement— new 10-year Agreement
The Crown, dba Danger von Dempsey's
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves an Operating Alcohol Management Agreement for Wine between the City of
Brookings and Jayme Erickson, owner, The Crown, dba Danger von Dempsey's, for the
purpose of an alcohol manager to operate the On-Sale establishment or business for
and on behalf of the City of Brookings at 770 22"d Avenue South.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for a period of 10 years, with a 5-year mid-term
renewal.
On-Off Sale Malt License — new license. A public hearing was held on a request for
an On-Off Sale Malt License, with Video Lottery authorization, for Holiday Stationstores
LLC, dba Circle K, located at the intersection of 1-29 and Highway 14 By-Pass. A
motion was made by Council Member Tilton Byrne, seconded by Council Member
Wendell, that the On-Off Sale Malt License be approved. The motion carried by the
following vote: Yes: 7 -Avery, Doran, Niemeyer, Rasmussen, Specker, and Tilton
Byrne, and Wendell.
Video Lottery Authorization — new license. A public hearing was held on a request
for a Video Lottery authorization for Holiday Stationstores LLC, dba Circle K, to be
located at 1-29 and Highway 14 Bypass. A motion was made by Council Member Tilton
Byrne, seconded by Council Member Wendell, that the Video Lottery authorization be
approved. The motion carried by the following vote: Yes: 7 -Avery, Doran, Niemeyer,
Rasmussen, Specker, and Tilton Byrne, and Wendell.
Resolution 23-082 — new license. A public hearing was held on Resolution 23-082, a
Resolution authorizing the City Manager to enter into an On-Off Sale Wine Operating
Agreement for Holiday Stationstores LLC, dba Circle K, located at 1-29 and Highway 14
By-Pass, Brookings, South Dakota. A motion was made by Council Member Tilton
Byrne, seconded by Council Member Wendell, that Resolution 23-082 be approved.
The motion carried by the following vote: Yes: 7 -Avery, Doran, Niemeyer,
Rasmussen, Specker, and Tilton Byrne, and Wendell.
Resolution 23-082 -Wine Operating Agreement— new 10-year Agreement
Holiday Stationstores LLC, dba Circle K
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves an Operating Alcohol Management Agreement for Wine between the City of
Brookings and Gary Brant, VP of Operations, Holiday Stationstores, LLC, dba Circle K,
for the purpose of a alcohol manager to operate the On-Sale establishment or business
for and on behalf of the City of Brookings at the location at 1-29 and Highway 14
Bypass. Legal Description: Block 1 and 2 of Equestrian Addition in the Southwest
Quarter of Section 18, Township 110 North, Range 29 West of the 5th P.M., to the City
of Brookings, Brookings County, South Dakota
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for a period of 10 years, with a 5-year mid-term
renewal.
Adjourn. A motion was made by Council Member Tilton Byrne, sec n ed by Council
Member Doran, that this meeting be adjourned at 8:0JQ,�/FO
. The ti carried by a
unanimous vote.
Cl I S, SD
7ES O G. Niemeyer, May r
`' a Poster, City Clerk